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  • Exhibitor Inquiries

    Lauren Masty

    Events Specialist
    School of Ministry
    Catherine Hall - Rm. 101
    Phone: 972-721-4077
    Fax: 972-721-4076

    lmasty@udallas.edu

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Exhibit

Exhibiting at the three-day conference is the primary way to gain recognition among the conference participants. With reasonable prices, including discounts for non-profit organizations, exhibiting is the most direct way to make face-to-face contact with clients or supporters.

    For paper registration: Exhibitor Registration Form

 


Exhibitor Resources

Are you already registered to exhibit at the 2014 UD Ministry Conference?

If so, please visit our Exhibitor Resources page, which has important details on move-in/set-up, exhibit hours, supply ordering, shipping, etc.


Booth Options

UDMC offers several booth options to fit every exhibitor's need:

10' x 10' Booth

A typical booth at most conferences, this booth includes back & side drapes, one skirted table, two chairs, and an ID sign.

Corner Booth - SOLD OUT!!

A slight upgrade from the 10' x 10' booth, this option includes all of the above amenities but puts you in a prime location, accessible from two sides. Limited quantities available so register soon!

Diocesan/Non-Profit Table

This unique option, which is reserved for diocesan organizations and non-profits who will NOT be selling anything at their space, offers a 6' table with 2 chairs in our carpeted diocesan section of the exhibit hall. Limited quantities available so register soon!

Exhibitor Package -- NEW!!

This special option includes a booth of the exhibitor's choice (10' x 10' or corner, while supplies last), a ½ page ad in the UDMC Program Book, and either a Resource Spotlight (while supplies last) or an opportunity to provide 5,500 bag stuffers. This is a $1500 value for only $1200!

Cost of Exhibiting

Booth
Options
Early Registration
(by 6/30/2014)
Regular Registration
(7/1/14 - 10/1/14)
10' x 10' Booth
$700
$850
Corner Booth
$800

SOLD OUT!!

$900 

SOLD OUT!!

Diocesan /Non-Profit Table
$300
$350
EXHIBITOR PACAKAGE
$1200 (includes booth, 1/2 page ad, & resource spotlight or bag stuffer)

Perks of Exhibiting

10' x 10'& 
Corner Booth
Diocesan Table
8' back drape & 3' side drapes
7" x 44" ID sign
One 6' x 30" skirted table
Two chairs
Trashcan

One 6' x 30" skirted table
Two chairs
Carpeted & designated area

Each exhibiting company will also receive:

Please note: Booth carpet, additional tables & chairs, electricity, etc., are the responsibility of the exhibitor. An exhibitor's kit with order forms from our exhibitor services contractor will be made available in August or September.

Resource Spotlight Opportunity - only $200!

If you are a 2014 UD Ministry Conference exhibitor, consider presenting a Resource Spotlight! Companies who choose to participate will have a 30 minute time slot to present a teaching or parish resource they have available to attendees. Companies must simply provide a resource sample or an approved give-away to everyone who attends their Resource Spotlight (up to 100 people). This year, the Resource Spotlights will be given in a breakout session room during the lunch sessions  on Friday (Periods 06 & 07) and during the designated lunch period on Saturday. This ensures that the attendees who come to your spotlight are truly interested in your service or product! Don't miss this opportunity to reach your prime audience!

You can receive this special opportunity (until filled) by purchasing an Exhibitor Package, Sponsoring, or by paying a $200 Resource Spotlight Fee. Contact us if you are interested in this opportunity! You can also complete the Resource Spotlight Registration Form  and submit it along with your payment.

Registration Process

We encourage you to register early if you are interested in exhibiting at the 2014 conference. To register online, with the option to pay by credit card or check, simply visit our Online Registration Form.  If you would prefer to register by paper, simply complete the Exhibitor Registration Form.  Only checks are accepted as payment when using the paper form. If mailing this printable form, please include payment. If form is faxed (972-721-4076) or emailed, payment must follow within 5 business days. Please email udmc@udallas.edu to confirm receipt of fax.

Please make your check payable to the University of Dallas. Mail all forms & payment to:

UD Ministry Conference
P.O. Box 716 - SOM
1845 East Northgate Dr.
Irving, TX 75062

Booth Staff Form

After registering as an exhibitor, we ask you to fill out and fax the Booth Staff Form.  The deadline for submission of this form is September 1, 2014. If you register after this date to exhibit, it is due at the time of registration.

Registration Deadline

Booths will be assigned on a first come - first serve basis, with the possibility that booths will sell out. If you register online, you will have the opportunity to provide us with your first, second, and third booth location choices, but nothing is guaranteed. For this reason, we highly suggest that exhibitors register early. To reserve exhibition space after October 1, 2014, email lmasty@udallas.edu to confirm availability.

Cancellations/Refunds

Cancellations must be in writing and received before September 1, 2014. Canceled booths will be refunded (less $25 service charge) after the conference. No refunds are available after September 1, 2014.

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