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Circulation Policy

Checkout Policies

University of Dallas students, faculty, staff, administration, and guests in good standing with the university are eligible to check out library materials. Members of the UD retirement system are eligible for the same level of privileges as when employed. Privileges expire annually, except for emeritus faculty (which do not expire). A library card or valid University of Dallas ID must be presented to check out materials.

Circulating materials may be checked out for three weeks. Materials may be renewed for an additional three weeks if they are not on hold for another patron. Renewal of books may be done in the library, online through the library's web page, or over the telephone by calling the circulation desk at 972-721-5329. Materials may be renewed three times. Fines for circulating materials are fifty cents (50¢) cents per day.

Materials may be recalled at any time necessary.  Fines of $2.00 daily will be added if the recalled item is not returned.

Certain materials are placed on reserve at the request of a professor. These materials may be borrowed for three days, three hours, or two hours, depending on the item. Three-hour reserve materials may be checked out overnight if the items are checked out less than three hours before closing. In such cases, the items will be due an hour after the library opens the next day. Two-hour reserve materials may not be checked out overnight. Fines for reserve materials are thirty-five cents (35 cents) per hour for hourly reserve materials and $1.00 per day for 3-day reserve items.

Videos are checked out for three days and can be renewed twice. Fines for videos are two dollars ($2.00) a day. Lost charges for any audio/visual materials are one hundred dollars ($100.00) plus a ten dollar ($10.00) processing fee.

Students may check out up to thirty (30) books, three (3) videos, and three (3) audiocassettes at a time. Guests may borrow five (5) items simultaneously.

Minimum fee for a lost book is sixty dollars ($60.00). If the book is out of print or costs more than fifty dollars ($50.00), the fee will be the price of the book plus a ten dollar ($10.00) processing fee. No replacements for the books can be accepted.

Library patrons are responsible for checking the receipt given at time of check-out.  Due dates listed on the receipt are binding and are the sole responsibility of the patron. 

Library patrons with unpaid fines or book replacement fees will not be allowed to check out materials.

As a library patron, you are responsible for any material that you check out from the University of Dallas Library as well as from any library that you borrow from under our auspices, including interlibrary loans and items checked our through TexShare. This responsibility includes fines and book replacement fees.

Library patrons are also responsible for checking their library records on a regular basis. The library sends out overdue notices on a weekly basis as a courtesy. Notices will be sent to the patron's local address or campus box if applicable. It is the patron's responsibility to notify the Circulation Department of address changes. However, failure to receive a notice does not absolve patrons from the responsibility of paying any overdue fines or book replacement fees, renewing items, or returning items to the library in a timely manner.

Books may be renewed online through the library's web page. We suggest that you save a record of your renewed items by printing out the transaction. To do so, simply click on the print button of your internet browser.

Contestations regarding fines or book replacement fees must be addressed by written petition to the Library Committee. All decisions of the Library Committee are final.

Loan Periods
Patron Type Books Audio-Visual
  Loan Period Item Limit Renewals Allowed Load Period Item Limit Renewals Allowed

21 days

30 items 3 renewals 3 days

3 items

1 renewal
Graduate 42 days 50  items 1 renewals 3 days 3 items 1 renewal
Faculty 180 days 99  items 3 renewals 3 days 10 items 3 renewals
Staff 21 days 30  items 3 renewals 3 days 3 items 1 renewal
Guests 21 days 5  items 3 renewals 3 days 3 items 1 renewal
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