W-2s and Other Tax Information

W-2 Forms

W-2 forms will be emailed to the email address on file for each employee. Remember, unlike opening your direct deposit advice email, your PIN number for your W-2 is your entire social security number, including the dashes. W-2s will be emailed to all current employees during the third week of January 2014. All former employees will receive an email advice. If not, a hard-copy will be sent through the US mail on or before the IRS' required due date – January 31, 2014.

Please make sure that Payroll has your current email address in Banner and that the name on your check/deposit advice is exactly the same as your Social Security card. If not, please let Fanny Martin (fmartin@udallas.edu, ext. 5195) know, no later than Friday, Jan. 17, 2014. Additionally, please check your last payroll check/deposit advice to make sure your home address is current. If you have moved or this isn't your primary address, please update your address in Banner Web (see below) or email Fanny with your current address, so that Payroll can update these changes.

Instructions for Banner Web

Go to www.udallas.edu, click on MyUD
Click on Banner Web
Click: Enter Secure Area
Enter the User ID (your ID#)
Enter your Pin (password)
Click: Login
Under the Personal Information Tab: You are able to update your personal address and emails.
Under the Employee Tab: You are able to see view past payroll deposits/earnings, Tax Forms, etc.

Tax related information that is useful for this year.

1. Social Security Tax

2014 Wage Base: $117,000; up from $113,700 in 2013
Rate: 6.2%

Maximum Social Security tax employees and employers will each pay in 2014: $7,049.40

2. Medicare Tax

Wage base: no limit
Rate: 1.45%

Payable by both the employee and employer.

Employees who earn more than $200,000 will pay the extra 0.9% Medicare tax in 2014. (Employer does not pay a matching portion on this amount.)

3. TIAA/Cref Retirement

Maximum contribution rate for 2014: $17,500 (no change from 2013)

Age 50 Catch-up Contribution: Additional $5,500 (no change from 2013)

Annual Contribution Limit: $52,000; up from $51,000 in 2013

The limitation used in the definition of highly compensated employee is $115,000. (no change from 2013)

If you would like to change your contribution, email your reply to Daphne Johnson in HR (djohnson@udallas.edu, ext. 5255), and she will send you a form to submit this change.

4. W-4 Form

All international students need to fill out a new W-4 each year. This can be done in the Human Resources department. Also, if anyone would like to amend their filing status, exemption allowances, or if your exemption status has changed since you have filed your previous form, please let HR know and they will email you a 2014 W-4 form.

5. Gift Certificates & Christmas Gifts

A gift must be an item of "tangible personal property" to be non-taxable. This DOES NOT include cash, negotiable gift certificates (such as ones that entitle the employee to receive a reduction of in-store account balance or converted to cash), which will be taxable to the employee regardless of the cost or value. If a gift certificate is given, it will be taxable to the employee.

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