This form should be used for vendor payments but should not be used for employee reimbursements.
This document will elaborate on reimbursement procedures at the University of Dallas, as defined by board approved policies and IRS regulations.
UD Expense Reconciliation Form is used for Personal reimbursements and Corporate Credit Card statements. It should also be used to provide substantiation for all cash advances. Be sure to ask the Business Office for a Sales Tax Exempt Form if you intend to buy goods/services. UD is exempt from sales tax.
All requests for advances - except Payroll advances - must be made using this form. Payroll advance requests have to be submitted to Payroll/Cathy Mundy.
All requests for reimbursements must include receipts. This form is to be completed as documentation for a reimbursement of an expense if the receipt has been lost. Requires Budget Manager approval.