REQUIREMENTS: The standard undergraduate RESIDENCY REQUIREMENT remains in full effect for the 2013-2014 academic year. Housing registration applications will be entirely online for both Irving and current Rome campus students. Applications submitted during Housing Registration Week have priority over late submissions.
Each undergraduate is expected to individually submit his or her own appropriate online
form. Students will be able to request specific roommates and/or room types in the
online application form during the Housing Registration Week process starting March
25th. A 'backup' plan is strongly recommended in case potential future roommates
are uncertain of their individual plans, or room type requests exceed availability.
Continuing undergraduates who fall under the Residency Requirement for 2013-2014 but do NOT register for housing during Housing Registration Week will still be billed for housing and also risk placement in a residence hall other than 'The New Hall'. These students will be placed in "To Be Assigned" housing and charged standard room and board fees for the fall semester. Charges will be adjusted accordingly as students are assigned to a specific location in campus housing and select a meal plan.
AVAILABILITY BY CLASS: All campus housing applications received during Housing Registration Week will be assigned in order of student classification and cumulative credit hours with Seniors having first selection priority; Juniors second and then Sophomores. Complete group applications (rooms and apartments) will be awarded by the total number of cumulative credit hours for the entire group. Seniors who apply after Housing Registration Week will no longer have priority and will be placed on a 'wait' list along with other late applicants no longer under the mandatory University of Dallas residency requirement.
FUTURE ROMERS: Students officially accepted to the Fall Rome Program will automatically be billed for Rome housing and do not need to do anything further. However, Fall Romers on the 'wait list' should still apply for Irving housing during Housing Registration Week. As students are officially accepted into the Rome Program, Irving campus housing charges will then be replaced with Rome campus housing charges on Business Office accounts. The Contract Breakage Fee does not apply to fall Irving residents who go to Rome the following spring.
APPLICATION PROCESS: Regardless of the housing request, each student is responsible for his or her own
individual application during Housing Registration Week from the link further down
this page. The link will not go 'live' until March 25th, the first day of Housing
The application form is designed so that everyone is required to complete the 'hall application' section but a separate section will also permit application to the campus apartments for those who wish to do so.
Applicants who will NOT be under the Residency Requirement as a senior or a junior over age 21 at the start of the fall, have the option in the 'hall application section' to indicate that a campus apartment is the only choice of campus housing.
Each application for a campus apartment or a triple suite in The New Hall must be as part of a complete qualifying group with all names listed on each student application in order to verify mutual roommate requests. Groups may be of mixed classifications.
Keep in mind that apartments are double occupancy by bedroom and each apartment group applicant must still have a minimum of 60 credit hours by the start of the fall.
Upon successful submission of the application form you will see a confirmation message on your screen with additional instructions.
CONFIRMATION: After Housing Registration Week, successful applicants will later receive an email containing housing assignment information. Remaining applicants will be emailed regarding temporary 'wait' list status.
'COMMUTER STATUS' QUALIFICATIONS: If you qualify for and wish to claim official 'Commuter Status' [age 21 before the start of the academic year; senior standing (90 credit hours); married; veteran; or commuter living with parents locally], you MUST submit this online "Commuter Form" for next year marking all boxes. Submissions prior to July 1st will qualify for a Housing Deposit refund. Students who may later qualify for 'commuter status' mid-semester are still subject to the refund schedule policies as outlined on the "Residency Requirement" web page.
Residents who do NOT qualify for official 'commuter' status but wish to live off-campus will generally fall into one of the below categories. These requests MUST be made by May 1st. Requests made after May 1st will NOT be processed.
FINANCIAL – Undergraduates with financial concerns about the cost of living on campus must contact the Financial Aid Office and have a current FASFA on file . The Office of Student Life is NOT responsible for releasing students from the residency requirement due to financial issues. Submission of a FASFA will first be required by the Financial Aid Office before any possible additional financial assistance may be considered for those who remain under the mandatory residency requirement. An email may be sent HERE to the Director of Financial Aid with your detailed request which must also include a breakdown of your estimated cost to live off campus.
MEDICAL – If a student feels that they have a valid medical reason which would preclude them from living on-campus, they should send an email message to Denise Phillips, Interim Dean of Student Life outlining the general details of the medical condition. Supporting medical documentation from the student's primary care physician or licensed MD specialist must accompany the request. Submitted requests will be reviewed, but exemptions to the residency requirement for medical reasons are extremely rare. Emails may be submitted HERE. Medical issues will not be factored into the Housing Registration Week process.
PERSONAL – "I want to live with my friends across the street" does not automatically qualify any student for official "off campus" or 'commuter' status. Students who fall under the mandatory residency requirement without exception will continue to be billed accordingly for on-campus housing for the academic year while enrolled as a full-time undergraduate.
2013-2014 BASIC HOUSING RATES LINK
MAYTERM 2013 Housing Information LINK
SUMMER 2013 Housing Information LINK.
SPRING 2013 CLOSING: Current campus residents are required to formally check-out of hall rooms and apartments by 10 a.m. on Friday, May 17th. This must include the return of any residential keys issued to residents. Swipe access cards will automatically expire at closing on Friday, May 17th. Key Return envelopes for traditional hall residents will be made available in your area. A direct link to the required check-out form will also be emailed to you with detailed instructions in advance of move-out. The URL is also printed on the Key Return envelope. Failure to complete the check-out form WILL result in an improper check-out fine. Failure to leave your room or apartment in approximately the same condition as when you moved in will also result in fines.
Hall residents may click HERE for room check-out terms and conditions.
Apartment residents may click HERE for apartment check-out terms and conditions.
LATE DEPARTURE: The only exceptions granted upon request HERE to the official closing time are the following:
Graduating senior residents (deadline automatically extended to midnight of graduation Sunday ONLY).
Siblings of graduating seniors upon request and confirmation of family status. Again, approvals are only until midnight of graduation Sunday.
Mayterm class registration and request for housing. Click here for detailed information about Mayterm housing and link to request Mayterm housing. Current apartment residents wishing to remain for a Mayterm class may do so in the current apartment but must still make the request.
Students who request and are authorized by the university to stay in support of graduation services (deadline automatically extended to midnight of graduation Sunday ONLY).
Authorized residents on standby in The New Hall for requested summer housing. Click here for detailed information about summer housing and the link to apply for summer housing.
The submission deadline is May 1st for students who do not fall into any of these categories but wish to seek official approval to stay a bit longer for valid and verifiable reasons. This will result in relocation over to The New Hall. All residents requesting late departure must complete and submit this online "Request For Late Departure Form". Be prepared for a $20/night fee when the request is of a personal nature and not at the request of the university nor academically related.