Student Employment Coordinator
To complete the I-9 form students will be required to present one or more original forms of identification. Please go to this link for more information about the form: http://www.uscis.gov/files/form/i-9.pdf
On the last page is a list of acceptable forms of identification. Students only need to complete this paperwork once, unless their I-9 expires during their employment. If this is the case, HR will contact the student and supervisor to inform them the existing I-9 is set to expire and give a deadline to renew the I-9 or to stop working.
How many students can I hire?
You may hire as many students as you need. Please keep in mind that there are more students with awards than there are jobs available.
My student wasn't paid; why not?
First, make sure you've submitted a request for an EAF. Second, make sure the student has completed all of the paperwork. Typically the students don't finish the paperwork in time and an EAF will sit in HR until they turn in the paperwork. Third, make sure the student entered their time in UD Web Time Entry online. See the current payroll schedule for deadlines.
Can I hire a student who is currently working elsewhere?
Yes. Make sure that the student has told their primary supervisor that they will be getting a second job. The primary job has first claim to the work study award. Please make sure that in working for your department that the student is not going to run out of funds before the semester ends.
Web Time Entry Manuals
Timesheets have been converted to the electronic web time entry process thanks to
the hard efforts of the Business Office. This new change will help you manage students
easier as it will now be very clear on who has a job set up in the system and can
be paid and who is not.