Our collegial, collaborative spirit and campus culture flourish when we are all together. We need everyone’s contributions to get us ready for fall 2020. We are preparing for classes in a new, challenging environment, and everyone’s ideas and support are needed to make this year as successful as previous years.
Phase One: June 15, 2020 – 25% of workforce
Phase Two: June 29, 2020 – 50% of workforce
Phase Three: July 13, 2020 – All staff return to campus.
These dates are subject to change based on federal, state and local guidelines.
Faculty with 9-month contracts will return on "Faculty Day," August 19. Faculty with 12-month contacts, or with summer contracts, should consult their chair or dean.
The phases were established to enable a safe and thoughtful approach to the increased campus operations over the summer as we prepare for the return of students in the fall. Information has been gathered from safety professionals, business leaders and public health guidance. Departments will have the flexibility to determine staffing needs based on specific departmental and position needs.
If you need an ADA accommodation for alternative work arrangements, consult with your supervisor first. You will need to complete an ADA Accommodation Form with Human Resources and may need to provide a doctor’s note, depending on your situation. Contact firstname.lastname@example.org to request this form. Your supervisor may be able to provide for an alternative work arrangement for a specific period of time.
To find childcare services in your area, visit the Texas Department of Health and Human Services website You may also discuss an alternative work schedule with your supervisor for a specific period of time.
UD’s COVID-19 Taskforce and UD’s Safety Committee have been working hard at developing protocols to keep our campus safe and our employees healthy while at work. The cleaning staff has increased cleaning in all common areas (concentrating on high-touch surfaces) while a special cleaning crew deep cleans at night with products from the EPA-approved list. Cleaning supplies are hard to obtain right now, but the Facilities Department is working on ordering cleaning materials for department use, and antimicrobial gel will be placed throughout campus. Plexiglass “sneeze shields” can be requested for reception desk areas or for those employees who serve our students. Please talk to your supervisor, and they can request this option through the Safety Committee by emailing email@example.com.
Yes, employees are required to wear a mask or face covering unless you are at your own workspace. This includes coming in and out of buildings and when navigating common area spaces such as walkways, hallways and elevators. This requirement is effective now until the end of Phase 1 (June 28, 2020), at which point it will be reassessed.
Prior to returning to the workplace, consult with your supervisor about your return-to-work date. Once you have a return-to-work date, go to UD’s COVID-19 link on the UD homepage for upcoming training, checklists and other important information. You also need to make sure you bring back all of your office equipment such as computers, laptops, printers and monitors.
We ask that you self-monitor your own temperature at home and do a simple self-assessment every day before work for the following symptoms:
If you have any of these symptoms, stay home and contact your supervisor.
If you feel any of the symptoms of COVID-19, stay home and contact your supervisor. You will need to complete the COVID-19 Employee Reporting Form, found in UD’s COVID-19 Procedure.
If you have a UD Medical Plan through Blue Cross Blue Shield of Texas, all testing, testing visits and treatment are covered if you seek services through an in-network provider.
Continue scheduling virtual meetings through Google Meet or talk by telephone. If an in-person meeting is unavoidable, consider limiting the amount of people in a room at one time and keeping distance between you and other people.
Talk to your supervisor about your concerns and available options, such as rotating into on-campus during an earlier phase so that interaction with others is limited.
If you need additional assistance, contact UD’s Employee Assistance Program (EAP). For more information call 1-800-316-2796 or go to https://www.mutualofomaha.com/eap/
Once an employee submits an Employee Reporting Form that they are experiencing symptoms similar to COVID-19 or has tested positive, Human Resources will contact any employee identified by the infected person as someone who has had an interaction within 6 feet for at least 15 minutes within the 48 hours prior to the infected person showing symptoms, or testing positive, per CDC recommendation on Contact Tracing.
Per the CDC, if you have had close contact (within 6 feet of an infected person for at least 15 minutes) with someone who has a confirmed case of COVID-19, please quarantine for 14 days per the Employee COVID-19 policy It has been found that symptoms show up often between 2 - 12 days after exposure. If you start to experience symptoms consistent with COVID-19, please get a COVID-19 test from a healthcare provider or public health professional. If the suspected "infected person" receives a negative COVID-19 test, the employee who has been notified of a "possible exposure" will be notified that they no longer need to quarantine.
Per the Employee COVID-19 policy, an employee should return to work after 10 days from the day of the positive test or beginning of symptoms AND 24 hours fever free with no medication AND improving other symptoms.