We heard you!
Last week, an Employee Pulse Survey was sent out to all faculty and staff to measure
your level of comfort in returning to work on campus. Survey results showed a near-even
split. Half of the respondents indicated they are “comfortable” or “very comfortable”
returning to work on campus, while half report they are “uncomfortable” or “very uncomfortable.”
The near-even split was consistent between both faculty and staff groups.
The top three concerns, again consistent between both groups, were:
(1) In-person meetings and other one-on-one interactions.
(2) The availability of disinfecting materials or personal protective equipment.
(3) Going back to the office too early.
Other important concerns were personal concerns due to age, chronic disease or being
Both groups wanted to know what cleaning is currently being done and wanted assurance
that they will have access to cleaning materials in their departments.
While over half of respondents across both groups felt that past communication on
COVID-19-related issues has been clear, comments reflected a strong desire for increased
communication in the future.
Human Resources, under the direction of Mary Fleck, Ph.D., has developed the following
FAQs based on employee questions from the survey. I am grateful to Mary for her leadership
in this area.
Thomas S. Hibbs, Ph.D.
Why bring staff/faculty back to work on campus for fall 2020?
Our collegial, collaborative spirit and campus culture flourish when we are all together.
We need everyone’s contributions to get us ready for fall 2020. We are preparing for
classes in a new, challenging environment, and everyone’s ideas and support are needed
to make this year as successful as previous years.
What are the dates of UD’s phases to return back to campus for staff employees?
Phase One: June 15, 2020 – 25% of workforce
Phase Two: June 29, 2020 – 50% of workforce
Phase Three: July 13, 2020 – All staff return to campus.
These dates are subject to change based on federal, state and local guidelines.
When should faculty return to campus?
Faculty with 9-month contracts will return on "Faculty Day," August 19. Faculty with
12-month contacts, or with summer contracts, should consult their chair or dean.
How were the phases for employee return to on-campus work determined?
The phases were established to enable a safe and thoughtful approach to the increased
campus operations over the summer as we prepare for the return of students in the
fall. Information has been gathered from safety professionals, business leaders and
public health guidance. Departments will have the flexibility to determine staffing
needs based on specific departmental and position needs.
I am over 60, I am immunocompromised and/or I live with someone who is. What are my
If you need an ADA accommodation for alternative work arrangements, consult with your
supervisor first. You will need to complete an ADA Accommodation Form with Human Resources
and may need to provide a doctor’s note, depending on your situation. Contact email@example.com to request this form. Your supervisor may be able to provide for an alternative work
arrangement for a specific period of time.
I can’t find childcare for my children. What are my options?
What is UD doing to keep me safe and healthy at work?
UD’s COVID-19 Taskforce and UD’s Safety Committee have been working hard at developing
protocols to keep our campus safe and our employees healthy while at work. The cleaning
staff has increased cleaning in all common areas (concentrating on high-touch surfaces)
while a special cleaning crew deep cleans at night with products from the EPA-approved
list. Cleaning supplies are hard to obtain right now, but the Facilities Department
is working on ordering cleaning materials for department use, and antimicrobial gel
will be placed throughout campus. Plexiglass “sneeze shields” can be requested for
reception desk areas or for those employees who serve our students. Please talk to
your supervisor, and they can request this option through the Safety Committee by
Will I be required to wear a mask or face covering?
Yes, employees are required to wear a mask or face covering unless you are at your
own workspace. This includes coming in and out of buildings and when navigating common
area spaces such as walkways, hallways and elevators. This requirement is effective
now until the end of Phase 1 (June 28, 2020), at which point it will be reassessed.
What do I need to do before returning to campus?
Prior to returning to the workplace, consult with your supervisor about your return-to-work
date. Once you have a return-to-work date, go to UD’s COVID-19 link on the UD homepage for upcoming training, checklists and other important information.
You also need to make sure you bring back all of your office equipment such as computers,
laptops, printers and monitors.
What kind of health screening will UD do? Do we have to do temperature checks?
We ask that you self-monitor your own temperature at home and do a simple self-assessment
every day before work for the following symptoms:
- shortness of breath or difficulty breathing
- muscle pain
- sore throat
- new loss of taste or smell
- chilblains (red or purple bumps on toes with swelling)
- fever or measured temperature greater than 100.0 °F
If you have any of these symptoms, stay home and contact your supervisor.
What should I do if I feel sick?
If you feel any of the symptoms of COVID-19, stay home and contact your supervisor.
You will need to complete the COVID-19 Employee Reporting Form, found in UD’s COVID-19 Procedure.
Am I covered if I need to be tested for COVID-19?
If you have a UD Medical Plan through Blue Cross Blue Shield of Texas, all testing,
testing visits and treatment are covered if you seek services through an in-network
I have one-on-one meetings throughout the day. How do I practice social distancing
when I have to be around people?
Continue scheduling virtual meetings through Google Meet or talk by telephone. If
an in-person meeting is unavoidable, consider limiting the amount of people in a room
at one time and keeping distance between you and other people.
I don’t feel comfortable returning to work. What are my options?
Talk to your supervisor about your concerns and available options, such as rotating
into on-campus during an earlier phase so that interaction with others is limited.
If you need additional assistance, contact UD’s Employee Assistance Program (EAP).
For more information call 1-800-316-2796 or go to https://www.mutualofomaha.com/eap/