Thank you for choosing to exhibit at the 12th annual Dallas Ministry Conference, to
be held on October 11 -13, 2018 at the Irving Convention Center. Whether you're a
first-time exhibitor or an experienced exhibitor at the Dallas Ministry Conference,
we want to provide you with all of the information you will need to ensure a smooth
exhibiting experience for this year's conference.
Special Invitation - President's Reception
All Exhibitors are invited to the 2018 President's Reception to be held:
Friday, October 12, 2018
University of Dallas
Come join us for an evening of celebration during the 12th Annual Dallas Ministry
Conference! You will have a chance to meet our sponsors, along with many other exhibitors,
speakers and staff from the Diocese of Dallas.
If you were registered to exhibit before June 10, 2018, your assigned booth number
will be sent via e-mail around that date. Any exhibitors registered after that date
will receive their assignments periodically over e-mail. You can also find booth assignments,
as they become available on our 2018 Exhibitors page.
Exhibitor Service Contractor– Superior Expo Services (SES)
Please be sure to review the Superior Expo Services (SES) Exhibitor Kit for information
on booth equipment, exhibit schedules, shipping information, and carpet and accessory
order forms. The Exhibitor Kit is only accessible with the username and password provided
by SES (via email) a few business days after you receive your booth assignment.
Please note: If you have misplaced this information or do not believe you received it, SES's
customer service department is available to assist you with your exhibitor needs prior
to the event by calling 972-271-7444 during regular business hours (8:30am – 5:00pm
(CST), Monday – Friday) or at show site at the Superior Expo Services Desk. Be sure to note the deadline of Thursday, September, 2018. Keep in mind that advance
ordering will save you money!
Exhibitor Service Desk:
- SES will maintain an Exhibitor Service Booth during set-up, conference days, and dismantling
in the Exhibit Hall. All questions regarding booth service and orders should be made
at the SES Service Booth, including booth carpet, freight, electric/internet services.
Conference Floor Plan and & Exhibit Hall Layout:
For more information or any questions regarding Exhibitor Services, please contact
the Superior Expo Services customer service department by calling 972-271-7444 during
regular business hours (8:30 am – 5:00 pm (CST), Monday – Friday).
Move-in & Set-up Hours
- Thursday, October 11, 2018 from 7:00am – 2:00pm
- All exhibits must be fully installed by Thursday, October 11, 2018 at 2:00 pm
- Please revisit the Exhibit page to review items that are included with your booth
Loading Dock: Exhibitors will have access to the Loading Dock on Thursday, but you must check-in
first at the Exhibitor Registration Booth.
Move-out & Dismantling Hours
- Saturday, October 13, 2018 from 5:00pm – 10:00pm
- All exhibits must remain fully intact until the official close of the conference at
Conference Hours (Exhibiting Hours)
- Thursday, October 11, 2018 from 2:00pm - 6:00pm
- Friday, October 12, 2018 from 8:00am – 5:00pm
- Saturday, October 13, 2018 from 8:00am – 5:00pm
- Exhibitors (with Badges) will have access to the Exhibit Hall at 7:00am on Friday
and at 7:00am on Saturday for an hour of set-up before attendees arrive
Exhibitor Lounge: All Exhibitors will have access to an Exhibitor Lounge during Friday
and Saturday of the conference. On Thursday, the Lounge will not be open. The Exhibitor
Lounge will be located and clearly marked in the Exhibit Hall this year.
Exhibitor Registration & Access
Upon arrival, all Exhibitors must check-in at the Exhibitor Registration Booth located
in the front lobby to get their packets. Exhibitor packet will include all name badges.
Exhibitor staff personnel wishing to enter the Exhibit Hall must wear an Exhibitor
badge at all times. Badges must be worn at all times during move-in, conference hours,
and move-out. Access to the exhibit hall begins at 7:00am on Friday and 7:00am on
Please note: If you have not submitted your booth staff, please do so by September 14th.
Security personnel will be on duty during move-in/set-up, conference hours, and move-out/dismantle. Do
not leave items such as computers, laptops, cameras, cell phones, wallets or any other
item of value unattended in your booth at any time, including over night. Please note: Neither the Dallas Ministry Conference, nor the Irving Convention Center, is responsible
for any losses.
Cancellations must be in writing and received before September 14, 2018. Canceled booths will be refunded (less $50 service charge) after the conference.
No refunds are available after September 14, 2018.
NOTE: The Dallas Ministry Conference does not contract with any third party companies
to coordinate hotel reservations. If you receive a call offering to assist you with
hotel reservations, it is fraudulent and should be ignored. The only way to set up
your hotel reservations is through the link below.
We are pleased to be partnered with the Dallas Marriott Las Colinas for the 2018 Dallas
Ministry Conference. Please book room reservations using this link (Click here to
make hotel reservations).
Conference Rate: $132.00/night (valid 10/11/18-10/14/18)
- A quick walk away from the Irving Convention Center and Irving's new Toyota Music
Factory, which features over 20 restaurants and live music daily
- Picturesque waterfront location along Lake Carolyn
- Conveniently located between both Dallas/Fort Worth International Airport (DFW) &
Dallas Love Field (DAL)
- Shuttle service to be provided from the Marriott to the Irving Convention Center
- Complimentary on-site parking
- Indoor pool and fitness center
NOTE: The last day to book your hotel room at this special group rate is 9/19/18,
or until the room block is full. To ensure a discounted reservation at the conference
hotel, please make arrangements early.
Advertising & Sponsorship Opportunities
See what you can do to promote your presence at the DMC and drive traffic to your
booth! Our Advertising & Sponsorship opportunities will enable attendees interested
in your products to find you before, during, and after the conference. Remember that
pre-conference and at-conference marketing is key to building your visibility and
maximizing booth traffic! Visit our Advertising page or our Sponsorship page for more information. Please note: The Program Book Advertising Form must be completed and returned by August 1, 2018.
Exhibitor Important Deadlines
- Exhibitor Booth Staff Form (for Badges) – submitted online by September 1, 2018
- Program Book Advertising Form – returned by August 1, 2018
- Program Book Ad Artwork – submitted by August 10, 2018
- Superior Expo Services (SES) – order by September 15, 2018 for discounted rates
- See email from SES for Exhibitor Kit link & log-in information
- Contact SES at 972-271-7444 during business hours with questions
We appreciate the commitment you've made to exhibit with us and look forward to assisting
you during the coming months. For questions regarding booth equipment or services,
please contact SES Exhibitor Services at 972-271-7444. For general exhibitor questions,
please contact Lauren Masty at 972-721-4077.