Circulation Policy

Circulation Policy

Appeals

Library fines and fees can be appealed using the online appeal form below.  Appeals must be completed and submitted within four (4) months of the charges being appealed.  The Circulation Committee will review the appeal and any accompanying information and the decision will be emailed or mailed to the patron within 5-10 business days of appeal and documentation receipt.  It is at the discretion of the Circulation Committee to determine how the appeals will be addressed.

Appeal Form

You can find the Blakley Library Fine Appeal Form here.

Borrowing

University of Dallas students, faculty, staff, administration , and guests in good standing with the university are eligible to check out library materials.  Members of the UD retirement system are eligible for the same level of privileges as when employed.  Privileges expire annually, except for emeritus faculty (which do not expire).  A library card or valid University of Dallas ID must be presented to check out materials.  

Library patrons are responsible for checking the receipt given at check out or can manage their library account and logging in with their UD ID number and pin.  Due dates are listed on the receipt are binding and are the sole responsibility of the patron.  Library patrons with unpaid fines or book replacement fees will not be allowed to check out materials.  Existing patrons may obtain or change their pin by calling 972-721-5329 or emailing circulation@udallas.edu

Library patrons are also responsible for checking their library records on a regular basis.  The library sends out overdue notices as a courtesy.  Notices are sent by email automatically.  It is the patron's responsibility to notify the Circulation department of address or contact information changes.   Failure to receive a courtesy notice does not absolve patrons from the responsibility of paying any overdue fines or book replacement fees, renewing items, or returning items to the library in a timely manner.

Closed Stacks

Due to space constraints, some extra copies are stored in closed-stack area. In some cases, these items are slightly damaged, highlighted, underlined or marked up but have high usage counts. Closed-stack items are available for check out.
Retrieval for check out is done by the circulation staff upon request.

Distance Education Patrons

 

Fines and Fees

Library patrons with unpaid fines or book replacement fees will not be allowed to check out materials.

Late Return of Library Items

Item Type Fine Rate Max Late Fines
Books $0.50/day per item $30.00 per item
Hourly Reserves $0.35/hour per item $30.00 per item
Daily Reserves $1.00/day per item $30.00 per item
Audio/Visual $2.00/day per item $30.00 per item
Recalled Items $2.00/day per item $30.00 per item

Lost Item Fees

Item Type Minimum Lost Item Fee Processing Fee Total Fees
Books $50.00 per item

  $10.00 per item

$60.00 per item
Audio/Visual $100.00 per item   $10.00 per item $110.00 per item

Out of Print or Rare Book

(Greater than $50 to replace)

Current price per item as quoted by Acquisitions Coordinator*   $10.00 per item Quoted replacement cost + $10 processing fee per item

Hard-to-Find or Rare A/V Item

 (Greater than $100 to replace)

Current price per item as quoted by Acquisitions Coordinator*   $10.00 per item Quoted replacement cost + $10 processing fee per item
*Price quotes on replacement materials are subject to change and are only good for 30 days.  Please pay the quoted amount as soon as possible.  No replacements for an item or group of items can be accepted without prior approval of the Acquisitions Coordinator.  If replacement is not accepted, the patron is still responsible for the total lost item fees.  Please see Circulation Desk for more details.

 

All library fines must be paid in full online or in person before the library will issue a clearance slip for students to take to Registrars/Business office.  Lost Item Replacement costs seen in library accounts may  not necessarily reflect the current replacement cost of the item(s).  Please consult the Lead Circulation Coordinator for exact replacement costs, tcrider@udallas.edu or 972-721-5329.

Fines (with the exception of replacement cost quotes) can be paid online at Pay Your Fine.

Failure to pay can result in a registration or diploma block and can prevent students from going to Rome.

Lost or Damaged Items

If library materials are returned damaged or missing inserts, the patron returning the item may be charged for repair or replacement (see Fines and Fees section).   Any damage to library materials or missing pieces should be reported to the Circulation Desk as soon as it is noticed, preferably before or around the time of checkout.  Cost of repair or replacement depends on the type and/or amount of damage to the item or the cost of the missing parts replacement.

Non-Circulating Books

Non-circulating items that are labeled KCGC, KML,Texana, Irish Coll. , Warren Pulich Ornithology Collection and Limited Editions are for in-library use only.  Retrieval of these items is done by the circulation staff upon request.  Materials may be viewed, photocopied and scanned on the library main floor, under supervision.

Texshare Cards

As a library patron, you are responsible for any material that you check out from the University of Dallas Library as well as from any library that you borrow from under our auspices, including interlibrary loans and items checked our through the TexShare Program. This responsibility includes fines and book replacement fees.

The TexShare Card provides you with borrowing privileges at over 500 participating libraries in Texas.  A TexShare card can be provided at the circulation desk to eligible faculty, staff, graduate, and undergraduates* who are in good standing with the library.   Good standing means that users have no fines, fees, overdue materials, or lost materials on their accounts.  Please see the library‚Äôs TexShare Card policy here.

*Undergraduate students currently may not obtain a TexShare card.  

 

Checkout Policies

University of Dallas students, faculty, staff, administration, and guests in good standing with the university are eligible to check out library materials. Members of the UD retirement system are eligible for the same level of privileges as when employed. Privileges expire annually, except for emeritus faculty (which do not expire). A library card or valid University of Dallas ID must be presented to check out materials.

Circulating materials may be checked out for three weeks. Materials may be renewed for an additional three weeks if they are not on hold for another patron. Renewal of books may be done in the library, online through the library's web page, or over the telephone by calling the circulation desk at 972-721-5329. Materials may be renewed three times. Fines for circulating materials are fifty cents (50) cents per day.

Materials may be recalled at any time necessary.  Fines of $2.00 daily will be added if the recalled item is not returned.

Certain materials are placed on reserve at the request of a professor. These materials may be borrowed for three days, three hours, or two hours, depending on the item. Three-hour reserve materials may be checked out overnight if the items are checked out less than three hours before closing. In such cases, the items will be due an hour after the library opens the next day. Two-hour reserve materials may not be checked out overnight. Fines for reserve materials are thirty-five cents (35 cents) per hour for hourly reserve materials and $1.00 per day for 3-day reserve items.

Videos are checked out for three days and can be renewed twice. Fines for videos are two dollars ($2.00) a day. Lost charges for any audio/visual materials are one hundred dollars ($100.00) plus a ten dollar ($10.00) processing fee.

Students may check out up to thirty (30) books, three (3) videos, and three (3) audiocassettes at a time. Guests may borrow five (5) items simultaneously.

Minimum fee for a lost book is sixty dollars ($60.00). If the book is out of print or costs more than fifty dollars ($50.00), the fee will be the price of the book plus a ten dollar ($10.00) processing fee. No replacements for the books can be accepted.

Library patrons are responsible for checking the receipt given at time of check-out.  Due dates listed on the receipt are binding and are the sole responsibility of the patron. 

Library patrons with unpaid fines or book replacement fees will not be allowed to check out materials.

As a library patron, you are responsible for any material that you check out from the University of Dallas Library as well as from any library that you borrow from under our auspices, including interlibrary loans and items checked our through TexShare. This responsibility includes fines and book replacement fees.

Library patrons are also responsible for checking their library records on a regular basis. The library sends out overdue notices on a weekly basis as a courtesy. Notices will be sent to the patron's local address or campus box if applicable. It is the patron's responsibility to notify the Circulation Department of address changes. However, failure to receive a notice does not absolve patrons from the responsibility of paying any overdue fines or book replacement fees, renewing items, or returning items to the library in a timely manner.

Books may be renewed online through the library's web page. We suggest that you save a record of your renewed items by printing out the transaction. To do so, simply click on the print button of your internet browser.

Contestations regarding fines or book replacement fees must be addressed by written petition to the Library Committee. All decisions of the Library Committee are final.

Loan Periods
Patron Type        Books Audio-Visual Material
  Loan Period Item Limit Renewals Allowed Loan Period Item Limit Renewals Allowed
Undergraduate 21 days 30 items 3 renewals 3 days 3 items 1 renewal
Graduate 42 days 50 items 1 renewal 3 days 3 items 1 renewal
Faculty 180 days 100 items 3 renewals 3 days 10 items 3 renewals
Staff 21 days 30 items 3 renewals 3 days 3 items 1 renewal
Guests 21 days 5 items 3 renewals 3 days 3 items 1 renewal