UD Bids Farewell to Beloved Rome Campus Chaplain
For the past 16 years, Monsignor Thomas Fucinaro has served as chaplain on the University of Dallas’ Eugene Constantin Campus (affectionately known as Due Santi) just...
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This collection development policy is a statement of the principles and guidelines used by the Cowan - Blakley Memorial Library in the selection, acquisition, evaluation, and maintenance of library materials. It will be used both in providing consistency among those responsible for developing the collection and in communicating the library's policies to faculty, students, staff, and other interested persons. It is understood that as the programs and other information needs of the University change, so too the collection development policy will change to meet such needs.
The Library Collection Development Council, referred to from here on as the Council, reviewed and approved the Collection Development Policy for the Cowan - Blakley Memorial Library at the University of Dallas, referred to from here on as the library. The Collection Development Policy is made up of several policies regarding all collections held within the library, and is referred to from here on as the policy. To meet the changing requirements of the curricula, instructional methods, and information technology, the policy will be subject to continuing review and revision accordingly.
The purpose of the Cowan - Blakley Memorial Library is to contribute to the fulfillment of the University's mission by pursuing the following objectives:
Responsibility for administering the collection development program, including planning, development, maintenance, preservation, budgeting and evaluating the collection, rests with the Dean of the library, library faculty, and appointed teaching faculty, known as bibliographers.
The Dean and library faculty provide mechanisms for insuring equity, continuity, and flexibility in the collection program. Their responsibilities include:
The goal of the Library is to provide services and access for all of its patrons. Primary patrons include the students, faculty, and staff of the University. Other patrons of the Library include all clerics (visiting or resident), alumni, members of the TexShare program, visiting faculty and scholars, Friends of the Cowan - Blakley Memorial Library, and the local community.
The subject selection areas for the library include all courses of study in undergraduate and graduate programs offered by the University of Dallas.
Types of materials purchased for the collection include monographs, periodicals, online databases, serials, electronic subscriptions, and other necessary multi-media products as the Council and Bibliographers see fit.
The priorities for selection are organized to support the curricula within the University and the needs of the primary users listed under the Service Parameters heading of this document. The research requirements of faculty are to be taken into consideration, especially if they are closely related to the curricula. The following is a hierarchical list of acquisition priorities:
It is to be understood that these priorities are dependent also upon the collection level that has been established for each area, as well as how the other collections rate within their levels. These priorities do not determine how much is to be spent on each collection, but are to make sure that those collections that have problems meeting the first priority are remedied as soon as possible.
Quality of content and fulfillment of academic curricular needs are the first criteria for selection of items to be included in the library's collection. Specific considerations in choosing individual items include some or all of the following:
Other guidelines also utilized:
Selection of materials for the collections is carried out cooperatively by teaching and research faculty, departmental bibliographers, and library faculty.
Departmental Faculty bibliographers are responsible for submitting requests for purchases and cancellations of subscriptions for their departments and for providing bibliographical expertise and information about departmental needs to the library. Teaching faculty members submit their book requests to their departmental bibliographers.
It is the Library's responsibility to collect lists of materials to be ordered from department bibliographers. Those orders are given top priority providing they fall within the selection criteria.
The library's Collection Development Policy guidelines will be followed in material selection and elimination, preservation, replacement, or removal of deteriorating and outdated or irrelevant materials in the collection. All requests for materials are reviewed and compared to selection guidelines. Student and staff requests are welcomed and will be reviewed by the same standard, as are requests from other sources. Teaching Faculty will notify and communicate the implementation of new academic programs within the University so that needed resources may be provided. If available, additional funds for the new programs will be added on top of the existing budget through the new department's budget.
The selection process is designed to be a joint cooperative effort between the bibliographers and the library faculty. However, if the bibliographers fail to request items for their assigned departments, the responsibilities of evaluation and selection will default to the library faculty.
Collection evaluation is a measurement of the library's physical holdings and any quality online resources to which the library has access.
The Library will use subject-specific and standard bibliographies and reviewing sources in evaluating the collection; the library will follow the standards of collection evaluation recommended by the Association of College and Research Libraries; and will use faculty expertise as a resources for both selection and evaluation of the collection. Evaluation of the collection should be conducted on a regular basis.
The library maintains different levels of collection development for various collections. Collection depth indicators are numeric values that describe the Library's collecting levels and goals. The Research Libraries Group developed the following levels of coverage:
The levels to which the Library is striving to gain and maintain its collections are listed as follows:
Collection Levels of the Constantin College, Braniff Graduate School,
|
|
| Art (Art History, Printmaking, Ceramics, Painting, Sculpture) | Level 3 |
| Biology | Level 3 |
| Business | Level 3 |
| Chemistry | Level 3 |
| Classical Philology | Level 3 |
| Classics | Level 3 |
| Comparative Literary Traditions | Level 3 |
| Computer Science | Level 3 |
| Drama | Level 3 |
| Education | Level 3 |
| English / Literature | Level 4 |
| Economics | Level 3 |
| History | Level 3 |
| History and Philosophy of Science | Level 3 |
| Human and Social Sciences | Level 3 |
| Mathematics | Level 3 |
| Modern Languages (French, German, Spanish, Italian) | Level 3 |
| Pastoral Ministry | Level 3 |
| Philosophy | Level 4 |
| Physics | Level 3 |
| Politics | Level 4 |
| Psychology | Level 4 |
| Theology | Level 4 |
Collection Levels of the Constantin College Concentrations: |
|
| American Politics | Level 3 |
| Applied Math | Level 3 |
| Applied Physics | Level 3 |
| Area Studies | Level 3 |
| Art History | Level 3 |
| Biblical Greek | Level 3 |
| Biopsychology | Level 3 |
| Business | Level 3 |
| Christian Contemplative Tradition | Level 3 |
| Comparative Literary Traditions | Level 4 |
| Computer Science | Level 3 |
| Drama | Level 3 |
| Environmental Science | Level 3 |
| Ethics | Level 3 |
| French | Level 3 |
| German | Level 3 |
| Greek | Level 3 |
| History and Philosophy of Science | Level 3 |
| Human and Social Sciences | Level 3 |
| Industrial/Organizational Psychology | Level 3 |
| International Studies | Level 3 |
| Italian | Level 3 |
| Jewish Studies | Level 3 |
| Journalism | Level 3 |
| Latin | Level 3 |
| Latin-American Studies | Level 3 |
| Legal Studies | Level 3 |
| Medieval and Renaissance Studies | Level 4 |
| Molecular Biology | Level 3 |
| Music | Level 3 |
| Philosophy | Level 4 |
| Political Philosophy | Level 4 |
| Pure Math | Level 3 |
| Spanish | Level 3 |
Collection Levels of the Graduate School of Ministry (Master's Level): |
|
| Catholic School Leadership | Level 3 |
| Catholic School Teaching | Level 3 |
| Pastoral Ministry | Level 4 |
| Religious Education | Level 4 |
| Theological Studies | Level 4 |
Collection Levels of the Satish & Yasmin Gupta College of Business Graduate Majors Concentrations: |
|
| Accounting | Level 3 |
| Advanced Accounting | Level 3 |
| Business Administration | Level 3 |
| Business Ethics | Level 3 |
| Corporate Finance | Level 3 |
| Cybersecurity | Level 3 |
| Finance | Level 3 |
| Financial Accounting | Level 3 |
| Financial Services | Level 3 |
| Global Business | Level 3 |
| Technology Management | Level 3 |
| Investments | Level 3 |
| Leadership | Level 3 |
| Managerial Finance | Level 3 |
| Marketing | Level 3 |
| Organizational Development | Level 3 |
| Project Management | Level 3 |
| Services Management | Level 3 |
| Strategic Leadership | Level 3 |
| Supply Chain Management | Level 3 |
The Library collects primary and secondary publications to support the educational and research needs of the students and faculty in all academic fields relevant to University programs. Books/monographs are collected in hardbound or softbound editions at the discretion of the departmental bibliographers.
As outlined in the general policy, under Selection Criteria, the following categories are relevant:
Monographic series may be acquired as individual titles, or by establishing a continuation order. The need to purchase all volumes in a series or a work issued in parts is the primary requirement for establishing a continuation order. Further justification in the form of cost savings may be required. See further information regarding standing order acquisitions under Budgeting, section C item #3.
Theses and dissertations completed at the University of Dallas are added to the collection, as are dissertations ordered or received as gifts that serve curricular interest and meet the criteria of the Policy.
Other considerations include:
The objective of a periodical policy is to develop and maintain a periodical collection that is closely related to the University's curricula and is responsive to student, faculty, and administrative needs.
Periodicals include journals, magazines, and serials that are issued more frequently than once a year and are not classed as continuations. Because the purchase of a periodical subscription represents an on-going commitment, the funding and selection of periodicals differs from the funding and selection of monographs. Acquisition of a periodical requires and receives substantially more consideration than acquisition of a single monograph.
The Serials Librarian normally orders periodical subscriptions on an annual basis. All subscriptions selected for inclusion in the Library must be evaluated and recommended by faculty bibliographers and professional librarian staff. The Library Dean provides final approval for all purchases.
In most cases, the Library will provide journal subscriptions in one format only and preference will be given to electronic formats. Retrospectively, as a print subscription journal becomes available in an electronic format, print cancellation and conversion to an electronic subscription will be favored unless doing so compromises student/faculty use or is not cost effective.
There are several considerations for periodical collection development. These include
General criteria used in evaluating periodicals for acquisition, on-going subscription, cancellation, and maintenance of back files include:
Additional criteria for electronic journals include:
Periodical titles of general interest
The Library acquires a limited number of periodicals of general interest. The Library will not subscribe to periodicals for recreational reading or hobbyists. Criteria to be considered for these periodicals include:
The Library will subscribe to a representative but limited number of newspapers in order to support teaching, research, and to provide sources of local, national, and international news, as well as, general intellectual and cultural awareness for faculty and students. Foreign language newspapers are selected only if they serve curricular interests of the Department of Modern Languages and Literatures.
It is desirable to have indexes to periodicals in all subject areas relevant to the curricula but because of budget constraints, the Library primarily subscribes to indexes of those periodicals received. The Library will subscribe to print indexes only if an electronic format is not available.
Microforms will only be considered if no other back file format is available, due to user convenience, changing hardware requirements and the likelihood of equipment obsolescence or repair needs. Paper copies of such materials are discarded when the microform is received. Binding print periodicals is preferred to microform for better access and greater convenience.
The goal of library binding is to preserve and make materials accessible in their original format for as long as needed at the lowest possible cost. Print titles that are not permanently retained or those that are archived in a stable location that will be accessible on a long-term basis will not be bound. The Library will consider curricular relevance, electronic availability, and usage data in selecting titles to be bound.
The Library may procure some periodical titles through membership in an association or society when those publications are the primary benefit of such membership. The Library cannot justify expending funds on memberships that are not of direct benefit to the Library.
A back file is not automatically maintained for every title to which the library subscribes. Distinctions are made between publications whose primary purpose is current awareness (e.g. newspapers, newsletters, weekly news magazines) and those with a more enduring content.
Indexing is an important factor in determining whether a back file is maintained. Periodicals that are not indexed at all, that are cited in indexes not owned by the library, or that are not accompanied by their own index are not good candidates for back files. Whenever possible, the library may prefer electronic back files rather than preservation through binding.
Criteria for selection of titles for back file maintenance include:
Electronic resources refer to those materials or services that require a computer or mobile device for access, including, but not limited to, electronic journals, electronic books, bibliographic or full-text databases, and internet resources. The goal of the Library is to purchase or maintain subscriptions to electronic resources that are necessary and vital in support of the curriculum and that supplement other library resources.
General Selection Criteria
1. All electronic resources should fall within current collecting guidelines as described in the Cowan-Blakley collection development policy.
2. All electronic resources should be relevant and appropriate to the Library’s user
community and reflect current academic needs and the University’s mission. Consideration
should be given to electronic resources that provide coverage of underrepresented
or high-priority subject areas.
3. If the electronic resource duplicates another resource already available in the
Library, the proposed electronic resource should offer some value-added enhancement.
Library staff should reevaluate and make a selection/retention decision.
4. In addition to the cost of the product, if any, the following hidden costs need
to be considered: licensing fees, hardware, software, staff training and continuing
education, duplicating support materials, updates, maintenance, cost of additional
simultaneous users, and any other costs.
5. The product should be “user-friendly,” that is, provide ease of use and guidance
for the user via appropriate menus, help screens, or tutorials.
6. The product must be easily accessible. Remote access is essential, and unlimited
concurrent users and IP recognition are preferred. User limits will be considered
if the number of concurrent users is sufficient for the program supported by the resource.
7. The product should equal or improve the quality of library resources.
8. The Library’s cooperative/consortia arrangements may influence the outcome of the
criteria.
9. The Library will negotiate and comply with vendor licensing agreements.
10. Due to the volatile environment of electronic resources and ongoing financial
commitment, each electronic resource will be reviewed annually by library staff.
The Reference Librarians develop the reference collection with input from the Bibliographers when appropriate. Bibliographers can select reference materials from their respective subject allocations, in consultation with the reference librarian.
The reference collection consists of materials which, by their arrangement, treatment, or content, can be consulted for bibliographic or factual information. The collection contains selected multi-disciplinary and interdisciplinary materials which cross subject boundaries.
Currently published material has priority over retrospective material, although in selected instances, retrospective collections are maintained for full historical coverage. The aim, however, is to acquire and retain works that are currently the most authoritative in their fields. Superseded editions are withdrawn and/or transferred to the circulating collection.
Selections of materials are not geographically, but topically based, in that all areas relevant to the University's learning and research process are considered for inclusion in the collection.
Scholarly and authoritatively informational works, appropriate for use at undergraduate, graduate, and research levels, are selected. Popular treatment is generally avoided, unless it enhances an area not otherwise covered. Juvenile treatment is not acquired.
Weeding is an important part of collection development and management of collections. Weeding, or deselection, is the careful elimination from the collection of unwanted or unnecessary materials that accumulate over time. This is done not only to conserve valuable space, but more importantly to increase the value or usefulness of the collection. The process of weeding should also be used to assess materials in need of repair or replacing.
Like collection development, weeding, or deselection of materials is a collaborative endeavor involving library faculty, departmental bibliographers or faculty members, and other parties as appropriate. Weeding is done only with the help and advice of faculty connected to the subject area of the collection being weeded. Notification of subject areas selected for weeding or titles chosen for review is sent to the designated faculty bibliographer and department chair for a three-week review period. Faculty may request a title list for review or visually assess the selections. If at the end of the three-week period a response is not received, the deselection of titles commences at the library's discretion.
The process of weeding should also be used to assess materials in need of repair or replacing. Options for preservation of such materials include:
Items contained within the collection may be removed according to the following criteria:
The library maintains a remote storage/closed stacks area. Materials housed in the remote storage/closed stacks are accessible, and may be retrieved at the user’s request. The selection criteria for transferring materials to the remote storage/closed stacks vary, but, typical factors include age circulation history, and whether additional copies or later editions are available.
The Library materials budget is a part of the total Library budget, and is the responsibility of the Dean of the Library. The Acquisitions Librarian will assist in the initial preparation of the budget.
The budget is set according to the needs of supporting University programs. The Library attempts to distribute its funds in such a way as to insure a solid foundation for a collection serving a variety of users in a variety of disciplines, while allowing some freedom of choice among disciplines in meeting immediate and sometimes unanticipated needs.
The general categories of the Library Materials Budget include:
Departments that fail to make use of all or part of their allotment before March 1st will have their remaining funds expended by the Library on other needed material.
The resources of the University of Dallas Library have been developed over the years through purchase of materials and acceptance of many valuable and useful gifts. Donations have played a significant role in developing the size, depth, and diversity of our resources. In order to build a quality collection, it is the policy of the University that gifts of materials be accepted with the understanding that, upon receipt, they are owned by the University and become part of the Library. Therefore, the Library reserves the right to determine their retention, location, cataloging treatment, and other considerations related to their use, disposition, or sale.
The library assumes no responsibility for appraisal of gifts, nor will the library accept gifts to the collection under restricted conditions. Special Collections has its own policy regarding gifts, restrictions, and collection development.
The Library's records reflect only the number and type of gifts donated, not the titles. If a donor wishes to claim a charitable deduction for income tax purposes, the donor is responsible for providing a detailed inventory of the gifts. If a donor wishes to make a tax claim, the donor or a third party member provided by the donor must determine the fair market value of the gift.
The Dean of the Library and Acquisitions Librarian will be notified of all gifts that require formal acknowledgement to the donor. As a general rule, gifts will be added to the collection following the selection criteria similar to purchased materials. A bookplate bearing the donor's name will be placed in each book added to the library's collection if requested.
The Library has an obligation to protect library collections from removal of materials based on personal bias or prejudice, and to select and support the access to materials on all subjects that meet, as closely as possible, the needs, interests, and abilities of all persons in the University of Dallas community. This includes materials that reflect all political, economic, religious, and social viewpoints.
This collection development policy serves as a tool to help the Library build a strong local collection in the areas that are central to the University of Dallas' programs of teaching, scholarship. and research. This policy is not exhaustive, and library faculty reserve to the right to make necessary changes when needed.
Last updated October 2018
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