Reserve Collection
The library's reserve collection is intended to give students easy access to supplemental
and/or research materials for a particular course.
Reserve Books
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- Books are placed on reserve by semester. If a book needs to be on reserve longer than
one semester, arrangements can be made with the library to leave the item on reserve,
provided doing so does not violate the terms of this policy or the library's copyright
policy.
- Books placed on reserve are "limited circulation." They may be checked out only for
a short period of time (usually 2 hours, overnight, or 3 days; this decision is left
to the discretion of the instructor), ensuring that all students in the course have
the opportunity to view the materials.
- Fines for overdue reserve materials are as follows: $0.35/hour for all hourly materials
and $1.00/day for daily materials.
- Lost reserve materials belonging to the library will be handled as any other lost
items. The library is not responsible for personal materials that are lost or damaged.
- It is the instructor's responsibility to be familiar with the rules of "fair use"
when placing personally owned, copyrighted materials on reserve. The library reserves
the right to refuse any materials for reserve if it is suspected they might be in
violation of copyright law.
- All library books on 3-day reserve are kept in their normal locations in the circulating
stacks. All other reserve materials are kept behind the circulation desk.
- When possible, instructors should bring in materials to be placed on reserve two weeks
prior to the beginning of the semester. Materials brought in on or after the first day of class will be placed on reserve
within 48 hours.
- Any materials that are not averaging at least five uses in a semester will be removed
from the reserve collection. Items that are allowed to stay on reserve for more than
a semester must be used regularly.
Reserve Articles
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- Materials brought in as a photocopy will be scanned and placed on electronic reserves.
- Professors wishing to place a document already in electronic format on reserve, can
bring the item on disk to the library reserve coordinator or may email the document
to the Circulation Department. The document must be in Word, Excel, PowerPoint, or Adobe format. Please check with
Circulation Department (972/721-5329) about any additional formats used.
- Passwords for these electronic reserves will be given to the professor. It is the
professor's responsibility to disseminate this information to the students in the
class. Each class will have a different username and password.
- All electronic reserve materials must comply with the U.S. Copyright act and the copyright
policies of the University of Dallas. For more information on the U.S. Copyright act,
see The Digital Millennium Copyright Act of 1998 Summary. The library reserves the right to refuse any materials for reserve if it is suspected
they might be in violation of copyright law.
- When possible, instructors should bring in materials to be placed on reserve two weeks
prior to the beginning of the semester. Materials brought in on or after the first day of class will be placed on reserve
within 48 hours.
- All electronic reserves will be taken offline at the end of each semester. Professors
wishing to have a copy of the material can submit a disk or CD for an electronic copy
of the item.
How to Add Items to the Reserve Collection
- Fill out our Print and Electronic Reserve Form.
- Items will be placed on reserve. A confirmation will be sent to you once you submit
the form and you will be notified when the items are ready for use.
Questions regarding this reserve policy should be directed to the Circulation Department
at circulation@udallas.edu or 972/721-5329.
