Accounts Payable

Check Request Voucher (CRV)

The CRV form is used to submit vendor invoices to the Business Office for payment. It authorizes Accounts Payable to issue payment to the named vendor for the listed amount allocated to the indicated Fund, Organization and Account. It must be signed by the Financial Manager of the Organization indicated.  For best results, please use Internet Explorer as your browser if accessing the CRV from a PC, or Firefox if using a Mac.

Check Request Voucher (CRV) for 10 Lines or Less
Check Request Voucher (CRV) for 11 Lines or More

CRV Instructions

Instructions for completing the CRV 

Per Diem Request Form

This fillable PDF is used for requesting Per Diem allowances for approved, university-related travel. 

Per Diem Request Instructions

The instructions for completing the Per Diem Request form.

Texas Sales and Use Tax Exemption Certification

This form is presented to a vendor within the State of Texas to exempt the purchase from State sales and use taxes.  For the best results, inform the vendor the transaction will be tax exempt before they begin processing the transaction.  For hotel charges, please use the Texas Hotel Occupancy Tax Exemption Certificate.

Expense Reimbursement Form 2018
Expense Reimbursement Form 2017

The Expense Reimbursement Form is to be used for personal reimbursement of personal funds spent for the University business. It should also be used to provide substantiation for all cash advances. The University is exempt from sales tax so be sure to obtain a sales tax exemption form if you intend to buy goods/services.
It consists of three tabs: The Reimbursement Form, Additional page for Documentation and Instructions.

UD Reimbursement Policy

This document will elaborate on reimbursement procedures at the University of Dallas, as defined by board approved policies and IRS regulations.

Cash Advance Request Form

All requests for advances - except Payroll advances - must be made using this form.

Cash Advance Request Instructions

Euro Advance/Return Form

This form is to be used by all University of Dallas employees who are travelling abroad and who need to take Euros with them in order to pay for miscellaneous travel expenses such as taxi fare.

Euro Return and Expense Reimbursement Form

This form will need to be used to account for Euros spent during travel and not returned to the Business Office.

Euro Advance/Return Process Instructions

Alternative Receipt Form

All requests for reimbursements must include receipts. This form is to be completed as documentation for a reimbursement of an expense if the receipt has been lost. Requires Financial Manager approval.

Request for Capital Expenditures

This form is used for the purchase of equipment or a project with a cost of more than $5,000.00 and a useful life of more than one year. It should be completed in full, signed by the Financial Manager and the Dean of the School, brought to the Business Office for signature by Leonard Robertson or Meg Johnson, and finally presented to Brian Murray for final approval.