The University of Dallas welcomes members of the media to our campus as we seek to share our achievements, stories and expertise with the world. We are, however, a private university, and neither the public nor members of the media have a right to unrestricted access to our faculty, students, staff or properties.
The Office of Marketing & Communications is available to assist media members seeking access to campus. Before arriving, members of the media must contact the office regarding the details of the visit, acknowledging the guidelines outlined below.
General Rules for Media Visits to Campus
The University of Dallas is private property. Members of the media planning to conduct interviews, capture images or record audio on campus must request permission from the Office of Marketing & Communications before arriving at the university. Journalists who have not obtained permission to work on campus may be asked to leave university property.
Our goal is to ensure that faculty, students, staff and visitors on campus can carry out their activities with a reasonable expectation of privacy and normalcy. Members of the media may not interview, capture images or record audio of faculty, students, staff or visitors without specific permission of the individuals involved. Members of the news media are not permitted to enter buildings without permission, and may not enter classrooms without also securing advance permission from the appropriate faculty members. Members of the media are not permitted to enter residential living areas at any time.
To protect the safety, privacy and proprietary work of faculty, students or staff, a representative from Office of Marketing & Communications may escort members of the media at all times while on university property. Permission to conduct interviews, capture images or record audio on university property may be revoked at any time if those actions are deemed disruptive to faculty, students, staff or visitors.
Photography & Videography
The university may grant members of the media general access to outdoor spaces on campus to photograph or video record environmental campus shots and building exteriors. Faculty, students, staff and visitors who appear in images of campus may not be easily identifiable without specific permission of the individuals involved. Staff members from the the Office of Marketing & Communications are generally available to assist crews with shooting photo and video, including setting up locations and gaining access to restricted areas on campus when permission to shoot has been granted.
Campus video B-roll and other public video assets are available for use in reporting news about the University of Dallas. Still images captured by the Office of Marketing & Communications may also be available to the media.
The University of Dallas reserves the right to refuse permission to photograph or video record on UD-owned lands for any reason.
These guidelines do not cover access to campus for commercial, non-news-related photography or audio/video recording. All such activities require special permission from the Office of Marketing & Communications and will be subject to different requirements, including certification of insurance coverage acceptable to the university. Request for permission for commercial audio or visual recording access should be directed to Clare Venegas at firstname.lastname@example.org. A minimum ten (10) business days notice for permission is required.
In order to facilitate timely and appropriate access, on-campus faculty, student or staff interviews should be scheduled through the Office of Marketing & Communications. Faculty, students or staff members who schedule on-campus interviews directly with members of the media are asked to inform the Office of Marketing & Communications of the visit prior to their arrival.
Print and online journalists without special equipment may attend events designated as open to the public or open to the media, while separate broadcast permissions may have to be secured in advance for other media. Registration may be required for some events when seating is expected to be limited. Also, for events with designated media seating, reporters and photographers must remain seated unless granted permission by Marketing & Communications staff or in advance by the event organizers in consultation with Marketing & Communications staff.
Please note that some campus events are for members of the campus community only.
Rules regarding access to other campus spaces, interviewing faculty, students, staff and visitors, and capturing images or recording audio apply to public events as well.
Requests for access to athletic events are handled by the university’s Sport Information Office.