2016 Annual Security Report

University of Dallas

2016 Annual Security Report 

2016 Annual Security Report and Annual Fire Safety Report

Disclosure of Campus Security Policy and Campus Crime Statistics Act

Jeanne Clery Report Campus Fire Safety Right-to-Know

Calendar Year 2016 (January 1, 2016 - December 31, 2016)

 Issued September 29, 2017

To the maximum extent possible, the University of Dallas is dedicated to providing a safe and secure environment. This report is required by federal law and contains policy statements and crime statistics for the school. The policy statements address the school’s policies, procedures and programs concerning safety and security.

Three years’ worth of statistics are included in this report for certain types of crimes that were reported to have occurred on campus, in or on off-campus buildings or property owned or controlled by the school and on public property within or immediately adjacent to the campus.

The University of Dallas coordinates the collection and reporting of crime statistics as specified in the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). This report is prepared in cooperation with the Department of Campus Safety, local law enforcement agencies and the Office of Student Affairs. Annually, Campus Safety sends a written request to outside Campus Security Authorities requesting information about all Clery Crimes that have occurred on the University of Dallas Clery geography that were reported to them. The University of Dallas does allow individuals to report crimes on a confidential, voluntary basis for inclusion in the annual disclosure of crime statistics. Reports of criminal activity given to Campus Safety, Student Affairs and reports of crimes made to local law enforcement agencies are collected and included in the Annual Security Report as required by the Clery Act.

This report is available online at https://udallas.edu/offices/cso. You may also request a paper copy from the Campus Safety Office.

Each year, the University notifies all enrolled students and employees, via email, that they can view the report at: https://udallas.edu/offices/cso. Prospective employees and students are notified about the availability and location of the report via the online employee and student application process.  

 

Timely Warnings & Emergency Notification:

The authority to declare a campus state of emergency rests with the President of the University or in his/her absence, the Senior Vice President of Student Affairs. During a State of Emergency the University of Dallas, with the president or senior vice-president’s authorization, shall place into immediate effect the appropriate procedures necessary to meet the emergency and to the extent possible to safeguard persons and property. The Director of Campus Safety or his/her designee shall immediately consult with the president or vice-president regarding the situation and the possible need for the declaration of a campus state of emergency. The asst. Vice-President, Marketing and Communications is responsible for the release of all information outside of the campus and in some instances, for campus-wide announcements.

Timely Warnings

In the event that a situation arises, either on or off campus, that, in the judgment of the Director of the Campus Safety Office (CSO), constitutes an ongoing and continuing threat, a campus-wide "timely warning" will be issued. This includes an Clery Act crime that is reported to Campus Security authorities or local police agencies that is considered to represent a serious or continuing threat to students and employees. The University has requested that the local police immediately inform Campus Safety any crimes that are reported to them that may warrant a timely warning.

The warning will be issued through the University’s emergency notification system. The University utilizes an emergency notification system that sends voicemails, text messages and emails to students, faculty and staff in the event of an emergency. Members of the UD community will quickly receive notifications, instructions and updates during campus emergencies, ranging from weather-related closings to unique emergency situations where time is of the essence.  It is used only in true emergencies, such as major weather events that force the cancellation of classes or imminent threats to the safety and security of the members of the community. Students are encouraged to keep their contact information up-to-date through BannerWeb to ensure they receive critical information in an emergency. A student or employee may elect not to receive notifications from the University. This preference must be submitted electronically or in writing and must be renewed at the start of each academic year.

Depending on the particular circumstances of the crime, especially in all situations that could pose an immediate threat to the community and individuals, the Campus Safety Department may also post a notice to provide the University community with notification on the Campus Safety Department website at: https://udallas.edu/offices/cso. Anyone with information warranting a timely warning should report the circumstances to the Campus Safety Department by telephone at 972-265-5911 or in person at the Campus Safety Office located in the Haggar Student Center. 

Emergency Notification: 

University protocols guide immediate emergency response and evacuation procedures. The protocols require authorized University officials to immediately notify the campus community upon the confirmation of a significant emergency or dangerous situation involving an immediate threat to the health and safety of students or staff occurring on the campus, unless issuing a notification will compromise efforts to contain the emergency. Emergency messages will include information detailing what has occurred and directions to the community regarding what to do next. This emergency notification does not replace the timely warning requirement provided in the previous section. The emergency notification addresses a much wider range of threats (i.e. gas leaks, tornadoes, contagious viruses, etc.)

The University's emergency preparedness, response and evacuation protocols are published online and accessible at https://udallas.edu/offices/cso. All students and employees are highly encouraged to read and review these protocols regularly. Emergency response and evacuation procedures are tested annually.

The Emergency Management Plan designates CSO as the initial contact for reporting all emergency situations and for response to and resolution of all emergencies. Upon receiving the report of an emergency, the responding officer will determine the appropriate level of response required and will communicate with appropriate personnel at the scene.

The UD emergency notification system was successfully tested twice in 2016.

Emergency Preparedness:

Procedures for Testing Emergency Response and Evacuation Procedures

An evacuation drill is coordinated by the Campus Safety Department each fall and spring semester for all campus residential facilities. Thus, the emergency evacuation procedures are tested at least twice each year. Students learn the locations of the emergency exits in the buildings and are provided guidance about the direction they should travel when exiting each facility for a short-term building evacuation. CSO does not tell residents in advance about the designated long-term evacuations because those decisions are affected by the time of day, location of the building being evacuated, the availability of the various designated emergency gathering locations on campus, and other factors such as the location and nature of the threat. In both cases, CSO and Student Affairs staff on the scene will communicate information to students regarding the developing situation or any evacuation status changes.

  2016 Campus Fire Drill Report

Date of Fire Drill

Classification

Location

Residence Hall

02/13/2016

Fire Drill

Augustine Hall

Yes

02/13/2016

Fire Drill

O'Connell Hall

Yes

02/13/2016

Fire Drill

Gregory Hall

Yes

02/26/2016

Fire Drill

Jerome Hall

Yes

02/26/2016

Fire Drill

Madonna Hall

Yes

02/26/2016

Fire Drill

Theresa Hall

Yes

04/17/2016

Fire Drill

Clark Hall

Yes

09/29/2016

Fire Drill

Madonna Hall

Yes

09/29/2016

Fire Drill

Gregory Hall

Yes

09/29/2016

Fire Drill

O'Connell Hall

Yes

10/21/2016

Fire Drill

Theresa Hall

Yes

10/21/2016

Fire Drill

Jerome Hall

Yes

10/21/2016

Fire Drill

Clark Hall

Yes

10/27/2016

Fire Drill

Augustine Hall

Yes

The purpose of the drills is to prepare building occupants for an organized evacuation in case of an emergency. All fire drills are unannounced. These evacuation drills are used as a way to educate and train occupants on issues specific to their facility. During the drill, occupants "practice" drill procedures and familiarize themselves with the location of exits and the sound of the fire alarm. In addition to educating the occupants of each building about the evacuation procedures during the drills, the process also provides the University an opportunity to test the operation of the fire alarm system components. Any deficient equipment is noted so that appropriate repairs can be performed.

Additionally, students receive emergency information and procedures during their hall meetings.

Shelter-in-Place Procedures:

If an incident occurs and the buildings or areas become unstable, or if the air outdoors becomes dangerous due to toxic or irritating substances, it is usually safer to stay indoors. Leaving the area may create an exposure to danger. Thus, to "shelter-in-place" means to make a shelter of the building students are in, and with a few adjustments this location can be made even safer and more comfortable until it is safe to go outside.

Basic "Shelter-in-Place" Guidance

If an incident occurs and the building students are in is not damaged, students should stay inside and seek an interior room until notification is received that it is safe to come out. If a building is damaged, students should take personal possessions and follow the evacuation procedures for the building (close the door, proceed to the nearest exit, and use the stairs instead of the elevators). Once students have evacuated, they should seek shelter at the nearest University building quickly. If Campus Safety, police or fire department personnel are on the scene, follow their directions. A shelter-in-place notification may come from several sources utilizing the University's emergency communication tool.

How to "Shelter-In-Place"

No matter where students are, the basic steps of shelter-in-place will generally remain the same. Should the need arise; students should follow these steps, unless instructed otherwise by local emergency personnel:

Students who are inside should stay inside and collect any emergency shelter-in-place supplies and a telephone to be used in case of an emergency. If students are outdoors, they should proceed into the closest building quickly or follow instructions from emergency personnel on the scene.

Students should locate a room to shelter inside. It should be:

  • An interior room;
  • Above ground level; and

-Without windows or with the least number of windows. If there is a large group of people inside a particular building, several rooms may be necessary.

Once students have located a room to shelter within, they should do the following:

  • Shut and lock all windows (tighter seal) and close exterior doors.
  • Turn off air conditioners, heaters, and fans, if possible.
  •  Close vents to ventilation systems as soon as possible. (University staff will
     turn off ventilation as quickly as possible.)
  •  Turn on a radio, TV, use a smart phone, etc. and listen for further instructions.

Security and Access:

During business hours, the University (excluding certain housing facilities) will be open to students, parents, employees, contractors, guests, and invitees. During non-business hours access to all University facilities is by key, magnetic ID card, Campus Safety Department, and in the case of housing by Student Affairs staff. Prior written approval to the Campus Safety Department is required for access to University facilities for non-university affiliated contractors or visitors.

Residence halls are secured 24 hours a day. Over extended breaks, the doors of all halls will be secured around the clock, and will be equipped with a lock separate from the ID card access to the resident students. Some facilities may have individual hours, which may vary at different times of the year. Emergencies may necessitate changes or alterations to any posted schedules.

Campus Safety Authority and Jurisdiction:

The Office of Campus Safety is located on the first floor of the Haggar University Center. The Campus Safety Office employs 10 full-time safety officers who patrol the campus on foot and in vehicles, 24 hours a day, and 7 days a week. Campus Safety’s primary responsibility is to create and maintain a safe and secure work environment for students, faculty, and staff. All Campus Safety Officers are certified in CPR, AED and First Aid.

While officers are patrolling campus, a dispatcher staffs the Campus Safety Office.  The dispatcher monitors alarm panels and emergency phone lines as well as serve as a source of general information and customer service. Their major responsibility is to direct officers in responding quickly to emergencies and to summon fire, police and emergency medical personnel if needed. 

The Campus Safety Office is responsible for promoting and maintaining community safety and security, enforcement of local, state, and federal laws, and compliance with general University policies.

Officer presence is the best deterrent to crime and inappropriate behavior. Vehicle and foot patrols by Campus Safety provide that presence. Officers do not possess arrest power. Criminal incidents are referred to the Irving Police Department, who has jurisdiction on the campus.

The University of Dallas Campus is remarkably safe from violent crimes.  There has never been an unexplained, accidental or violent death on the main Campus. However, we do not take that for granted. We believe that maximizing public safety depends on partnerships and trust within the University community. This begins with openness and honesty. Campus Safety maintains an incident report log that comprehensively records  the details, the nature, date, time,  general location  and disposition of every crime or incident that occur on or around University property. Incident reports are posted within 24 hours and are available, 24/7 to everyone in the community. Only very limited information is ever withheld and then only to protect victim confidentiality. Students, Faculty, Staff and involved parents are encouraged to maintain active communication with Campus Safety.

2016 Campus Jurisdiction Map

General Procedures for Reporting a Crime or Emergency:

Community members, students, staff, faculty, and guests are encouraged to report all crimes and public safety-related incidents to the Campus Safety Department in a timely manner.

Crimes should be reported to the Campus Safety Department to ensure inclusion in the annual crime statistics and to aid in providing timely warning notices to the community, when appropriate at 972-265-5911 or 972-721-5305

Campus Safety Department incident reports are forwarded to the Office of Student Affairs for review and potential action. Campus Safety officers will investigate a report when it is deemed appropriate. Additional information obtained via the investigation will be forwarded to the Office of Student Affairs.

 If assistance is required from outside law enforcement agencies, the Campus Safety Department will contact the appropriate agency. If a sexual assault or rape should occur, Campus Safety Department will offer the victim a variety of services. On and off campus the Irving Police Department can be reach by calling 911 or by call the Irving Police Non-Emergency number at 972-721-2651.

Campus Security Authorities (CSA)

The Clery Act requires that in addition to campus law enforcement, staff designated as Campus Security Authorities (CSA) provide statistics for this report.

What is a CSA?

A CSA is a person referred to as a campus security authority by the Clery Act.  CSA's are a vital part of data collection for the annual safety and security report.

The Clery Act requires the University of Dallas to provide an annual safety and security report. In addition to input from law enforcement, certain staff positions are designated as Campus Security Authorities (CSA) for the purpose of providing information for this report. CSAs are usually found in departments responsible for, but not limited to, student and campus activities, safety/security, discipline, housing, athletics, human resources or judicial proceedings. This designation also includes any individual who has been specified by UD to receive and report offenses.

CSA's are responsible for reporting the number of crimes and incidents as described in the Clery Act that occur in their department to the Campus Safety Department (CSO). These numbers are then included in the federally mandated Clery Report, which is distributed every year in the beginning of October.

What makes me a CSA?

Individuals who have responsibility for campus security

Any individual specified by the University as an individual to which students should report criminal offenses

An official of the University who has significant responsibility for student and campus activities, including but not limited to, student housing, student discipline, and campus judicial proceedings

What do I have to do?

Report criminal incidents that occur on campus to the Campus Safety Department (CSO).

What crimes do I need to report?

  • Homicide
  • Aggravated Assault
  • Sexual Assault
  • Robbery
  • Burglary
  • Motor Vehicle Theft (Stolen vehicles)
  • Arson
  • Weapon Violations (e.g. Possession, Brandishing)
  • Alcohol Violation (e.g. Minor in possession)
  • Drug Violations
  • Hate Crimes
  • In addition to the crimes above, the crime must occur at one of the following locations:
  • On Campus, including Student Housing
  • Public Property Streets (streets or sidewalks adjacent to the campus)

Why is this necessary?

Keeping accurate crime statistics will help the University know where to provide prevention programs and safety awareness programs to help keep the campus safe.

The intent of including non-law enforcement personnel as CSAs is to acknowledge that many individuals and students in particular, are hesitant about reporting crimes to the police, but may be more inclined to report incidents to other campus affiliated individuals.

If the University is found to be non-compliant with any aspect of the Clery law the University can be fined and risk losing federal funding.

How do I report incidents to the Campus Safety Department?

You should report incidents individually as they are reported to you. Call CSO at 972-721-5305 or you can report it in whatever manner is easiest for you.

CSO collects all incidents received from CSAs.  The incidents are reviewed for duplication and to verify that each incident is Clery reportable.  The incidents are then classified into their proper crime and geographical categories and added to the annual Clery statistics.

What if I am unsure if an incident is a crime? Or if it should be reported under Clery?

Please report it with as much detail as possible about the incident.  Do not include names of the victim or suspect.  The CSO will determine if it is a Clery reportable crime.

Are there exemptions to CSA reporting incidents?

Yes, certain individuals who have significant responsibility for student and campus activities are exempt from disclosing information:

Pastoral counselor:  A person, who is associated with a religious order or denomination, is recognized by that religious order as someone who provides confidential counseling, and is functioning within the scope of that recognition as a pastoral counselor.

Professional counselor:  A person whose official responsibility includes providing mental health counseling to members of the institutions community and who is functioning within the scope of his or her license or certification.  This definition applies even to professional counselors who are not employees of the institution but are under contract to provide counseling at the institution.

However, we strongly encourage everyone to report since it is for statistical purposes only.

What happens if I do not report criminal incidents to the Campus Safety Department?

The United States Department of Education is charged with enforcing the Jeanne Clery Act and may level civil penalties against institutions of higher education up to $35,000 per violation or may suspend them from participating in federal student financial aid programs. Complaints of violations should be filed with DOE regional offices.

Daily Crime and Fire Log

CSO maintains a daily log of crimes and incidents that occur on campus and that is accessible to the public upon request and online. This information includes the nature of the crime or fire, the date of incident, the date reported, time, general location, and disposition (if known). Log entries for the previous day are updated each weekday. Incidents are entered into the crime log within two business days of CSO receiving the report. In order to protect an ongoing investigation or the identity of a victim, the Director of Campus Safety or designee may classify information as confidential and prohibit its release. This daily log is available at the Campus Safety office or online at https://udallas.edu/offices/cso/dcfl.php

NOTE: In compliance with the Clery Act, Campus Safety does not include crimes on the crime log that occur outside of Clery geography or CSO’s patrol jurisdiction.

Alcoholic Beverages

The possession, sale, or furnishing of alcoholic beverages on the University of Dallas campus is governed by statements in the Student Handbook and Texas state law. Laws regarding the possession, sale, consumption, or furnishing of alcohol is controlled by the Texas Alcoholic Beverage Commission (TABC). The enforcement of alcohol laws on campus is the primary responsibility of the Campus Safety Department. The possession, sale, manufacture, or distribution of any controlled substance is illegal under both state and federal laws. Violators may be subject to University disciplinary action, criminal prosecution, and fine and imprisonment (or a combination). It is unlawful to sell, furnish, or provide alcoholic beverages to a person under the age of 21. The possession of alcoholic beverages by anyone less than 21 years of age is illegal. Organizations or groups violating alcohol or drug policies or laws may be subject to sanctions by the University. Clarification regarding alcohol and controlled substances can be found in the Student Handbook.

Alcohol is a significant issue for students in college and throughout our lives. Drinking affects students' lives academically, socially, and interpersonally at the University of Dallas. Students are expected to abide by the University of Dallas Alcohol Policy as well as all applicable laws. Enforcement is a community wide responsibility, which is shared by Campus Safety Officers, Office of Student Affairs and Residence Life Staff, faculty, administrative staff, student leaders, and the student body in general. To ensure that UD students arrive on campus well informed about the risks and dangers of excessive alcohol consumption, all incoming students are required to take an on-line alcohol education course called Alcohol Edu for College before they arrive on campus. The University of Dallas wishes to establish a healthy climate on campus regarding alcohol, one in which students feel free not to drink and understand the importance of drinking moderately. Underage and immoderate drinking are not tolerated.

The University of Dallas has joined other universities in the country by implementing a mandatory alcohol education program. The program empowers students to make well informed decisions about alcohol, respond to drinking behaviors of peers and achieve academic goals. This is an on-line, science based course which provides detailed information about alcohol and its effects on the body and mind. All new incoming students are required to complete this online alcohol education course prior to arrival on campus.

Illegal Drugs

The University of Dallas campus has been designated "Drug Free." The unlawful possession, sale, manufacture, or distribution of any controlled substance or paraphernalia is illegal under both state and federal laws. These laws are strictly enforced by the Campus Safety Department. Violators may be subject to University disciplinary action, criminal prosecution, and fine and imprisonment (or a combination). The University reserves the right to employ an outside agency to assist in the detection of illegal drugs, controlled substances and/or drug paraphernalia.

Drug-Free Schools and Campuses Regulations

Compliance Checklist

University of Dallas

 Biennial Review

2016-2018

Sherry Dellinger, Ed.D.

Assist. Vice President of Student Affairs

Consultants for DFSCA

2016

Sherry Dellinger, Ed.D.

Assist. Vice President of Student Affairs

Seth Oldham, M.A.

Director of Student Affairs

Part 86, Drug-Free Schools and Campuses Regulations Compliance Checklist

University of Dallas 2016

 

  • Does the institution maintain a copy of its drug prevention program?

Yes X No ____

If yes, where is it located?

A file containing each year’s activities is located in the Office of Student Affairs, Carpenter Hall.

 

  • Does the institution provide annually to each employee and each student, who is taking one or more classes for any type of academic credit except for continuing education units, written materials that adequately describe and contain the following?

 

a) Standards of conduct that prohibit unlawful possession, use, or distribution of illicit drugs and alcohol on its property or as a part of its activities;

Students: Yes X  No ____

Staff and Faculty: Yes X No ____

Students: Please see University of Dallas Student Handbook 2016-2017, “Alcohol and Illegal Drugs” – pages 26-28.  A copy of this section is of the handbook is online at https://udallas.edu/studenthandbook/university-policies/alcohol-drugs.php.   A copy of the Handbook is provided with this report.

Staff and Faculty: Please see Employee Handbook, Sections 2.1 and 2.2 – pages 16-18.   A copy of this section of the Handbook is attached to this report and is available online. https://udallas.edu/offices/hr/_documents/EmployeeHandbook_032216.pdf.

 

b) A description of the health risks associated with the use of illicit drugs and the abuse of alcohol;

Students: Yes X  No ____

Staff and Faculty: Yes X   No___ 

Students: Please see UD’s Health and Wellness webpages available online at

c) A description of applicable legal sanctions under local, state, or federal law;

Students: Yes X   No ____

Staff and Faculty: Yes X No ____

During New Student Orientation, incoming students are given a copy of the Student Conduct Alcohol Policy along with Texas State law and implications.

d) A description of applicable counseling, treatment, or rehabilitation or re-entry programs;

Students: Yes X  No___

Staff and Faculty: Yes X   No ____

Students: Please see UD’s Student Handbook 2016-2017, pages 28-29, “Medical Amnesty/Good Samaritan Policy”, and “Confidentiality of Drug and Alcohol Counseling Services”. A copy of this section of the Handbook is available online. https://udallas.edu/studenthandbook/university-policies/alcohol-drugs.php.  A copy of the Handbook is provided with this report.

Staff and Faculty: Please see Handbook for Employees, pages 16-18. A copy of this section of the Handbook is attached to this report and is available online https://udallas.edu/offices/hr/_documents/EmployeeHandbook_032216.pdf.

  • e) A clear statement of the disciplinary sanctions the institution will impose on students and employees, and a description of those sanctions;

Students: Yes X No ____

Staff and Faculty: Yes X No ____

Students: Please see UD Student Handbook 2016-2017, “Alcohol and Illegal Drugs” – pages 26-28 and “Sanctions for Misconduct” – pages 16-18.  The Handbook is available online https://udallas.edu/offices/student-affairs/_documents/Student%20Handbook%202016-2017_07052016.pdf.  A copy of the Handbook is provided with this report.

Staff and Faculty: Please see Employee Handbook, pages 16-18 and pages 33-35. A copy of the Handbook is attached to this report and is available online https://udallas.edu/offices/hr/_documents/EmployeeHandbook_032216.pdf.

Are the above materials distributed to students in one of the following ways?

 

a) Mailed to each student (separately or included in another mailing)

Yes ____ No X .

b) Through campus post offices boxes

Yes ____  No X .

c) Class schedules which are mailed to each student

Yes ____  No X .

d) During freshman orientation

Yes X     No _____

e) During new student orientation

Yes X     No _____

f) In another manner (describe):

The University of Dallas Student Handbook is available online at https://udallas.edu/offices/student-affairs/_documents/Student%20Handbook%202016-2017_07052016.pdf.   All incoming students (freshmen and transfer students) are required to verify that they have read the Code of Student Conduct via an online verification form that is attached to the AlcoholEdu for College required course.   

  • Does the means of distribution provide adequate assurance that each student receives the materials annually?

Yes X  No _____

Each first-year and transfer student verifies that he or she read the Code of Student Conduct via the online verification forma attached to the mandatory AlcoholEdu for College course. Handbooks are also referred to in the first mandatory residence hall meeting. 

  • Does the institution's distribution plan make provisions for providing these materials to students who enroll at some date after the initial distribution?

Yes X  No _____

Copies of the University of Dallas Student Handbook are available online https://udallas.edu/offices/student-affairs/_documents/Student%20Handbook%202016-2017_07052016.pdf.

 

  • Are the above materials distributed to staff and faculty in one of the following ways?

a) Mailed

Staff: Yes ____  No X

Faculty: Yes ____  No X .

b) Through campus post office boxes

Staff: Yes ___  No X

Faculty: Yes ___  No X

c) During new employee orientation

Staff: Yes X   No ____

Faculty: Yes X   No _____

d) In another manner (describe):

Faculty and Staff can access the most recent Faculty/Staff Handbook online https://udallas.edu/offices/hr/_documents/EmployeeHandbook_032216.pdf.   

  • Does the means of distribution provide adequate assurance that each staff and faculty member receives the materials annually?

Staff: Yes  X  No___

Faculty: Yes   X   No___

  • Does the institution's distribution plan make provisions for providing these materials to staff and faculty who are hired after the initial distribution?

Staff: Yes X No _____

Faculty: Yes X No _____

Unlike students, staff and faculty may enter the University at any time. A copy of the Handbook is distributed at New Employee Orientation to each new employee. New Employee Orientation is mandatory for every new faculty/staff. A copy of the information is also available online https://udallas.edu/offices/hr/_documents/EmployeeHandbook_032216.pdf.

 

  • In what ways does the institution conduct biennial reviews of its drug prevention program to determine effectiveness, implement necessary changes, and ensure that disciplinary sanctions are enforced?

 

a) Conduct student alcohol and drug use survey

Yes X No____

Freshmen and transfer students are required to complete an online alcohol education course that contains several surveys throughout the course.

 

b) Conduct opinion survey of its students, staff, and faculty

Students: Yes X  No___

Staff and Faculty: Yes ____ No X

Faculty: Yes

The AlcoholEdu Survey contains items designed to measure student opinions regarding use, risk, and consequences.  Individual alcohol and drug assessments are administered for students deemed to be in the high-risk category.  Results from the survey are used to plan prevention programming and set program goals.

 

c) Evaluate comments obtained from a suggestion box

Students: Yes ____ No X

Staff and Faculty: Yes ____ No X 

Any individual can send questions or comments to the Student Affairs Office or Human Resources through the ‘contact us’ portals on the UD website. Non-structured feedback and anecdotal information is gathered from students, staff, faculty, and the community year-round.

 

d) Conduct focus groups

Students: Yes X  No ____

Staff and Faculty: Yes ____  No X .

A focus group consisting of students was conducted to review the effectiveness of an online alcohol education program.  The groups’ input also allowed Student Affairs staff to collect information on students’ perceptions of prevention strategies that have been implemented and possible strategies they believe might be effective.    

 

e) Conduct intercept interviews

 

Students: Yes ____  No X

Staff and Faculty: Yes ____  No X .

f) Assess effectiveness of documented mandatory drug treatment referrals for students and employees

Students: Yes___  No  X

Staff and Faculty: Yes ___ No  X

Students may be required to complete mandatory drug testing periodically during their tenure at to the University.

Human Resources monitors faculty and staff who have been referred to treatment or counseling for AOD related issues.

g) Assess effectiveness of documented cases of disciplinary sanctions imposed on students and employees

Students: Yes X No _____

Staff and Faculty: Yes X No _____

The Office of Student Affairs annually evaluates the effectiveness of students who have progressed through the violation process. Evaluation is based on recidivism rates and timeliness of progression.  Individual student disciplinary cases are discussed regularly in meetings with relevant University staff.

Human Resources monitors faculty and staff who have been sanctioned for AOD related issues.

h) Other (please list):

Monitoring of alcohol and drug violation sources annually

Annual Reports including internal and external benchmarking

  • Who is responsible for conducting these biennial reviews?

The Assistant Vice President for Student Affairs and the Director of Student Affairs are responsible for gathering information and documenting the biennial review.

  • If requested, has the institution made available, to the Secretary and the public, a copy of each requested item in the drug prevention program and the results of the biennial review?

Yes X No _____

  • Where is the biennial review documentation located?

The full report with supporting documentation is housed in the University of Dallas, Office of Student Affairs, and Carpenter Hall. 

Name: Seth Oldham, M.A.

Title: Director of Student Affairs

Department: Student Affairs

Phone: 972-721-5747

E-mail: soldham@udallas.edu

  • Comments:

The University of Dallas is in significant compliance with DFSCA requirements.

 

 PERSONAL AND SEXUAL VIOLENCE

Introduction

The University is committed to maintaining an educational environment which is supportive of its primary educational mission and free from all exploitation and intimidation. The University will not tolerate any form of sexual assault, acquaintance rape, dating violence, domestic violence, stalking or any other form of non-consensual sexual activity. Additionally, the University is committed to promoting an environment which leads to awareness and prevention of such offenses.

Purpose

The procedures outlined in this policy are designed to achieve the following goals: 

  • Provide prompt and compassionate support services.
  • Provide a comprehensive framework in which the needs and decisions of all parties concerned are central in determining further administrative responses and assistance.
  • Create a campus environment that both facilitates and expedites the prompt reporting of sexual violence and stalking, dating violence and domestic violence (collectively referred to as “relationship violence”).
  • Cultivate a climate of community empowerment and education in which behaviors that contribute to sexual and relationship violence are not tolerated.
  • Ensure that immediate and appropriate steps are followed when sexual and/or relationship violence is reported.
  • Establish prompt and effective actions that are reasonably calculated to end sexual violence, eliminate a hostile environment, prevent its recurrence, and as appropriate, remedy the effects of sexual and relationship violence.
  • Protect the rights of the Reporting Party, the Accused Party, and other parties involved in or affected by the case.

Scope

This policy applies to all behavior in which the Reporting Party is a Student. In the event the Accused Party is no longer subject to University policy, the Reporting Party will be referred to local law enforcement. In the event the Accused Party is faculty, staff, or a non-University affiliated party, the reporting procedures and resources are the same as set forth in this Policy, but the University’s investigation will be referred to the Office of Human Resources and conducted pursuant to the Sexual Harassment Policy.

Definitions

For purposes of this policy, the following definitions apply:

Accused  Party 

Refers to any individual who is identified by the Reporting Party as the perpetrator of sexual or relationship violence.

Consent 

Refers to a clear, unambiguous and voluntary agreement between participants to engage in sexual activity. A verbal “no,” even if perceived to be indecisive constitutes a lack of consent. A clear, verbal “yes” is necessary evidence of consent.

  1. The person initiating sexual contact must have the other person’s verbal consent. Sexual contact without verbal consent is sexual assault.
  2. Consent may not be inferred from silence or passivity.
  3. It is the responsibility of the person initiating the sexual activity to obtain the other party’s consent throughout the duration of sexual activity. Consent to one form of sexual activity does not imply consent to other forms of sexual activity.
  4. Consent may be withdrawn at any time.
  5. Consent must be given freely, willingly and knowingly by each participant to any desired sexual contact.
  6. Consent cannot be obtained from someone who is asleep or otherwise mentally or physically incapacitated, whether due to alcohol, drugs or some other condition. Consent cannot be obtained by threat, coercion or force. Specifically, a person is not able to give valid consent in the following situations:
    1. When an individual is incapacitated because of alcohol or other drugs: An individual who is incapacitated cannot consent to sexual activity. An individual is incapacitated if he/she is physically helpless, unconscious, or unaware, due to drug or alcohol consumption (voluntarily or involuntarily) or for some other reason. Where alcohol is involved, incapacitation is a state beyond drunkenness or intoxication. Some indicators of incapacitation may include, but are not limited to, lack of control over physical movements, being unaware of circumstances or surroundings, or being unable to communicate for any reason.
    2. When an individual is sleeping or unconscious.

Consent cannot be obtained when an individual’s ability to freely, willingly and knowingly consent is taken away by another. Specifically, a person is not able to give valid consent in the following situations:

  1. When an individual is physically forced to participate.
  2. When an individual is intimidated, coerced, threatened – even a perceived threat – isolated or confined.
  3. A person violates this policy if he or she has sexual contact with someone he or she knows or should know, to be mentally incapacitated or has reached the degree of intoxication that results in incapacitation. The test of whether an individual should know about another’s incapacitation is whether a reasonable, sober person would know about the incapacitation. An accused student cannot rebut a sexual misconduct charge merely by asserting that he or she was drunk or otherwise impaired and, as a result did not know that the other person was incapacitated. Alcohol, drugs or other intoxicants do not dismiss the responsibility of an individual to obtain valid consent.
  4. Consent cannot be inferred from a current or previous dating or sexual relationship.
  5. Consent cannot be inferred from an individual’s attire or physical appearance.
  6. Consent cannot be inferred from an individual’s offer, acceptance or participation in any form of non-physical sexual activity (e.g. social media forums, date/outing).
  7. For purposes of this policy, conduct will be considered “without consent” if no clear verbal consent is given.

Dating Violence

Violence committed by a person who is or has been in a social relationship of a romantic or intimate nature with the victim. Whether a relationship exists will be determined based on the Reporting Party’s statement and considering the length and type of the relationship, and the frequency or the threat of interaction. Dating violence includes, but is not limited to sexual or physical abuse. For purposes of this Policy, “Dating Violence” is included within the collective category of “Relationship Violence.”

Domestic Violence       

Violence committed by a current or former spouse or intimate partner, current or former cohabitant, a person with whom the victim shares a child in common, a person similarly situated to a spouse under domestic or family violence law, or anyone else protected under domestic or family violence law. Domestic violence includes any behavior that may intimidate, manipulate, humiliate, isolate, frighten, terrorize, coerce, threaten, blame, hurt, injure or wound someone. For purposes of this Policy, “Domestic Violence” is included within the collective category of “Relationship Violence.”

Responsible Employee          [1]             

All professional staff of the University and residence hall staff[2], except professional counselors in the Counseling Center, medical professionals in the Student Health Center and other designated pastoral personnel are not considered “Responsible Employees”.

Reporting Contact      

Individuals or entities who have been designated to receive a report of sexual or relationship violence. While a person is encouraged to report an incident to a person of his/her choice, the University has designated the following Reporting Contacts to receive reports of sexual or relationship violence. The designated Reporting Contacts have been trained to make the Reporting Party aware of available options and alternatives, to aid the Reporting Party in making an informed decision as to a course of action, and to enable the Reporting Party to follow through in that decision. The designated Reporting Contacts are:

  1. Any official in the Campus Safety Office. The Campus Safety Office will provide immediate assistance to a situation on campus and can make contact with other local law enforcement to provide immediate assistance off campus.
  2. Any professional in the Office of Student Affairs.
  3. Any professional residence hall staff
  4. Title IX Coordinator or Title IX Deputy Coordinator

Although certain individuals or entities are designated Reporting Contacts, all employees who are aware of sex-based harassment, including sexual assault and relationship violence, are required to promptly report the information to a Reporting Contact unless otherwise designated as a confidential resource.

Reporting Party

An individual who makes a report about an incident involving sexual or relationship violence. A Reporting Party does not need to be a victim of sexual or relationship violence and may act as a third party to file a report on a student’s behalf. To avoid confusion, however, in most contexts within this Policy, “Reporting Party” refers to the person who has experienced the sexual or relationship violence.

Sexual Violence           

Physical sexual acts perpetrated against a person’s will or where a person is incapable of giving consent (e.g., due to the student’s age or use of drugs or alcohol, or because an intellectual or other disability prevents the student from having the capacity to give consent). For purposes of this policy sexual violence includes rape, sexual assault, sexual battery, sexual abuse and sexual coercion. Sexual violence is a form of sex discrimination prohibited by Title IX.

Stalking  

A course of conduct engaged in by a person that is directed at a specific person that would cause a reasonable person to fear for their safety or the safety of others, or to suffer substantial emotional distress.

  1. Stalking will be evaluated considering whether a reasonable person under similar circumstances, and with similar identity to the victim, would consider the activity “stalking.”
  2. Activity will be considered a “course of conduct”[3] if it involves two or more acts, in which the stalker follows, monitors, observes, surveys, threatens or communicates to or about a person or interferes with a person’s property either directly, or indirectly.
  3. “Substantial emotional distress” results in significant mental suffering or anguish that may, but does not necessarily require medical or other professional treatment or counseling.

Sexual Assault 

Any sexual act directed against another person, without the consent of the victim, including instances where the victim is incapable of giving consent. The definition includes:

  1. Rape - Penetration, no matter how slight, of the vagina or anus with any body part or object, or oral penetration by a sex organ of another person, without the consent of the victim.
  2. Fondling - The touching of the private body parts of another person for the purpose of sexual gratification, without the consent of the victim, including instances where the victim is incapable of giving consent because of his or her age or because of his or her temporary or permanent mental incapacity.
  3. Incest - Non-forcible sexual intercourse between persons who are related to each other within the degrees prohibited by state law.
  4. Statutory Rape - Non-forcible sexual intercourse with a person who is under the statutory age of consent.

Sexual Harassment    

Unwelcome, unsolicited and offensive conduct that is severe or pervasive and tends to injure, degrade, disgrace, or show hostility toward a person because of a person’s gender and may include persons of the same sex. Sexual assault is a severe form of sexual harassment and a single incident of sexual assault may be sufficient to create a hostile environment.

Title IX Coordinator    

The person responsible for overseeing all sex discrimination, sexual harassment, and sexual and relationship violence complaints at the University. The Title IX Coordinator is also responsible for conducting an annual report and review of all complaints to identify and address any patterns or systematic problems within the University community.

Procedure for Reporting Incidents of Sexual Violence and Relationship Violence, Assistance and Medical Care

The priority for any victim of sexual or relationship violence is personal safety. The University will help any victim of sexual or relationship violence get to a safe place and will help the victim access immediate medical treatment. Prompt medical attention to treat any medical injuries and to preserve evidence is critical if the victim chooses to pursue a complaint either immediately or at a later date. The first 96 hours after a sexual assault is a critical time for gathering the most complete medical evidence. Prompt intervention can do much to mitigate the trauma associated with sexual or relationship violence and enhance recovery. Students are encouraged to utilize appropriate services whether or not a report is filed. Students in need of resources or assistance relating to any of the matters covered by this policy are encouraged to contact one of the on campus or off campus resources referenced in this policy.

Reporting and Support          

The University encourages the reporting of all incidents of sexual or relationship violence. Any threat of retaliation or other attempts to prevent the report or investigation of an incident of sexual or relationship violence, or to prevent participation in proceedings related to sexual or relationship violence is itself prohibited and will result in disciplinary action.

It is always the victim’s choice to decide whether and when to report sexual or relationship violence. Deciding whether to report an incident is a personal and often difficult decision. Reporting sexual or relationship violence is often the beginning of a process by which a person may regain control over their lives. Reporting sexual or relationship violence may also help in preventing future incidents and establishing precedence that may assist other people. Reporting does not mean that the victim must press criminal charges or give the name of the alleged perpetrator. Reporting does offer the opportunity to receive help however.

The following reporting options are available:

Confidential Resources and Support 

The only University resource that affords complete confidentiality for a Reporting Person is speaking with a licensed counselor in the University Counseling Center, a physician in the Student Health Clinic or a member of the religious community when working in a pastoral capacity, including the Director of Campus Ministry. Speaking confidentially with these individuals may be helpful in deciding how to proceed because these professionals will provide information regarding additional reporting options and available resources. Confidential resources are not required to report any information related to a report of sexual or relationship violence, but they will inform a Reporting Person about their right to file a complaint with the Title IX Coordinator and with local law enforcement and that they are available to assist the Reporting Person if they elect to file such reports. Confidential Reporters will also explain protections against retaliation and will provide information about available campus and community resources for counseling, medical and academic supports. The University will ensure that alleged victims and alleged perpetrators and any other person reporting an incident of sexual assault are offered counseling - to the greatest extent possible – by a counselor who doesn’t provide counseling services to others involved in the incident.  Also, alleged perpetrators or victims may be allowed to drop a course in which both are enrolled without academic penalty to the extent allowed by law.

Other Non-Confidential Reporting Options and Support Resources 

 Reports to a Responsible Employee

When a Reporting Party informs a Responsible Employee about an incident of sexual or relationship violence, the Responsible Party must promptly notify the Title IX Coordinator of the report and provide all relevant details about the alleged incident shared by the Reporting Person, including the names of the alleged Accused Person (if known), the student or other member of the campus community who experienced the alleged misconduct, others who may be involved in the alleged incident and other relevant facts including the date, time and location of the incident.

Before a student provides details of an incident to a Responsible Employee, the Responsible Employee will inform the Reporting Party of the employee’s reporting obligation and the student’s option to request that the University maintain his or her confidentiality. The

Responsible Employee will also inform the student of their option to make a confidential report with certain individuals on campus or with off-campus sexual assault resource centers, advocates and health care providers. Reporting Employees will inform a Reporting Party of their right to file a Title IX complaint and to report a crime to local law enforcement.

Informal Complaint

 A Reporting Party may report an incident of sexual or relationship violence directly to the Office of Student Affairs and/or the Campus Safety Office with specific request that the complaint not be pursued in accordance with the Code of Student Conduct. Reports may be submitted anonymously or without designation of the Responsible Party.

Filing an informal complaint enables the University to help the victim manage the incident’s effects on the victim’s academic and social relationships. These resources may be helpful in deciding how to proceed because these professionals will provide information regarding additional reporting options and available resources, including the process for filing a formal report, and seeking medical care or counseling. 

Formal Complaint

A formal complaint may be filed with any of the Reporting Contacts described above. When a formal complaint is received, the University will investigate the incident based on the information provided and will determine an appropriate response, in consultation with the

Reporting Party. The investigation, conducted in consultation with the Title IX Coordinator, will be prompt, thorough and impartial. In filing a formal complaint, the Reporting Party may choose to pursue the University’s conduct process, though there is no obligation to do so. 

Criminal Report 

A criminal report may be filed with the City of Irving Police or with local law enforcement from the appropriate jurisdiction. The Campus Safety Office, the Director of Student Affairs or other campus resources can arrange a meeting place for initial contact with law enforcement. A representative of the University will be available to accompany a victim to meet with local law enforcement upon request of the victim. The University process and the criminal process are separate and independent courses of action. The filing of a criminal report will not preclude the University from proceeding with its own investigation. 

Confidentiality of Reports 

Upon receiving a report either directly or through a Responsible Employee, the Reporting Contact will review issues related to confidentiality with the Reporting Party. The University will make every effort to respect a Reporting Party’s request for confidentiality within the context of the University’s responsibility to provide a safe and nondiscriminatory environment for all students. 

If the Reporting Party requests confidentiality or requests that a complaint not be investigated or pursued through the Code of Conduct, the Reporting Contact will take all reasonable steps to investigate the complaint and respond in a manner consistent with the Reporting Party’s request so long as doing so does not prevent the University from responding effectively to sexual or relationship violence.

If a Reporting Party insists on remaining anonymous in the investigation, the Reporting Contact will inform the Reporting Party that the request for anonymity will limit the University’s ability to respond to the complaint, including taking disciplinary action. The Reporting Contact will explain that University policy protects against retaliation and that the University will not only take steps to prevent retaliation but will also take strong responsive action if retaliation occurs. On-going requests for confidentiality will be reviewed by The Director of Student Affairs in consultation with other appropriate Reporting Contacts to consider whether the University can honor the request for confidentiality while still providing a safe and nondiscriminatory environment for all students, including the Reporting Party. The Director of Student Affairs will weigh the Reporting Party’s request for confidentiality against the following factors: 

  1. Any circumstances that suggest there is an increased risk of the Accused Party committing additional acts of sexual or relationship violence.
  2. Circumstances that suggest there is an increased risk of future acts of sexual violence under similar circumstances.
  3. Whether the sexual violence was perpetrated with a weapon. The age of the student subjected to sexual violence. 
  4. Whether the University has other means to obtain relevant evidence.
  5. Any potential threats to community safety. The Accused Party’s right to receive information under applicable law. 
  6. At all times the University will seek to respect requests for confidentiality. If the Director of Student Affairs determines that it must disclose the Reporting Person’s identify to the Accused Person despite a request for confidentiality:
  7. the Director of Student Affairs will keep the Reporting Person informed about the University’s chosen course of action and will take whatever interim measures are necessary to protect the Reporting Party.
  8. The Director of Student Affairs will honor a Reporting Person’s request to inform the Accused Person that the decision to proceed was made by the University and that the Reporting Party had otherwise requested that the University not investigate or seek discipline.
  9. The Director of Student Affairs will respect a Reporting Party’s request for confidentiality in situations where the University has no credible information about prior sexual violence committed by the Accused Party and the alleged sexual violence was not perpetrated with a weapon or accompanied by threats to repeat the sexual violence against the Reporting Party or others or part of a larger pattern at a given location or by a particular group.
  10. Even if the University cannot take action in accordance with the Code of Conduct because of the Reporting Party’s request for confidentiality, the University will endeavor to take appropriate steps to limit the effects of the alleged misconduct and to aid in the prevention of its recurrence. The University will also take steps to provide support services to the Reporting Party as necessary to protect the student while keeping their identity confidential.
  11. At any time, a Reporting Party may subsequently request an investigation, even in situations where the University has previously honored a request for confidentiality.

Notice of Reporting Options

Upon receiving a report of sexual or relationship violence, the University will provide the Reporting Party with a complete written list of all reporting options. Making one type of report does not preclude a Reporting Party from making any of the other types of reports at a later time. 

Privacy Considerations

The University is committed to protecting the privacy of all individuals involved in a report of sexual or relationship violence. Information related to a report will be kept private by the University unless disclosure is required by law. Reported information and information developed as part of an investigation will only be shared with University officials with a legitimate educational interest in order to assist in the investigation and/or resolution of a complaint. Under no circumstances will the University release the name of the Reporting Person to the general public without the express consent of the Reporting Person. 

Interim Measures

Upon receiving a report of sexual or relationship violence, the University will take all necessary steps to protect the Reporting Person, ensure his or her safety during the investigation process and minimize the burden of the incident and investigation on the Reporting Party. Interim measures will include steps that may be necessary prior to the final outcome of the investigation. Interim measures will be provided promptly upon notice of alleged sexual or relationship violence and may include additional academic support, housing reassignment, No Contact Orders, changes to academic or extracurricular schedules, or changes to transportation, dining or working situations as appropriate. The University will ensure that the Reporting Party is aware of his or her Title IX rights and available campus and community resources, and will also ensure that the Reporting Party is aware of their right to file a complaint with local law enforcement. 

Medical Amnesty/Good Samaritan Policy 

The University recognizes that in an alcohol or other drug-related emergency, the potential for disciplinary action by the University may discourage students from seeking medical assistance for them or other students; therefore, the University has a Medical Amnesty protocol as part of our comprehensive approach to reducing the harmful consequences of alcohol or other drugs. The University’s main concern is the well-being, health and safety of its students.

Medical Amnesty represents the University’s commitment to increasing the likelihood that community members will call for medical assistance when faced with an alcohol or other drug related emergency. Medical Amnesty also promotes education for individuals who receive emergency medical attention related to their own use of alcohol or other drugs in order to reduce the likelihood of future occurrences.

A student who calls for emergency assistance on behalf of a person experiencing an alcohol or other drug-related emergency will not be subject to disciplinary action for related possession or use of alcohol or other drugs. The recipient of medical attention will also not be subject to disciplinary action for the related possession or use of alcohol or other drugs if she/he agrees to participate in a recommended referral to the Counseling Center and to comply with any recommendations the counselor prescribes. An individual receiving emergency medical assistance on more than one occasion due to use of alcohol or other drugs will be evaluated in order to provide the student with additional resources and may be subject to sanctions under the Code of Conduct.

Conduct in violation of the Student Code of Conduct that is not related to drugs or alcohol may still be subject to disciplinary action.

With any Title IX related incident, the University may not take disciplinary action against students who make good faith reports of sexual harassment, sexual assault, dating violence or stalking.  The amnesty provision applies to a student who is a victim of, or a witness to, an incident of sexual harassment, sexual assault, dating violence or stalking for any violation of the Student Code of Conduct occurring at or near the time of the incident, regardless of the location of the incident or the outcome of a disciplinary proceeding. The amnesty provision does not apply if the student self-reports their own commission of the violations.  The University may investigate to determine whether a report was not made in good faith and may take action on reports not made in good faith.

University Response to Incidents of Sexual or Relationship Violence

The University will respond to all reports of sexual or relationship violence in a timely, effective and consistent manner. Factors the University may consider in determining which response procedures to follow include the timing of the report and request of the Reporting Party. The University’s response include, but are not limited to, the following:

  1. All employees, including Resident Assistants who are aware of sex-based harassment, including sexual assault and relationship violence, are required to report the information to a Reporting Contact unless otherwise designated as a confidential resource.
  2. All Responsible Employees, including Reporting Contacts, will assist the Reporting Party in getting to a safe place. In doing so, the Reporting Contact will coordinate with the Campus Safety Office and others as appropriate and necessary.
  3. All Responsible Employees, including Reporting Contacts, will encourage the Reporting party to seek prompt medical attention for treatment of injuries and preservation of evidence, discuss the reasons why prompt medical treatment is important, and arrange for transportation to the hospital if the Reporting Party agrees to such medical treatment.
  4. The Title IX Coordinator will coordinate with the Director of Student Affairs and the Campus Safety Office to provide the name of the Reporting Party and the Responsible Party (if reported) in situations where the confidentiality of the Reported Party has not been requested or assured.
  5. At the request of the Reporting Party, the Campus Safety Office will contact local law enforcement in the appropriate jurisdiction. The Reporting Party has the option to file a report with local law enforcement but is under no obligation to do so. Declining to speak with local law enforcement at the time of an initial report does not preclude the Reporting Party from filing a criminal report at a later date.
  6. Upon request of the Reporting Party, the Reporting Contact will coordinate with the counselor on call for the University Counseling Center.
  7. The Reporting Contact will provide to the Reporting Party information describing the various reporting options described in this policy and available resources including victim advocacy, physical and mental health services, and legal assistance. The information will be discussed at the time of the initial report and also provided in writing to the Reporting Party.
  8. If the Reporting Party wishes to pursue a formal complaint through the University Student Code of Conduct, the Reporting Party will arrange for a Residence Coordinator in the Office of Student Affairs to contact the Reporting Party within one (1) business day of receiving the report to discuss the process, as well as other available options, including pastoral counseling, academic assistance, alternative housing, or a No Contact Order from the Director of Student Affairs.
  9. If the Reporting Party does not wish to pursue a formal complaint through the Student Code of Conduct, the Reporting Contact will provide a referral to appropriate resources as set forth in this policy. The Reporting Contact will also provide information on other available options including but not limited to pastoral counseling, academic assistance, alternative housing, or a No Contact Order from the Director of Student Affairs. Even if a Reporting Party chooses not to participate in any conduct process or pursue the report as a criminal matter, the University is under an obligation to investigate the report and may initiate the conduct process if enough information is available. 
  1. The Reporting Contact will arrange for follow-up counseling if requested by the Reporting Party.
  2. The Reporting Contact will make notifications to appropriate University officials, including the Title IX Coordinator, and, where possible, limit the information provided to such officials by taking the Reporting Party’s request for privacy into consideration. The Reporting Contact will also assist, at the request of the Reporting Party, in coordinating follow-up services, including referrals to appropriate resources listed in this Policy.

Overview of the Student Conduct Process for Sexual Misconduct   

The University process for investigating allegations of sexual and relationship violence will be prompt, impartial and equitable, and conducted in consultation with the Title IX Coordinator. Mediation is not appropriate for sexual assault cases. Pursuant to this policy, the Office of

Student Affairs, in consultation with the Title IX Coordinator and in cooperation with the Campus Safety Office, will investigate all complaints of sexual assault and relationship violence to determine:

Whether or not the alleged sexual or relationship violence occurred 

If the alleged conduct occurred, what steps are required to end the sexual violence and/or eliminate the hostile environment and prevent its recurrence which may include disciplinary sanctions or other remedies for the Reporting Person or the broader student population. 

In General - When an incident of sexual or relationship violence is reported to a Reporting Contact either directly by the Reporting Party or by another Responsible Employee, the Director of Student Affairs will designate an investigator. The Director of Campus Safety or a designee of the Director will typically oversee the investigation of reports of sexual assault and any complaint identifying a student as the Accused Person. The Title IX Coordinator or a designee of the Coordinator will typically oversee the investigation of all other reports (other than sexual violence) involving an Accused Person who is a University employee (faculty or staff). Normally, the investigation will include interviews with witnesses as appropriate, and collecting relevant documentary, electronic or other evidence.

At the conclusion of the fact-finding investigation, the results will be shared with the University authorities empowered to act on the violation of the University Policy. The specific resolution process will be determined based on the role of the Accused Person. Both the Responding Party and the Accused Party will be provided written notification of the outcome of the investigation and a thorough explanation of the subsequent procedures to be followed. 

  • Procedures Specific to Sexual Violence and Relationship Violence - In cases where the Accused Person is a student, complaints of sexual assault and relationship violence will be addressed through the Student Conduct Procedures set forth in this Student Handbook. To the extent that anything set out in the Student Handbook is inconsistent with this policy, the process set out in this policy will apply. These procedures include:
  • All University officials participating in the student discipline process will receive training specific to sexual assault and relationship violence cases, with comprehensive training conducted prior to the beginning of each fall semester and refresher training prior to a hearing.
  •  The Director of Student Affairs or a designee of the Director will advise both the Reporting Person and the Accused Person of available campus and off-campus resources. 

 

  1. The Director of Student Affairs or a designee of the Director may issue a written No Contact Order to all parties identified in a sexual or relationship violence complaint. In consultation with other appropriate University officials, including the Title IX Coordinator, the Director of Student Affairs or a designee will also consider additional interim measures that may be appropriate including but not limited to, counseling, academic assistance and alternative housing.
  2. The Director of Student Affairs or a designee of the Director will give both the Reporting Party and the Accused Party an opportunity to meet with him or her, accompanied by a representative from the University community or a family member. The Reporting Party and the Accused Party will be given advance notice of the alleged misconduct to afford both parties a reasonable opportunity to prepare a response including witness information, documents or other information that will assist the Director or a designee in reviewing the alleged misconduct.
  3. Any opportunity for a meeting will be afforded to both the Reporting Person and the Accused Person.
  4. Both the Reporting Person and the Accused Person will be afforded the same, timely access to any information that the University will consider or review as part of the student disciplinary process.
  5. The Director of Student Affairs or a designee of the Director will determine responsibility for sexual or relationship violence using a preponderance of the evidence standard (i.e., more likely than not that sexual or relationship violence did or did not occur).
  6. Both the Reporting Person and the Accused Person will receive contemporaneous written notice of the final outcome of any University disciplinary proceeding to consider sexual or relationship violence, including a description of the process for any appeal(s). Both will receive notification if changes are made and when the result become final.
  7. In addition to disciplinary sanctions, the University may take other remedial actions including delivery of additional services for the Reporting Party (in addition to those already provided as interim measures) and changes to University services and policies. Any remedies offered or provided to the Reporting Party will not be detailed in the final notice provided to the Accused Party.
  8. In instances in which an appeal is provided by the Student Code of Conduct, the opportunity to seek appeal will be available to both the Reporting Person and the Accused Person.
  9. In general, information regarding a Reporting Party’s sexual history and behavior will not be considered in the student conduct process to determine whether an Accused Person is responsible for alleged sexual or relationship violence. However, where the Accused Person and the Reporting Person have a prior intimate or sexual relationship, this information may be deemed relevant to a determination of responsibility.
  10. Information that may demonstrate a pattern of behavior regarding the commission of sexual or relationship violence by an Accused Person may be considered to determine whether the Accused Person is responsible for the current alleged sexual or relationship violence.
  11. Alcohol or drugs use by the Reporting Person at the time of the incident will not be considered a mitigating circumstance.

Time Frame for Resolution - Except in extraordinary circumstances, the University will conclude its investigation and student conduct process (except for any related appeal) within sixty (60) calendar days following receipt of a complaint. Timeframes may be extended based on the complexity of an investigation and the severity and extent of the alleged misconduct. An extension of the stated timeframe will be communicated to the Reporting and the Accused Persons with regular notice to be provide to both regarding the status of the University’s investigation.

Non-Retaliation

The University will not tolerate retaliation against any student, faculty member, or staff member who makes a report of sexual or relationship violence, participates in an investigation related to a report of sexual or relationship violence, or participates in a student conduct process related to a report of sexual or relationship violence. Examples of retaliation include, but are not limited to, intimidation, threats, stalking, coercion or discrimination because of a person’s complaint or participation in an investigation or the student discipline process. Any allegations of retaliation should be reported to the Title IX Coordinator or a designated Reporting Contact and may be subject to the same investigation, hearing and appeal process as set forth above.

Warning to Campus Community (Timely Warning)       

If a report under this Policy discloses a serious or continuing threat to the University campus community, the University may issue a timely warning to protect the health or safety of the broader campus community. Any such warning to the campus community, when determined by the University to be appropriate under the circumstances, is limited to a brief account of the incident, a description of the alleged assailant when needed to apprehend, and the name of any individual who has been arrested and charged with a crime. The name of the Reporting Party will be maintained as confidential and will not be included in the warning.

Obligation to Report Child Abuse   

Texas law requires any person having cause to believe that a child’s physical or mental health has been adversely affected by abuse or neglect to make an immediate report to appropriate authorities, including local law enforcement. To the extent that a report of sexual or relationship violence involves a victim under the age of eighteen (18), the individual receiving the report must file an immediate report with appropriate law enforcement agencies in accordance with state law.

Annual Campus Security Reporting          

All reports of sexual assault and relationship violence whether reported to a Responsible Employee or a Reporting Contact are included in the annual crime statistics of the institution. Statistics are reported in an aggregate format without any personal detail or designation.

Title IX Statement        

The University does not discriminate on the basis of sex in its programs and activities. The University of Dallas has designated a Title IX Coordinator to oversee the University’s response to Title IX reports and complaints and to address any patterns or systematic problems revealed by such reports and complaints. The Title IX Coordinator has specific knowledge of the requirements of Title IX, of the University policies and procedures related to sexual harassment and sexual and relationship violence and of all complaints raising Title IX issues at the University. Any person alleged to have been discriminated against in violation of Title IX may present a complaint to the Title IX Coordinator. The Coordinator assists in informal resolutions of complaints or guides the Reporting Party to the appropriate University official or process for resolving the complaint. Sanctions violations of Title IX offenses can range from a warning to expulsion. For more information regarding sanctions, please see page 18 of the Student Handbook. 

Questions regarding Title IX may be directed to the designated University of Dallas Title IX Coordinator, Dr. Sherry Dellinger or Title IX Deputy Coordinator, Dr. Heather Kissack.

  • Sherry Dellinger, Asst. Vice President of Student Affairs

1845 E. Northgate Drive Irving, TX 75062

  • 972 721-5382 
  • Heather Kissack, Director of Human Resources

1845 E. Northgate Drive Irving, TX 75062

  • 972 721-5094 

 Questions related to Title IX may also be directed to the 

  • Office for Civil Rights for the United States Department of Education, Region VI,

1999 Bryan Street, Suite 1510, Dallas, Texas 75201-3136, Telephone (404) 974-9450,  Facsimile (214) 661-9594.

 

Reports of possible violations of the above policy may also be made to:

  • Seth Oldham, Director of Student Affairs 972-721-5747
  • Charles Steadman, Director of Campus Safety 972-721-4041

Awareness Program   

All University of Dallas undergraduate and graduate students will take an online course about sexual and domestic violence. The course, from Campus Clarity, is titled "Think About It: Traditional Values." This online course contains basic statistics about sexual assault and domestic violence, as well as bystander awareness, situational awareness, what constitutes consent, and the role alcohol plays in sexual assault.

The Office of Student Affairs will hold various trainings and awareness events throughout the school year.

More information personal or sexual violence can be on the Office of Student Affairs webpage.

 

Warning to the Campus Community (Timely Warning)

If a report under this Policy discloses a serious or continuing threat to the University campus community, the University may issue a timely warning to protect the health or safety of the broader campus community. Any such warning to the campus community, when determined by the University to be appropriate under the circumstances, is limited to a brief account of the incident, a description of the alleged assailant when needed to apprehend, and the name of any individual who has been arrested and charged with a crime. The name of the Reporting Party will be maintained as confidential and will not be included in the warning.

Obligation to Report Child Abuse

Texas law requires any person having cause to believe that a child's physical or mental health has been adversely affected by abuse or neglect to make an immediate report to appropriate authorities, including local law enforcement. To the extent that a report of sexual or relationship violence involves a victim under the age of eighteen (18), the individual receiving the report must file an immediate report with appropriate law enforcement agencies in accordance with state law.

Annual Campus Security Reporting

All reports of sexual assault and relationship violence whether reported to a Responsible Employee or a Reporting Contact are included in the annual crime statistics of the institution. Statistics are reported in an aggregate format without any personal detail or designation.

Non-Retaliation

The University will not tolerate retaliation against any Student, faculty member, or staff member who makes a report of sexual or relationship violence, participates in an investigation related to a report of sexual or relationship violence, or participates in a student conduct process related to a report of sexual or relationship violence. Examples of retaliation include, but are not limited to, intimidation, threats, stalking, coercion or discrimination because of a person's complaint or participation in an investigation or the student discipline process. Any allegations of retaliation should be reported to the Title IX Coordinator or a designated Reporting Contact and may be subject to the same investigation, hearing and appeal process as set forth above.

Protective Measures

The University of Dallas takes the matter of rape, dating violence, acquaintance rape, domestic violence, sexual assault, stalking, and any form of harassment very seriously. UD is committed to making sure each member of the community is able to function without fear or intimidation. Any student or employee found responsible for any form of sexual misconduct may face the following disciplinary actions:

  • Temporary suspension
  • Expulsion
  • Loss of privileges
  • Permanent removal from living or work space
  • Dismissal
  • Mandatory assessment and treatment
  • Long-term intervention program
  • Removal or non-renewal of scholarships
  • Fines
  • Restraining order

 

Recovery and Getting Help

Victims who report sexual violence will receive written notification of various counseling, mental health, victims advocacy and legal assistance resources available both on-campus and in the community.

On-Campus Support Services

Office of Student Affairs: (972) 721-5323
The Office of Student Affairs can:

  • File a formal or informal complaint regarding personal or sexual violence to be handled by the University
  • Assist in making alternate housing and arrangements

Office of Campus Safety: (972) 265-5911 (emergency) or (972) 972-5305
The Office of Campus Safety can:

  • Provide immediate response to a situation on campus
  • Make contact with the Irving Police Department

Registrar's Office: (972) 721-5221
The Registrar's Office can:

  • Change class schedule
  • Assist in withdrawal or taking leave of absence

Human Resources: (972) 721-5382
The Human Resources Department can:

  • Report Title IX violations
  • Assist in changing work situation

 On-Campus Health Services

 Student Health Clinic: (972) 721-5322
The Student Health Clinic can:

  • Care and provide treatment for any injuries or health-related questions following personal or sexual violence

Counseling Center
Doug Scott, MA, MSW, LCSW: (214) 998-1742
Mary Armstrong M.A., LCDC: (972) 935-3691
The Counseling Center can:

  • Provide counseling services and guidance after a personal or sexual violence has occurred

Campus Ministry: (972) 721-5168
Counseling and spiritual guidance after a personal or sexual violence has occurred

Off-Campus Health Services

Urgent Care Centers

Valley Ranch Urgent Care Center: (469) 484-4920
Everyday 10am - 8pm
Tienna Health Las Colinas Fast-Trax: (972) 443-5300
M-Th: 7am-7pm, F: 7am-5pm, Sat: 8am-12pm
 

Emergency Rooms/Hospitals

Las Colinas Medical Center (ER): (972) 969-2000

Baylor Medical Center at Irving: (972) 579-8100

Other Resources

Advocacy Groups

Parkland Rape Crisis and Sexual Abuse Center: (214) 590-0430

Dallas Area Rape Crisis Center
Local Hotline: 972-641-RAPE (7273)
Office: (214) 345-5096

RAINN – Rape Abuse & Incest National Network
www.rainn.org/get-information/types-of-sexual-assault

Stop Violence against Women
www.stopvaw.org/Sexual_Assault

Office of Civil Rights
U.S. Department of Health and Human Services: (800) 368-1019

Alcohol, Drugs, and Sexual Violence

Alcohol/Drug-facilitated assault occurs when drugs or alcohol are used to compromise a person's ability to consent to sexual activity. Drugs and alcohol are often used to minimize the resistance and memory of a victim of sexual assault. Lack of resistance due to diminished capacity from being under the influence of drugs or alcohol does not constitute consent. It is important for victims of sexual assault in these situations not to blame themselves because they drank or did drugs. It is essential to emphasize that it is not his or her fault; the aggressor is the one who took advantage of his or her diminished capacity.

Effects on Genders

Alcohol and drugs tends to have a different effect on men and women. Sexual provocation, whether intentional or not, is no justification for sex with someone who doesn't give consent or is unable to give consent; it's sexual assault.

The effects of alcohol and drugs might cause men to:

  • Feel more social, confident and attractive
  • Misinterpret a variety of verbal and nonverbal cues as evidence that someone is interested in having sex with them
  • Misperceive a compliment, friendliness, physical contact, what a woman is wearing, a woman going to their room or somewhere secluded with them, and even drinking, as a woman's desire to have sex with them
  • Ignore what a woman is doing or saying that shows that she is not interested in sex
  • Feel justified in forcing sex on a woman who, they believe, has been "leading them on"

  

Alcohol and drugs might cause women to:

  • Ignore or miss cues that would help them evaluate their safety
  • Be seen as more willing to have sex than someone who is not drinking
  • Not notice attempts to isolate them as a way to facilitate an assault
  • Be encouraged to drink as a way to facilitate an assault
  • Unsuccessfully resist an assault, either verbally or physically
  • Be perceived as partially responsible for what happened, due to stereotypes

 

Alcohol and Sexual Assault:

 College campuses are notorious as being places with high levels of alcohol abuse and alcohol use is frequently associated with sexual assaults.

Facts: 

  • 26 percent of the men who acknowledged committing sexual assault on a date reported being intoxicated at the time of the assault
  • An additional 29 percent reported being "mildly buzzed"
  • 21 percent of the college women who were sexually assaulted on a date were intoxicated at the time of the assault
  • An additional 32 percent reported being "mildly buzzed"
  • Do not leave your drink unattended while talking, dancing, using the ladies' room or making a phone call
  • At parties, do not drink from punch bowls or other large, common, open containers.
  • If someone offers to get you a drink from the bar at the club or party, go with them to the bar to order it, watch it being poured, and carry it yourself
  • Watch out for your friends, and vice versa. Always leave the party or bar together. If a friend exhibits any signs of being under the influence of drugs, is disproportionately intoxicated for the amount of liquor she's had, or is acting out of character, get her to a safe place immediately.

Drug-Facilitated Sexual Assault

 Alcohol remains the most commonly used chemical in crimes of sexual assault, but there are also substances being used by perpetrators, such as Rohypnol, GHB, GBL, etc.

Rohypnol
Rohypnol is a small white tablet that looks a lot like aspirin. It quickly dissolves in liquid and can take effect within 30 minutes of being ingested. The effects peak within two hours and may have lingering effects for eight hours or more. Effects of rohypnol include increased blood pressure, memory impairment, drowsiness, visual disturbances, dizziness, confusion and unconsciousness.
Street Names: Roofies, Whiteys, Mind Erasers, R-2

GHB
Pure GHB is commonly sold as a clear, odorless liquid or white crystalline powder. Because it is made in home labs, the effects are often unpredictable. Once ingested, GHB takes effect in approximately 15 minutes and can last three-four hours. Effects of GHB include sedation of the body, intense drowsiness, hampered mobility, verbal incoherence, unconsciousness, nausea, aspiration on own vomit, headache, respiratory failure, seizure-like activity, coma and death.
Street Names: Grievous Bodily Harm (GBH), Liquid X, Liquid E, G, Easy Lay, Cherry Meth, Soap, Salt Water, Vita G, G-Juice, Somatomax, Bedtime Scoop, Gook, Gamma 10, Energy Drink, and Goop.

Benzodiazepines
Benzodiazepines are commonly prescribed as anti-anxiety and sleeping medications in the United States, and can be put into an alcoholic drink or soft drink in powder or liquid form. These are legal forms of Rohypnol. Like the other drugs described above, Benzodiazepines can markedly impair and even abolish functions that normally allow a person to resist, or even want to resist, sexual aggression or assault.

Ketamine
Ketamine is a dissociative general anesthetic that has stimulant, hallucinogenic, and hypnotic properties. It is a fast-acting liquid that can be slipped into drinks, and is most commonly used by veterinarians. It can be used to sedate and incapacitate individuals in order to sexually assault them. Ketamine is especially dangerous when mixed with other drugs or alcohol. Effects of Ketamine include dizziness, confusion, hallucinations, disorientation, impaired motor skills and loss of consciousness.

Ecstasy
Ecstasy is a toxic hallucinogenic and stimulant that has psychedelic effects. It is illegal to sell or to produce in the United States. Ecstasy is commonly sold as small pills or capsules, and is also available in powder and liquid forms. It can be slipped into an individual's drink in order to facilitate sexual assault.
Ecstasy causes individuals to feel extreme relaxation and positivity towards others while it increases sensitivity to touch. When under the influence of ecstasy individuals are less likely to be able to sense danger, and it may leave them unable to protect themselves from attack. Effects include increased blood pressure, pulse, and body temperature, nausea, blurred vision, loss of consciousness, hallucinations, chills and sweating.
Street Names: E, X, X-TC, M&Ms, Adam, CK, Clarity, Hug Drug, Lover's Speed.

 Protecting Minors on Campus

 Texas state law requires anyone who suspects child abuse or neglect to report those suspicions to the Texas Department of Family and Protective Services (DFPS) or to a local law enforcement agency, Any person who has reason to believe that a child’s physical or mental health or welfare has been adversely affected by abuse or neglect by another person must immediately report the suspected abuse or neglect. This obligation applies to ALL members of the University community, including faculty, administrators, staff and even students. In addition, there are special reporting obligations for certain employees defined as “professionals”. Professionals including, “teachers, nurses, doctors, day care employees and employees of a clinic or health care facility that provides reproductive services” have a specific duty to make a report not later than 48 hours after suspecting that a child has been or may be abused or neglected or a victim of indecency with a child. A “child” is a person under 18 years of age. Neither Texas law nor any University policy allows individuals to delegate the duty to report child abuse or neglect. While employees are encouraged to report incidents of abuse or suspected abuse to a supervisor or responsible University official, your first obligation is to protect the child by reporting to law enforcement. Any person who knowingly fails to report suspected child abuse or neglect commits a Class A misdemeanor which is punishable by up to 1 year in jail and/or a fine of up to $4000.

 Sex Offender Registration

 The Campus Sex Crimes Prevention Act (CSCPA) of 2000 is a federal law that provides for the tracking of convicted sex offenders enrolled at or employed by institutions of higher education. The CSCPA is an amendment to the Jacob Wetterling Crimes Against Children and Sexually Violent Offender Act.

A list of all registered sex offenders in Texas is available from the Texas Department of Public Safety at https://records.txdps.state.tx.us/SexOffender/

The University of Dallas is located in Dallas County with a zip code of 75062.

The CSCPA further amends the Family Educational Rights and Privacy Act of 1974 (FERPA) to clarify that nothing in the Act can prohibit an educational institution from disclosing information provided to the institution concerning registered sex offenders.

This statement is provided in compliance with the Campus Sex Crimes Act of 2000 and the Sex Offender Registration Program, Chapter 62, Texas Penal Code, effective date September 11, 2005.

In accordance with the Campus Sex Crimes Prevention Act of 2000, which amends the Jacob Wetterling Crimes Against Children and Sexually Violent Offender Registration Act, the Jeanne Clery Act, and the Family Education Rights and Privacy Act of 1974, the University of Dallas Campus Safety Department provides a link to the Texas Department of Public Safety Sex offender Registry. This act requires institutions of higher education to issue a statement advising the campus community where law enforcement information provided by a state concerning registered sex offenders may be obtained. It also requires sex offenders already required to register with a State to provide notice of each institution of higher education in that State at which the person is employed, carries a vocation, or is a student. In the State of Texas, convicted sex offenders must register with the local law enforcement authority in which the offender resides. This information is maintained by the Texas Department of Public Safety.

The Texas Department of Public Safety Sex Offender Registry is available via Internet, pursuant to Section 62.005, Texas Penal Code. Registry information provided under this section shall be used for the administration of criminal justice, screening of current or prospective employees, volunteers, or otherwise for the protection of the public in general and children in particular.

The Texas Department of Public Safety is responsible for maintaining this registry. Follow the link below to access the Texas Department of Public Safety website: https://records.txdps.state.tx.us/SexOffender/

  Missing Student Protocol:

 If a member of the University community has reason to believe that a student who resides in on-campus housing is missing, he or she must immediately notify CSO at 972-721-5305. CSO will generate a missing person report and initiate an investigation.

The University requests that all new students voluntarily provide emergency contact information to Residential Living and Learning at the beginning of each year. This information will remain confidential and is available only to authorized campus officials. It will not be disclosed, except to law enforcement personnel in furtherance of a missing person investigation.

The University must notify a custodial parent or guardian within 24 hours of the determination that a student is missing if the student is under the age of 18 and not emancipated. Any additional contact person designated by a student under the age of 18 will also be notified within 24 hours of the determination that the student is missing. The University will notify local law enforcement agencies within 24 hours of a determination that a student is missing unless the local law enforcement agency was the entity that made the determination a student was missing.

If a University student living in University-operated housing is suspected to be missing from campus, this information should be immediately reported to a residence hall staff member or the Campus Safety Department (CSO) by the notifying individual. CSO will generate a missing person report and initiate an investigation.

Steps in the process of determining if a student from University-operated housing is missing include the following:

  1. Residential Life personnel will immediately check the assigned room in University-operated housing to determine if the student is present;
  2. Residential Life personnel will attempt to contact the student at all applicable numbers;
  3. Residential Life personnel will contact the Campus Safety Department if none of the above three items result in contacting the student in a reasonable, timely manner;
  4. Residential Life personnel will contact the Emergency Contact designee of the student if advised to do so by CSO.
  5. All reports of missing students made to the residence hall staff and/or CSO will be investigated. If the investigation determines that the student has been missing over 24 hours, the University within the next 24 hours will:
  6. Notify the individual identified as the student's emergency contact person;
  7. Notify a parent or guardian, if the student is under 18 years of age; and
  8. Notify the appropriate law enforcement agency of the determination that a student is missing.

 “Clery Act” Crime Definitions from the National Incident-Based Reporting System Edition of the Uniform Crime Reporting Program (FBI)

The following definitions are given in the final regulations on the Violence Against Women Act, drafted by the Department of Education and published in Vol. 79, No. 202 of the Federal Register on October 20, 2015.

Arson - Any willful or malicious burning or attempt to burn, with or without intent to defraud, a dwelling house, public building, motor vehicle or aircraft, personal property of another, etc.

Aggravated Assault - An unlawful attack by one person upon another for the purpose of inflicting severe or aggravated bodily injury. This type of assault usually is accompanied by the use of a weapon or by means likely to produce death or great bodily harm. (It is not necessary that injury result from an aggravated assault when a gun, knife, or other weapon is used which could and probably would result in serious personal injury if the crime were successfully completed.)

Burglary - The unlawful entry of a structure to commit a felony or a theft. For reporting purposes this definition includes: unlawful entry with intent to commit a larceny or felony; breaking and entering with intent to commit a larceny; housebreaking; safecracking; and all attempts to commit any of the aforementioned.

Criminal Homicide - Manslaughter by Negligence - The killing of another person through gross negligence.

Criminal Homicide - Murder and Non negligent Manslaughter - The willful (non negligent) killing of one human being by another.

Dating Violence - Violence committed by a person who is or has been in a social relationship of a romantic or intimate nature with the victim.

(i) The existence of such a relationship shall be determined based on the reporting party’s statement and with consideration of the length of the relationship, the type of relationship, and the frequency of interaction between the persons involved in the relationship.

(ii) For the purpose of this definition –

(A) Dating violence includes, but is not limited to, sexual or physical abuse or the threat of such abuse.

(B) Dating violence does not include acts covered under the definition of domestic violence.

(iii) For the purposes of complying with the requirements of this section and § 668.41, any incident meeting this definition is considered a crime for the purposes of Clery Act reporting.

Domestic Violence -

(i) A felony or misdemeanor crime of violence committed –

(A) By a current or former spouse or intimate partner of the victim;

(B) By a person with whom the victim shares a child in common;

(C) By a person who is cohabitating with, or has cohabitated with, the victim as a spouse or intimate partner;

(D) By a person similarly situated to a spouse of the victim under the domestic or family violence laws of the jurisdiction in which the crime of violence occurred, or

(E) By any other person against an adult or youth victim who is protected from that person’s acts under the domestic or family violence laws of the jurisdiction in which the crime of violence occurred.

(ii) For the purposes of complying with the requirements of this section and § 668.41, any incident meeting this definition is considered a crime for the purposes of Clery Act reporting.

Drug Abuse Violations - The violation of laws prohibiting the production, distribution, and/or use of certain controlled substances and the equipment or devices utilized in their preparation and/or use. The unlawful cultivation, manufacture, distribution, sale, purchase, use, possession, transportation, or importation of any controlled drug or narcotic substance. Arrests for violations of State and local laws, specifically those relating to the unlawful possession, sale, use, growing, manufacturing, and making of narcotic drugs.

Fondling– The touching of the private body parts of another person for the purpose of sexual gratification, without the consent of the victim, including instances where the victim is incapable of giving consent because of his/her age or because of his/her temporary or permanent mental incapacity.

Hate Crime – A crime reported to local police agencies or to a campus security authority that manifests evidence that the victim was intentionally selected because of the perpetrator’s bias against the victim. For the purposes of this section, the categories of bias include the victim’s actual or perceived race, religion, gender, gender identity, sexual orientation, ethnicity, national origin, and disability.

Incest - Sexual intercourse between persons who are related to each other within the degrees wherein marriage is prohibited by law.

Intimidation - To unlawfully place another person in reasonable fear of bodily harm through the use of threatening words and/or other conduct, but without displaying a weapon or subjecting the victim to actual physical attack.

Liquor Law Violations - The violation of State or local laws or ordinances prohibiting the manufacture, sale, purchase, transporting, possession, or use of alcoholic beverages, not including driving under the influence and drunkenness.

Motor Vehicle Theft - The theft or attempted theft of a motor vehicle. (Classify as motor vehicle theft all cases where automobiles are taken by persons not having lawful access even though the vehicles are later abandoned – including joyriding.)

Rape - The penetration, no matter how slight, of the vagina or anus with any body part or object, or oral penetration by a sex organ of another person, without the consent of the victim.

Robbery - The taking or attempting to take anything of value from the care, custody, or control of a person or persons by force or threat of force or violence and/or by putting the victim in fear.

Sex Offenses - Any sexual act directed against another person, without the consent of the victim, including instances where the victim is incapable of giving consent.

Sexual Assault - An offense that meets the definition of rape, fondling, incest, or statutory rape as used in the FBI’s Uniform Crime Reporting program and included in Appendix A [of the regulations].

Simple Assault – An unlawful physical attack by one person upon another where neither the offender displays a weapon, nor the victim suffers obvious severe or aggravated bodily injury involving apparent broken bones, loss of teeth, possible internal injury, severe laceration, or loss of consciousness.

Stalking -Engaging in a course of conduct directed at a specific person that would cause a reasonable person to –

(A) Fear for the person’s safety or the safety of others; or

(B) Suffer substantial emotional distress.

(ii) For the purpose of this definition –

(A) Course of conduct means two or more acts, including, but not limited to, acts in which the stalker directly, indirectly, or through third parties, by any action, method, device, or means follows, monitors, observes, surveils, threatens, or communicates to or about a person, or interferes with a person’s property.

(B) Reasonable person means a reasonable person under similar circumstances and with similar identities to the victim.

(C)  Substantial emotional distress means significant mental suffering or anguish that may, but does not necessarily, require medical or other professional treatment or counseling.

(iii) For the purposes of complying with the requirements of this section and section 668.41, any incident meeting this definition is considered a crime for the purposes of Clery Act reporting.

Statutory Rape - Sexual intercourse with a person who is under the statutory age of consent.

Weapons: Carrying, Possessing, Etc. - The violation of laws or ordinances prohibiting the manufacture, sale, purchase, transportation, possession, concealment, or use of firearms, cutting instruments, explosives, incendiary devices, or other deadly weapons.

 University of Dallas Clery Geography

Campus Security Authorities are obligated to report Clery Act qualifying crimes that are reported to them which occurred on Clery reportable locations.

Campus –  (i) Any building or property owned or controlled by an institution within the same reasonably contiguous geographic area and used by the institution in direct support of, or in a manner related to, the institution's educational purposes, including residence halls; and (ii) any building or property that is within or reasonably contiguous to the area identified in paragraph (i) of this definition, that is owned by the institution but controlled by another person, is frequently used by students and supports institutional purposes (such as a food or other retail vendor).

Public Property –"public property" is defined by the Clery Act regulations as all public property including thoroughfares, streets, sidewalks, and parking facilities that is within the campus, or immediately adjacent to and accessible from the campus. Include the sidewalk across the street from your campus, but do not include public property beyond the sidewalk

 Clery Reportable Trips -Pursuant to the Clery Act, The University of Dallas is required to disclose on an annual basis certain reported crime statistics that occur during University sponsored / arranged domestic and international student trips. A written request was made to all appropriate law enforcement agencies for this information in 2017 for 2016.

 The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act

 Pursuant to 20 United States Code section 1092(f), the "Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act," and the Code of Federal Regulations (CFR) requires that each institution of higher education in the United States which participates in federal student aid programs must produce and distribute an annual report containing crime statistics and statements of security policy. Failure to provide required information or the inclusion of inaccurate information may result in significant fines.

For a full list of Clery Act Crime Definitions and information, click here. 

 Crime Statistics

Under Federal Law, the University must make available crime statistics for certain violent and non-violent crimes that occur on campus. 

 Main Campus Clery Crime Reports 

Category

 

Venue

 2016

2015

2014

Criminal Homicide: Murder and Non-negligent Manslaughter

 

On Campus*

 0

0

0

 

In Residential Facilities

 0

0

0

 

On Public Property

 0

0

0

 

In or on a non-campus building or property

 0

0

0

Negligent Manslaughter:

 

On Campus*

 0

0

0

 

In Residential Facilities

 0

0

0

 

On Public Property

 0

0

0

 

In or on a non-campus building or property

 0

0

0

Sexual Assault Rape:

 

On Campus*

 2

1

0

 

In Residential Facilities

 2

0

0

 

On Public Property

 0

0

0

 

In or on a non-campus building or property

 0

0

0

Sexual Assault Fondling:

 

On Campus*

 0

0

1

 

In Residential Facilities

 0

0

1

 

On Public Property

 0

0

0

 

In or on a non-campus building or property

 0

1

0

Non-Forcible Sex Offenses:

 

On Campus*

 0

0

0

 

In Residential Facilities

 0

0

0

 

On Public Property

 0

0

0

 

In or on a non-campus building or property

 0

0

0

Domestic Violence:

 

On Campus*

 0

0

0

 

In Residential Facilities

 0

0

0

 

On Public Property

 0

0

0

 

In or on a non-campus building or property

 0

0

0

Dating Violence:

 

On Campus*

 0

0

0

 

In Residential Facilities

 0

0

0

 

On Public Property

 0

0

0

 

In or on a non-campus building or property

 0

0

0

 Stalking:

 

On Campus*

 2

1

3

 

In Residential Facilities

 2

1

2

 

On Public Property

 0

0

0

 

In or on a non-campus building or property

 0

0

0

 Robbery:

 

On Campus*

 0

0

0

 

In Residential Facilities

 0

0

0

 

On Public Property

 0

0

0

 

In or on a non-campus building or property

 0

0

0

 Aggravated Assault:

 

On Campus*

 1

0

0

 

In Residential Facilities

 1

0

0

 

On Public Property

 0

0

0

 

In or on a non-campus building or property

 0

0

0

 Burglary:

 

On Campus*

 3

1

2

 

In Residential Facilities

 1

0

0

 

On Public Property

 0

0

0

 

In or on a non-campus building or property

 0

0

0

 Arson:

 

On Campus*

 0

0

0

 

In Residential Facilities

 0

0

0

 

On Public Property

 0

0

0

 

In or on a non-campus building or property

 0

0

0

 Motor Vehicle Theft:

 

On Campus*

 0

3

2

 

In Residential Facilities

 0

0

0

 

On Public Property

 0

0

0

 

In or on a non-campus building or property

 0

0

0

Arrest For: Liquor Law Violations

 

On Campus*

 0

0

0

 

In Residential Facilities

 0

0

0

 

On Public Property

 0

0

0

 

In or on a non-campus building or property

 0

0

0

 Arrest For: Drug Law Violations

 

On Campus*

 0

0

0

 

In Residential Facilities

 0

0

0

 

On Public Property

 0

0

0

 

In or on a non-campus building or property

 0

0

0

 Arrest For: Weapons Violations

 

On Campus*

 0

0

0

 

In Residential Facilities

 0

0

0

 

On Public Property

 0

0

0

 

In or on a non-campus building or property

 0

0

0

Disciplinary Referrals: Liquor Law Violation

 

On Campus*

 57

57

51

 

In Residential Facilities

 48

53

46

 

On Public Property

 0

0

0

 

In or on a non-campus building or property

 0

0

0

Disciplinary Referrals: Drug Law Violations

 

On Campus*

 5

11

2

 

In Residential Facilities

 5

10

2

 

On Public Property

 0

0

0

 

In or on a non-campus building or property

 0

0

0

Disciplinary Referrals: Weapons Violations

 

On Campus*

 0

0

0

 

In Residential Facilities

 0

0

0

 

On Public Property

 0

0

0

 

In or on a non-campus building or property

 0

0

0

There were no hate crimes reported on the University of Dallas campus in 2016, 2015, or 2014.

There were no arrests for crimes committed on campus in 2016, 2015, or 2014.

Key to Notations: This category includes all on-campus incidents, including those listed in the category below it. Therefore, the two categories are not cumulative, but not duplicative.

Three years’ worth of statistics are included in this report for certain types of crimes that were reported to  have occurred on campus, in or on off-campus buildings or property owned or controlled by the school and on public property within or immediately adjacent to the campus.

Rome Campus Clery Crime Reports 

 Category

 

Venue

 

2016

2015

2014

             

Criminal Homicide: Murder and Non-negligent Manslaughter

 

On Campus*

 

0

0

0

 

In Residential Facilities

 

0

0

0

 

On Public Property

 

0

0

0

 

In or on a non-campus building or property

 

0

0

0

Negligent Manslaughter:

 

On Campus*

 

0

0

0

 

In Residential Facilities

 

0

0

0

 

On Public Property

 

0

0

0

 

In or on a non-campus building or property

 

0

0

0

Sexual Assault Rape:

 

On Campus*

 

0

0

0

 

In Residential Facilities

 

0

0

0

 

On Public Property

 

0

0

0

 

In or on a non-campus building or property

 

0

0

0

Sexual Assault Fondling:

 

On Campus*

 

0

0

0

 

In Residential Facilities

 

0

0

0

 

On Public Property

 

0

0

0

 

In or on a non-campus building or property

 

0

0

0

Non-Forcible Sex Offenses:

 

On Campus*

 

0

0

0

 

In Residential Facilities

 

0

0

0

 

On Public Property

 

0

0

0

 

In or on a non-campus building or property

 

0

0

0

 Domestic Violence:

 

On Campus*

 

0

0

0

 

In Residential Facilities

 

0

0

0

 

On Public Property

 

0

0

0

 

In or on a non-campus building or property

 

0

0

0

 Dating Violence:

 

On Campus*

 

0

0

0

 

In Residential Facilities

 

0

0

0

 

On Public Property

 

0

0

0

 

In or on a non-campus building or property

 

0

0

0

 Stalking:

 

On Campus*

 

0

0

0

 

In Residential Facilities

 

0

0

0

 

On Public Property

 

0

0

0

 

In or on a non-campus building or property

 

0

0

0

 Robbery:

 

On Campus*

 

0

0

0

 

In Residential Facilities

 

0

0

0

 

On Public Property

 

0

0

0

 

In or on a non-campus building or property

 

0

0

0

 Aggravated Assault:

 

On Campus*

 

0

0

0

 

In Residential Facilities

 

0

0

0

 

On Public Property

 

0

0

0

 

In or on a non-campus building or property

 

0

0

0

 Burglary:

 

On Campus*

 

0

0

0

 

In Residential Facilities

 

0

0

0

 

On Public Property

 

0

0

0

 

In or on a non-campus building or property

 

0

0

0

 

Arson:

 

On Campus*

 

0

0

0

 

In Residential Facilities

 

0

0

0

 

On Public Property

 

0

0

0

 

In or on a non-campus building or property

 

0

0

0

Motor Vehicle Theft:

 

On Campus*

 

0

0

0

 

In Residential Facilities

 

0

0

0

 

On Public Property

 

0

0

0

 

In or on a non-campus building or property

 

0

0

0

Arrest For: Liquor Law Violations

 

On Campus*

 

0

0

0

 

In Residential Facilities

 

0

0

0

 

On Public Property

 

0

0

0

 

In or on a non-campus building or property

 

0

0

0

Arrest For: Drug Law Violations

 

On Campus*

 

0

0

0

 

In Residential Facilities

 

0

0

0

 

On Public Property

 

0

0

0

 

In or on a non-campus building or property

 

0

0

 0

Arrest For: Weapons Violations

 

On Campus*

 

0

0

0

 

In Residential Facilities

 

0

0

0

 

On Public Property

 

0

0

0

 

In or on a non-campus building or property

 

0

0

0

Disciplinary Referrals: Liquor Law Violation

 

On Campus*

 

0

0

0

 

In Residential Facilities

 

0

0

0

 

On Public Property

 

0

0

0

 

In or on a non-campus building or property

 

0

0

0

Disciplinary Referrals: Drug Law Violations

 

On Campus*

 

0

0

0

 

In Residential Facilities

 

0

0

0

 

On Public Property

 

0

0

0

 

In or on a non-campus building or property

 

0

0

0

Disciplinary Referrals: Weapons Violations

 

On Campus*

 

0

0

0

 

In Residential Facilities

 

0

0

0

 

On Public Property

 

0

0

0

 

In or on a non-campus building or property

 

0

0

0

 There were no hate crimes reported on the University of Dallas Rome campus in 2016, 2015, or 2014.

There were no arrests for crimes committed on the University of Dallas Rome campus in 2016, 2015, or 2014.

Key to Notations: This category includes all on-campus incidents, including those listed in the category below it. Therefore, the two categories are not cumulative, but not duplicative.

Three years’ worth of statistics are included in this report for certain types of crimes that were reported to  have occurred on campus, in or on off-campus buildings or property owned or controlled by the school and on public property within or immediately adjacent to the campus.

 

 

 

2016 Main Campus Fire Report

There were no fires reported on the Main Campus in 2016.  

2016 Campus Fire Drill Report

Date of Fire Drill

Classification

Location

Residence Hall

02/13/2016

Fire Drill

Augustine Hall

Yes

02/13/2016

Fire Drill

O'Connell Hall

Yes

02/13/2016

Fire Drill

Gregory Hall

Yes

02/26/2016

Fire Drill

Jerome Hall

Yes

02/26/2016

Fire Drill

Madonna Hall

Yes

02/26/2016

Fire Drill

Theresa Hall

Yes

04/17/2016

Fire Drill

Clark Hall

Yes

09/29/2016

Fire Drill

Madonna Hall

Yes

09/29/2016

Fire Drill

Gregory Hall

Yes

09/29/2016

Fire Drill

O'Connell Hall

Yes

10/21/2016

Fire Drill

Theresa Hall

Yes

10/21/2016

Fire Drill

Jerome Hall

Yes

10/21/2016

Fire Drill

Clark Hall

Yes

10/27/2016

Fire Drill

Augustine Hall

Yes

 

2016 Campus Fire Alarm Report

Date of Fire Alarm

Classification

Location

Residence Hall

01/21/2016

Fire alarm

Theresa Hall

Yes

01/27/2016

Fire Alarm

Gregory Hall

Yes

02/14/2016

Fire Alarm

Theresa Hall

Yes

02/14/2016

Fire Alarm

Haggar University Center

No

02/27/2016

Fire Alarm

Gregory Hall

Yes

02/28/2016

Fire Alarm

Madonna Hall

Yes

03/15/2016

Fire Alarm

O’Connell

Yes

03/24/2016

Fire Alarm

Madonna Hall

Yes

03/24/2016

Fire Alarm

Gregory Hall

Yes

04/07/2016

Fire Alarm

Braniff Graduate Center

No

04/14/2016

Fire Alarm

Gregory Hall

Yes

04/20/2016

Fire Alarm

Gregory Hall

Yes

04/25/2016

Fire Alarm

O’Connell

Yes

04/29/2016

Fire Alarm

Madonna Hall

Yes

05/16/2016

Fire Alarm

Haggar University Center

No

06/14/2016

Fire Alarm

Gregory Hall

Yes

06/17/2016

Fire Alarm

Catherine Hall

No

07/25/2016

Fire Alarm

Braniff Graduate Center

No

07/27/2016

Fire Alarm

Gregory Hall

Yes

07/27/2016

Fire Alarm

O’Connell Hall

Yes

08/20/2016

Fire Alarm

Theresa Hall

Yes

08/26/2016

Fire Alarm

Gregory Hall

Yes

09/26/2016

Fire Alarm

Gregory Hall

Yes

10/05/2016

Fire Alarm

O’Connell Hall

Yes

10/14/2016

Fire Alarm

Gregory Hall

Yes

10/18/2016

Fire Alarm

Madonna Hall

Yes

10/22/2016

Fire Alarm

Jerome Hall

Yes

10/26/2016

Fire Alarm

Madonna Hall

Yes

11/11/2016

Fire Alarm

Augustine

Yes

11/19/2016

Fire Alarm

Madonna Hall

Yes

12/03/2016

Fire Alarm

Theresa Hall

Yes

12/06/2016

Fire Alarm

Jerome Hall

Yes

12/13/2016

Fire Alarm

Madonna Hall

Yes

 

Definitions

(Source: United States Department of Education)

  • Cause of fire: The factor or factors that give rise to a fire. The causal factor may be, but is not limited to, the result of an intentional or unintentional action, mechanical failure, or act of nature.
  • Fire: Any instance of open flame or other burning in a place not intended to contain the burning or in an uncontrolled manner.
  • Fire drill: A supervised practice of a mandatory evacuation of a building for a fire.
  • Fire-related injury: Any instance in which a person is injured as a result of a fire, including an injury sustained from a natural or accidental cause, while involved in fire control, attempting rescue, or escaping from the dangers of the fire. The term ''person'' may include students, employees, visitors, firefighters, or any other individuals.
  • Fire-related death: Any instance in which a person is killed as a result of a fire, including death resulting from a natural or accidental cause while involved in fire control, attempting rescue, or escaping from the dangers of a fire; or dies within one year of injuries sustained as a result of the fire.
  • Fire safety system: Any mechanism or system related to the detection of a fire, the warning resulting from a fire, or the control of a fire. This may include sprinkler systems or other fire extinguishing systems, fire detection devices, stand-alone smoke alarms, devices that alert one to the presence of a fire, such as horns, bells, or strobe lights; smoke-control and reduction mechanisms; and fire doors and walls that reduce the spread of a fire.
  • Value of property damage: The estimated value of the loss of the structure and contents, in terms of the cost of replacement in like kind and quantity. This estimate should include contents damaged by fire, and related damages caused by smoke, water, and overhaul; however, it does not include indirect loss, such as business interruption.

  On-Campus Student Housing Information On-Campus Student Housing Facilities - Fire Safety Systems

 All residence halls are located on the main campus of the University of Dallas. The Campus Safety staff monitors the fire protection equipment 24 hours a day, seven days a week.

  A summary of fire protection features provided in each on-campus residential facility is provided below:

 

Fire Alarm Monitoring Done On Site (by Control Center)

Full Sprinkler System

Smoke Detection

Fire Extinguisher Devices

Evacuation Plans and Placards

Number of evacuation /fire drills each year

Augustine Hall

X

X

X

X

X

2

Gregory Hall

X

NS

X

X

X

2

Jerome

X

X

X

X

X

2

Madonna Hall

X

X

X

X

X

2

Clark Hall

X

X

X

X

X

2

O’Connell Hall

X

NS

X

X

X

2

University Apartments

NS

NS

X

X

X

0

Theresa Hall

X

X

X

X

X

2

 

N/A = Not applicable        NS = No System X= Safety Systems in Place

  

Fire Safety Education and Training:

 Basic fire safety instruction is provided to students during hall meetings at the beginning of each fall and spring semester. Residence hall staff members receive additional intensive and comprehensive fire safety training each fall. Fire Extinguisher training is offered to faculty, staff and students when requested. 

 

Fire Safety Protocols:

  • To minimize the potential of fires, the University prohibits unauthorized open burning and the use of combustible decorations at all times within the residential facilities. Examples of open burning include, but not limited to: candles, incense, bonfires, campfires, barbecue grills, and their related accessories such as gasoline, propane, lighter fluid, charcoal, and pyrotechnics. All decorations and ornaments must consist of fire-resistant or non-combustible material. Decorations should not be posted on any fire protection equipment such as hose cabinets, smoke detectors, fire sprinkler heads or associated piping, fire alarm pull boxes, on or near exits or emergency lights, or exit signs. Decorative lights including holiday lights, as well as floodlights, extension cords, or electrically operated ornaments must be U.L. rated and approved for use.
  • Residents are not permitted to possess any of the following:
  • Portable space heaters, barbeque grills, hibachis, smokers (gas, electric, charcoal), and related accessories including lighter fluids and lighters, and other similar type products (for cooking/warming purposes); candles, incense sticks, and related accessories; hot plates, slow cookers, deep fryers, electric skillets, electric woks, griddles, toaster ovens, rice cookers, convection ovens, fireworks, firecrackers, rockets, flares, sparklers, and other devices, or non-fire retardant artificial trees.
  • Electrical appliances which are not in excellent working condition are not permitted in the residence halls. The Student Affairs staff reserves the right to inspect all electrical items at any time to determine the safety of each appliance or item.
  • Electrical cords must be free of all flaws. It is the student's responsibility to ensure that all permissible electrical items are in safe and operable condition. All electrical cords must be disconnected during school breaks and/or when University Housing is officially closed.
  • Any of these appliances found during routine inspections must be removed immediately. Any second incidents will result in administrative and/or disciplinary action. Students should be aware items not included in the above list may also be prohibited. Students should check with their Residential Coordinator before bringing an unlisted item into University Housing. The electrical systems in University residential facilities have definite limitations. Overloading these systems can present fire and safety hazards. Heavy-duty, single-outlet surge protectors no more than six (6) feet long are permissible. However, other types of extension cords (light duty; gang outlets, etc.) are not allowed.
  • Any resident found to be exceeding the electrical capacity of their room/apartment will have restrictions placed on their use of the electrical system.
  • Firearms, knives, arrows, bows, paintball guns, air soft guns, sling shots, spear guns, or any other weapon(s) and ammunition are not allowed in University Housing or anywhere else on University property; however, small pocket knives and table knives are allowed Possession of such items is considered to be a serious infraction. Students who fail to uphold this standard are subject to administrative and/or disciplinary action which will include removal from University Housing. The possession and/or detonation of any explosive device, including all forms of fireworks, are strictly prohibited. Possession/use of such items is considered to be a serious infraction of the University Student Code of Conduct and state law. Students who fail to uphold this code are subject to disciplinary action which may include removal from University Housing as well as a referral to Campus Safety Department for possible criminal prosecution.
  • The lighting and burning of candles, incense, potpourri, cigarettes or anything requiring an open flame is prohibited in any residential facility. Violations may result in administrative and/or disciplinary action.
  • Residents are expected to comply with these guidelines. Those who fail to do so will be subject to action by Student Affairs. This may include but is not limited to confiscation of unauthorized property, official administrative and/or disciplinary action to Campus Safety Department.
  • Any individual who fails to evacuate a building after a fire alarm has sounded may be subject to appropriate administrative and/or disciplinary action.
  • Any individual who misuses or tampers with fire protection equipment (smoke detectors, pull stations, fire alarms, fire extinguishers or automatic door closers) may be subject to University administrative and/or disciplinary action in addition to being assessed a monetary charge for the cost of repair or replacement of misused or damaged equipment, cleaning of the facility and damage to other property. In addition, tampering with fire protection equipment is a felony offense under State law and may be prosecuted as such.
  • Any fires that were quickly extinguished or any evidence of recent fires must be reported immediately to a Resident Coordinator staff member or the Campus Safety Department 972-721-5305 who will document the incident as required and perform a follow-up investigation. Additional campus fire safety information can be found at the following address: https://udallas.edu/offices/cso/fire-safety.php

Fire Drill and Evacuation Procedures:

Emergency evacuation drills are conducted each fall and spring semester. Residential Living and Learning staff members use the drills to both educate and remind the residents of the proper evacuation procedure and to survey the facility for any non-functional devices.

Fire Safety Inspection Program:

  • University of Dallas conducts several levels of fire and life safety inspections in all of the residence hall and apartment facilities.
  • Periodic Inspections - Representatives from the Irving Fire Marshall’s office and CSO inspect each building to identify potential deficiencies with emergency lighting, exit signs, corridor obstructions, electrical issues, etc. Depending on the deficiency identified and the Facilities Department will respond and correct the concern in a timely manner.
  • Pre-Occupancy Inspections - Prior to occupancy of residence halls each fall, spring and summer semester, an in-depth inspection is conducted. These inspections include all common areas, mechanical, electrical, and custodial areas within each building as well as exit paths outside of the facilities.
  • Post-Occupancy Inspections - After each spring semester unoccupied rooms are inspected by the Student Affairs staff and the Facilities Department to ensure any fire and life safety deficiencies are noted and corrected in a timely manner.
  • Random Room Inspections - A representative from the Office of Student Affairs performs random inspections of occupied rooms to evaluate the level of compliance to recognized Fire Code and Residential Guide to Community Living. The intent of these inspections is to increase the level of safety and safety awareness for all occupants of the residence halls. Advance notification of all inspections will be provided to hall staff. These inspections include the review of the following items:
  • Electrical: Use of extension cords, cover plate missing/damaged, electrical wiring frayed/damaged/crimped, multi adapter without breaker in use, prohibited/ unapproved appliances
  • Fire Alarm Equipment: smoke detector obstructed (min. 24" clearance), smoke detector damaged
  • Fire Sprinkler Equipment: storage within 18" of sprinkler head or other obstruction
  • Lofts: being less than 30" from the ceiling, being of poor construction and/or being placed in an unsafe/unapproved location
  • Ignition Sources/Combustible Products: candles/incense being present in the room, flammable liquids in the room, combustible materials near electrical source, and excessive fire load in the room
  • Emergency Planning: absence of the evacuation plan on the back of the room door, window/door obstructed
  • Miscellaneous: poor housekeeping, floor/wall/ceiling penetrations, and the door closure missing/damaged

 Public Access Defibrillator Program:

University of Dallas has installed approximately 10 automated external defibrillators (AEDs) throughout campus buildings. CSO inspects and maintains each unit. Defibrillators will provide a lifesaving electrical shock to victims in cardiac arrest, and can be operated without any training or previous experience. However, AED and CPR training opportunities are available through the CSO by attending a scheduled class or upon request. CSO vehicles also carry the devices during patrol in order to provide a timely response. 

 

[1] OCR defines a “responsible employee to include “any employee who has the authority to take action to redress sexual violence; who has been given the duty of reporting incidents of sexual violence or any other misconduct by students to the Title IX Coordinator or other appropriate school designee; or whom a student could reasonably believe has this authority or duty.”  

[2] Whether RAs should be considered “responsible employees” depends on whether they have “general authority to take action to redress misconduct or the duty to report misconduct to appropriate school officials, as well as whether students could reasonably believe that RAs have this authority or duty.”

[3] Consider specifically whether RAs have a duty to report other violations (drugs, alcohol) – if so, they should be considered responsible employees through third parties and by any means. A “course of conduct” can involve any method, device or means including physical stalking or cyber stalking.

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