Authorization

Authorization

Some work requests require prior authorization before we can complete them.

Student Groups and Campus Organizations

Students, student groups, campus clubs, & organizations will need authorization from the staff official or university office that is sponsoring (financially & physically responsible for liability) the event before a work request will be completed.

Facilities staff will challenge any requests received that appear to not have prior authorization. Use of Facilities department equipment and services is reserved for university approved events; late or last minute requests might not be completed unless authorization (and a work request) has been confirmed beforehand.

Keys

Requests for keys to be cut, & lock changes should be approved by the department manager before any work is done. Questions should be directed to Locksmith Chris Cleaver at (972)721-5088.
Re-key & lock requests for residential student housing should first be approved by the Office of Student Affairs. After approval, a Facilities work request is required. The following procedures for keys requests are:

  1. Submit a Net Facilities work request.
  2. Sharing or transferring of keys is prohibited.
  3. All key issuance is to be done by the Facilities Locksmith
  4. Keys are cut by the Facilities Locksmith.
  5. Keys are to be returned to the Facilities Locksmith when no longer in use by the original assignee. Keys are the property of the University of Dallas.
  6. Do not attach labels, tags, or key chains that identify the UD campus, individual buildings or individual rooms.
  7. The Locksmith will prepare a Key Issue Form that must be signed and returned to the Locksmith.

Electrical Power Requests

Requests and questions regarding electrical generators to power outdoor audio, lighting, or novelty items should be directed to Roger Howard at (972)721-5293. 

Borrowing Facilities Department Tools

It is a misconception that the Facilities department maintains a community tool box. Tools are issued to individual craftspersons and each craftsperson needs their issued tools to perform their jobs. Though not encouraged, Facilities Crafts Managers may grant the use of Facilities department tools or equipment for a short period of time. If the borrowed tools or equipment are not returned, or if they are returned damaged, the responsible department or individual will be charged for the replacement of the tools or equipment.

Long Term Storage

Facilities has one campus long term storage location: International South (located south of the College of Business Administration building).  If your department has items that require long term storage , we ask that you please submit a work request, & a long term Storage Request Form.  Remember that Facilities does not have room to store your electronic e-waste items between e-waste recycling days.

Using Facilities Department Vehicles

You must have approval from the Executive Vice President, or the Associate Vice President of Administration and be placed on the University's insured drivers list in order to borrow /operate a Facilities department vehicle. 

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