Satisfactory Academic Progress (SAP)
For Satisfactory Academic Progress as it relates to scholarship eligibility, please
As required by the Higher Education Act of 1965, the University of Dallas has established
minimum standards for eligibility for students who receive financial aid. The Satisfactory
Academic Progress policy is a set of standards that a student must achieve in order
for them to receive federal financial aid. Evaluation of a student's academic standing
and progress for financial aid eligibility will be made at the end of each semester.
To maintain eligibility for any financial aid administered by the University, including
federal, state, and institutional funds, Satisfactory Academic Progress must be made.
Financial Aid Probation is not the same as Academic Probation.
1. Qualitative and Quantitative measurements (Cumulative GPA, pace and maximum credit
hours earned) are reviewed at the end of each term (fall, spring, and summer).
2. A student must meet and be able to complete his/her degree within the Maximum Time-Frame
or 150% of the minimum required credits to complete the student’s course of study.
For example, if a student is enrolled in a program requiring 120 credits to earn the
degree, the student may lose eligibility once more than 180 credits have been attempted.
3. With the exception of Summer enrollments, as a full-time student, 12 credits hours
must be earned each semester (Fall and Spring only) and a cumulative GPA of 2.00 or
higher on a 4.00 GPA scale must be earned in order to maintain SAP. As a part-time
student, 6 credits must be earned each semester with a cumulative GPA of 2.00 or higher
of a 4.00 GPA scale. A less than half time student must earn 3 credits per semester
and maintain a cumulative GPA of 2.00 or higher on a 4.00 GPA scale. For those students
enrolled in the Summer term, a student must satisfactorily complete, 2.00 or higher
GPA on a 4.00 GPA scale, 50% of all credit hours attempted for the Summer term only
while also maintaining a Quantitative (Pace or Completion rate) measurement of 67%
of all credit hours attempted.
4. The University will also review a student's Quantitative pace towards graduation.
Pace, or completion rate, is a measurement of the number of hours a student has earned
divided by the number of hours attempted. This is a cumulative calculation that is
completed at the end of each semester and includes both institutional and transfer
hours. Undergraduate students must have a pace (completion rate) of at least 67% (.67).
5. Transfer credits count as earned credits but do not affect the GPA. However, transfer
credits do count towards the limit of credits attempted (as described in #2) and the
pace calculation. All transfer credit accepted by the University of Dallas will be
calculated as both attempted and completed.
6. Withdrawal from a course can affect a student's financial aid since it is counted
as an attempted course that is not earned. This will affect a student's pace calculation.
An Incomplete or a Temporary grade does not count as earned credit and will affect
eligibility until credit is earned. SAP cannot be assessed until all incomplete grades
have been posted. If a student has a grade of incomplete, the student will not be
reviewed for SAP and will not be eligible for financial aid until SAP can be reviewed.
Please contact the Office of Financial Aid once a grade has been posted so that SAP
can be reviewed. If a course is repeated and cancelled, eligibility may be affected
if total credits earned fall below the minimum required. A previous Financial Aid
Warning may not be removed by raising a prior semester's GPA through the Repeat and
Cancel policy, but financial aid eligibility may be reinstated or continued upon raising
the cumulative GPA to the minimum required under this policy.
7. If the student is not making SAP, the student will be notified of a Financial Aid
Warning for one semester. During the warning semester, the student must earn 12 credits
as a full-time student (6 credits as a half-time student; 1 credit as a less than
half-time student), 67% pace, and complete the semester with a minimum cumulative
GPA of 2.00. If these requirements are not met at the end of the semester the student
will lose their financial aid for the next semester (this is known as Financial Aid
Suspension). A student can regain their Financial Aid eligibility if all SAP requirements
are met at the end of a subsequent semester.
8. A student who does not meet SAP at the end of the Financial Aid Warning period
and is thus notified of a Financial Aid Suspension may submit a formal appeal for the reinstatement of financial aid for one semester. An appeal can be made in
the event of the death of a student's relative, injury or illness of the students,
or other special circumstances. The deadlines for an appeal are as follows:
If an appeal is granted a student will be put on Financial Aid Probation and will
receive financial aid for one semester. A student on Financial Aid Probation must
earn 12 credits, 67% pace, and a 2.00 cumulative GPA by the end of the probationary
semester or meet other academic standards set by the Director of Financial Aid (called
an Academic Plan) in order to have his or her financial aid reinstated. A Financial
Aid Suspension can be lifted once a student is again meeting all SAP requirements.
If you have been awarded a Texas Tuition Equalization Grant (TEG), please note these requirements for a subsequent (renewal) award in the following
academic year. A student must:
- Submit a completed FAFSA with demonstrated need, AND
have a minimum cumulative GPA of 2.50, AND
- have earned 24 hours (undergraduate) or 18 hours (graduate) between September and
August of the previous academic year, AND
- have completed 75% of the courses attempted in the academic year in which the funds
have been disbursed.
Withdrawal and Return of Title IV Funds: Federal regulations require that any student who withdraws from the University must
comply with the Higher Education Amendments of 1998. Students who withdraw from UD
must notify the Office of Financial Aid for completion of Title IV withdrawal. If
a student receiving financial aid withdraws after the semester begins, an official
withdrawal must be completed. Any student who plans to withdraw must contact the Financial
Aid Office. Once a student has notified the Office of Financial Aid of an intent to
withdraw, he or she has 48 hours to seek all required signatures to complete the withdrawal
process. The date used for the withdrawal will be the date the student initiates (starts)
the process. The official withdrawal must be completed in all offices. Federal, state
and institutional Aid (including academic scholarships) may be returned and the student
may owe a balance to the University. Prior to returning, the student must pay that
balance in full.
Once a student attends beyond the 60% point of the term, he or she has earned 100%
of all aid. The percentage is calculated by taking days attended versus total days
in the student's enrollment. A complete withdrawal prior to this date, however, will
result in aid that must be returned to its program(s). The percentage of aid that
must be returned for federal funds will also be applied to state and institutional
Updated January 15, 2022