Supervisor Information

Supervisor Forms and Links

If you need a position posted on the Blue Board, submit the following:

Student Job Posting Template (this must be uplodaded to the request below when submitting)

Request for Posting a Student Employee Position (*for internal postings only; for external postings please visit the Office of Personal Career Development at (https://udallas.edu/offices/opcd/index.php)

 

If you are requesting to hire a student employee:

The request for student EAF ( Employee Action Form) has been replaced by the student EPAF (Electronic Personnel Action Form).  

To submit a job notification, which initiates an EPAF, please login to Self Service (Banner Web). Detailed instructions on how to submit a job notification can be found in the EPAF User Guide below.

Other useful links:

General Information 

Student Employee and Supervisor Relationship

For many student employees, their student employee position will be their first job. Further, as we are largely a liberal arts school, for many of these students, their student employment will be their job skills training for the “real world.” It is important to keep this in mind as we encourage our student employees to grow as employees. It is also important to remember that these students are the future representatives of our University in the workforce.

Paperwork

Every employee on campus is required to complete new hire paperwork, including the I-9 form. If employees have not completed the I-9 form within three days of their hire date, they will be required to stop working entirely until they have completed the form. Both the student and the supervisor will be notified if this occurs.

To complete the I-9 form students will be required to present one or more original forms of identification. Please go to this link for more information about the form: https://www.uscis.gov/i-9.

Students only need to complete this paperwork once, unless their I-9 expires during their employment. If this is the case, HR will contact the student and supervisor to inform them the existing I-9 is set to expire and give a deadline to renew the I-9 or to stop working. 

Frequently Asked Questions

Why wasn't my student paid?

First, make sure you've submitted a job notification for the student. Second, make sure the student has completed all of the new hire paperwork, if applicable. Typically students don't finish the paperwork in time and a job notification will not be processed until all paperwork is complete. Third, make sure the student entered their time in UD Web Time Entry online. See the current payroll schedule for deadlines.

How do I approve my student's time sheet? 

Instructions for how to approve your student's time card can be found in the Time Sheet Supervisor Guide below. 

Can I hire a student who is working for another department?

Yes, as long as the student does not work more than the maximum allowed hours per week. This only applies to non work-study jobs (i.e. graduate assistants and department paid student employees). If the student has work study they are only allowed to work one job using the work study award. 

News

UD Announces Partnership with Bishop Lynch High School

The University of Dallas' Satish & Yasmin Gupta College of Business is proud to announce a new partnership with Bishop Lynch High School. The partnership aims to further the Gupta College of Business' mission to prepare students in a wide variety of management specialties, serving a range of industries, and will support recruiting, education and other key functions at Bishop Lynch.

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Anonymous Donor Endows Classics Scholarship

On Tuesday, Nov. 19, several members of the university community, including former students and colleagues of the late Classics Department founder Father Placid L. Csizmazia, O. Cist., gathered to celebrate the $50,000 endowment by an anonymous donor of the Father Placid L. Csizmazia, O. Cist., Memorial Scholarship in Classics, which will benefit classics majors at the University of Dallas.

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UD Embraces Liberal Learning for Life

A rebirth of lifelong learning is flourishing under the instruction and embrace of a collective "brain trust" of UD faculty, which Provost Jonathan J. Sanford, Ph.D., guides from the third floor of Cardinal Farrell Hall.

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