Supervisor Information

Supervisor Forms and Links

If you need a position posted on the Blue Board, submit the following:

Student Job Posting Template (this must be uplodaded to the request below when submitting)

Request for Posting a Student Employee Position (*for internal postings only; for external postings please visit the Office of Personal Career Development at (https://udallas.edu/offices/opcd/index.php)

If you are requesting to hire a student employee:

An EPAF (Electronic Personnel Action Form) is the official form for hiring/rehiring a student employee.

Detailed instructions on how to submit an EPAF can be found in the EPAF User Guide below.

• EPAF User Guide
  • For F-1 students needing to obtain a Social Security Number, please complete the F-1 Student Job Information Form. An EPAF cannot be submitted for a student without a Social Security Number. 

Other useful links:

• Student Employee Evaluation
• 2022-2023 Payroll Schedule 

General Information 

Student Employee and Supervisor Relationship

For many student employees, their student employee position will be their first job. Further, as we are largely a liberal arts school, for many of these students, their student employment will be their job skills training for the “real world.” It is important to keep this in mind as we encourage our student employees to grow as employees. It is also important to remember that these students are the future representatives of our University in the workforce.

Paperwork

Every employee on campus is required to complete new hire paperwork, including the I-9 form. If employees have not completed the I-9 form within three days of their hire date, they will be required to stop working entirely until they have completed the form. Both the student and the supervisor will be notified if this occurs.

To complete the I-9 form students will be required to present one or more original forms of identification. Please go to this link for more information about the form: https://www.uscis.gov/i-9.

Students only need to complete this paperwork once, unless their I-9 expires during their employment. If this is the case, HR will contact the student and supervisor to inform them the existing I-9 is set to expire and give a deadline to renew the I-9 or to stop working. 

Frequently Asked Questions