Policies and Procedures - Employers
The Office of Personal Career Development at the University of Dallas has established
guidelines to help facilitate the hiring process for all employers. If we can be of
assistance in your recruiting efforts, please contact our office at (972)721-4135.
You are invited to participate in our recruiting programs and events if you are an
employer with actual or anticipated bona fide entry-level positions and career-related
paid internships. A bona fide position is defined as a career opportunity that is
salaried (not 100% commission), and does not require the candidate to pay a fee for
training or other job-related expenses. Graduate and professional school representatives
may also schedule events to recruit University of Dallas students.
Employers that use Handshake or through UD's Office of Personal Career Development
will have access to participant's (i.e. applicant's) resumes and the personal information
contained therein for recruiting, interviewing, and hiring purposes only with the
explicit permission of the student. Resume books are not available to employers in
an effort to vigorously protect the privacy of our students. Handshake and University
of Dallas are not responsible for what employers do with the personal information
that is available or accessible on this site.
The Office of Personal Career Development at the University of Dallas requires all
employers to comply with all applicable state and federal civil rights laws prohibiting
discrimination in hiring and in the workplace, which includes discrimination on the
basis of race, color, sex (gender or gender identity), sexual orientation, age, marital
status, religion, disability, national origin, ethnic origin, or prior military service.
The University of Dallas Office of Personal Career Development provides access to
Handshake, a career services platform that connects students and employers to democratize
the job finding experience, in college and beyond. From the very beginning, our goal
has been to design privacy into our platform in a way that respects the rights of
students, the obligations of Universities, and the needs of employers. We understand
that student data privacy is a hot topic these days so we want to make clear the very
basic privacy principles that guide our policies and practices:
- Students are in complete control of what data they make public. We give students control over whether they want to make their profile public to employers
and what information they share on it. No student data uploaded to Handshake is ever
viewable by any employer until a student has chosen to make their profile public.
- Universities choose the student data they share with Handshake. We respect the rights of students regarding their own personal data, and we are proud
to work with Universities to find the best ways to maximize their career center’s
value without compromising student privacy.
- Handshake will never sell personal student data. We have never done it and we never will! Our business model is based on offering valuable
tools for our student and employer users that enhance the career discovery process.
Your email address and personal data will never be sold to any third party.
University of Dallas does not offer resume books or make student accounts (or any
student information within) public facing. Students and University of Dallas Career
Development staff, with explicit permission of the student as it relates to the specific
employer and/or opportunity, may provide resumes and other relevant information to
employers upon request (i.e. in response to a job posting).
Opportunities posted on Handshake may or may not be reviewed by the Office of Personal
Career Development before posting. Users are urged to review the opportunities on
a case by case basis and use caution and common sense before applying to any opportunity.
The Office of Personal Career Development strongly advises students to not disclose
social security numbers, credit card information or bank account numbers to unknown
employers. The Office of Personal Career Development cannot be held responsible and/or
liable for any damages, real or imagined, past, present or future, from the information
contained in or requested by the opportunities posted on Handshake. Site users are
urged to validate job postings and use caution and common sense when applying.
Fair Labor Act
Whether trainees or students are employees of an employer under the [Fair Labor Standards Act] will depend upon all of the circumstances surrounding their activities on the premises
of the employer. If all of the following criteria apply, the trainees or students
are not employees within the mean of the [FLSA]:
- The training, even though it includes actual operation of the facilities of the employer,
is similar to that which would be given in a vocational school;
- The training is for the benefit of the trainees or students;
- The trainees or students do not displace regular employees, but work under their close
- The employer that provides the training derives no immediate advantage from the activities
of the trainees or students, and on occasion his operations may actually be impeded;
- The trainees or students are not necessarily entitled to a job at the conclusion of
the training period; and
- The employer and the trainees or students understand that the trainees or students
are not entitled to wages for the time spent in training.”1
Second Round Interviews
Employers often schedule students for second round interviews the next day after their
initial interviews. This practice does not provide any flexibility to the student,
or offer any consideration for his/her previously scheduled commitments. Ideally,
second round interviews should not be scheduled within three days of your first round
interviews/notification of your second round interviews. Students have classes, exams
and other prior obligations that they cannot cancel on a moment's notice. Often, if
they are unable to attend at your requested times, they feel that they will be eliminated
from the pool of considered candidates.
We suggest that students not be immediately eliminated from the pool of second round
candidates should they be unable to meet on the first requested date. Alternative
options should be provided to students who cannot meet with you on the first scheduling
attempt. Organizations that have been flexible with scheduling are often able to attract
and attain the strongest candidates.
Consistent with the guidelines of the National Association of Colleges & Employers, we ask that students be given at least two (2) weeks to make an informed and responsible
decision. Providing students with insufficient time to decide on an offer can be detrimental
to both parties. An exploding offer on a signing bonus is also considered inappropriate.
Offer Policy to Summer Interns
If you would like to make a full-time offer to a summer intern, we request that you
allow the student two weeks to accept/decline the offer. This will ensure that the
student has the time necessary to make an informed decision.
We encourage employers to not serve alcohol as part of the recruitment process. Given
the issues college campuses are having with alcohol use among students, serving alcohol
at a reception can send the wrong message. Many college students are younger than
the state's drinking age as well. Our concern is for your liability and the safety
and welfare of our students, especially when attending an off-site event that would
require students to drive back to campus in a safe manner.
Home Office Policy
Due to liability and risk management issues, the college does not endorse interns
or job applicants into a home office or home training situation.
Employers are expected to be familiar with and to honor the Principles of Recruiting and Employment published by the National Association of College and Employers
As a Site visitor, we place a small piece of software referred to as a “session cookie”
on your computer. If you use the Services and create an account, we also use this
cookie to recognize you on return visits and expedite the login process. You can remove
this and other cookies through your browser preferences menu, though the exact method
varies depending on the type of browser you use – but note that you won’t be able
to log into our service if your cookies are disabled. If you visit from a mobile device,
we may reference your device identifier or other information about where your visit
Our email communications contain web beacons or similar technology which track when
the email has been opened or read. This functionality sends the resulting records
back to our Service, which may be associated with other information you have provided
Handshake uses industry standard technical, administrative and physical controls to
protect your data including encrypting it at rest and as it is transferred from you
to Handshake. While Handshake take reasonable precautions against possible security
breaches, no website or internet transmission is completely secure and Handshake cannot
guarantee that unauthorized access, hacking, data loss or other breach will never
occur. In the event of a breach, we will take reasonable steps to investigate the
situation and, where appropriate, notify affected individuals in accordance with any
applicable laws and reulations.
Handshake are not affiliated with University of Dallas and therefore, University of
Dallas cannot guarantee, nor does it otherwise accept responsibility for, any portion
of this Statement that depends on Handshake's representations and its compliance with
General Policies - Students and Alumni
Student or Alumni Data: Handshake receives personal data about you when you create a Student or Alumni Account,
update your profile, respond to questions or surveys on our website or otherwise use
our Site, from our Partner Universities, and from other third party data sources.
From You, Your Account and Your Profile: You can choose to share additional information with us, such as an updated email
address, phone number, work experience, resume and transcript, and answers to questions
our Terms of Service. You can also share this information by updating your profile, uploading documents
that include personal information, or answering questions or surveys (such as the
First Destination Survey) we email you or present to you on the Services. We will
not use your phone number to send any commercial or marketing messages to you.
The Office of Personal Career Development may access some of the job seeker's personal
information in order to send email using communication tools on the site, to publish
resumes in the school's resume books, and to send resumes to registered employers
on behalf of the students/alumni. Please see "Jobseeker Tips" about privacy on the Internet in general and is provided the World Privacy Foundation.