(Contact the Office of Student Affairs for the 2020-2021 Housing Contract)
This Housing Contract (“Contract”) is made and entered into by the University of Dallas (“UD”) and the individual student named below (“Student”), or the individual guarantor named below (“Guarantor”) on behalf of Student if Student is under the age of 18. This Contract is effective upon UD’s acceptance of Student’s completed Contract. This Contract grants Student a license to occupy and use the residential space assigned to Student for a limited purpose (“UD Housing”), and is not a lease of UD property. This Contract is made and entered on the condition that Student is enrolled as a full-time UD student and the Student is not a registered sex offender as defined in state and/or federal law.
I. OBLIGATIONS OF THE STUDENT AND GUARANTOR - Student (and Guarantor) agrees:
II. CONTRACT TERM
1. Failure to properly check-in prior to publicized move-in deadlines could result in reassignment of the assigned room.
2. Student must properly check out of their assigned UD Housing/apartment no later than publicized closing dates for the fall, spring and summer terms, unless specifically approved in advance by the Office of Student Affairs.
3. If Student voluntarily withdraws from UD prior to the end of the semester, Student must notify the Office of Student Affairs and vacate their assigned room and residence hall/apartment within 48 hours of providing written notice of withdrawal to the Registrar. If student is involuntarily separated from campus housing, the student will be directly notified of the time allotted to move out.
III. HOUSING DEPOSIT
1. Continuing UD students who will not continue to live in UD housing may request refund of the Housing Deposit by submitting a written request to the Office of Student Affairs in accordance with the dates and procedures established by the Office of Student Affairs, published on the UD website and outlined below. Failure to provide notice of housing cancellation in accordance with established deadlines will result in forfeiture of the Housing Deposit, in addition to any applicable contract breakage fees.
a. July 1st is the notification deadline for the fall semester to prevent forfeiture of the housing deposit.
b. December 1st is the notification deadline for the spring semester to prevent forfeiture of the housing deposit.
2. Students who withdraw, transfer or do not return for any reason will forfeit their housing deposit. "No shows" will be considered as a cancellation and will also forfeit the housing deposit. This includes previously confirmed new students who withdraw after July 1st.
3. The deposit may be reinstated for students who return to a campus residence from an official Leave of Absence or who are readmitted to UD within 2 years.
4. This deposit may also be used to pay down any remaining balance still owed to the university by any student leaving the University for any reason.
IV. HOUSING FEES AND CHARGES
V. CONTRACT TERMINATION, HOUSING FEE REFUND AND CONTRACT BREAKAGE FEE
1. Early termination of this Contract by continuing students will result in a Contract Breakage Fee, as set forth below. The Contract Breakage Fee constitutes liquidated damages that will compensate UD for costs incurred and/or losses suffered as a result of early termination, which costs are difficult to quantify. Housing Deposits will not be refunded in the case of early termination of this Contract, except as specifically stated in this Contract.
a. Termination of this Contract before August 1st will result in a $100 Contract Breakage Fee.
b. Termination of this Contract after August 1st and before the official annual move-in date will result in a $300 Contract Breakage Fee.
c. Termination of this Contract for any reason and at any time after move-in and during the academic year while stil enrolled will result in a $500.00 Contract Breakage Fee in addition to the Housing Fee refund schedule outlined below.
C. Refunds for Student termination BEFORE move-in:
1. Any Student who qualifies for an automatic exemption to the residency requirement may submit a written request to the Office of Student Affairs to terminate this Contract prior to the official move-in date and request full refund of all Housing Fees.
2. Students who remain under the UD residency requirement may request termination of this Contract based on significant changes in personal circumstances (financial, illness, etc.) which could not have been foreseen at the time this Contract and that now prevents fulfillment of this Contract. Student must submit a written request to the Office of Student Affairs and document the catastrophic change in circumstances. Requests will be reviewed and acted on by the Director of Student Affairs. If a request to terminate is denied, Student remains bound to the full terms of this Contract, even if Student vacates. The decision of the Director of Student Affairs will be final. If Student’s request for termination based on catastrophic change in circumstances is approved, housing fees will be removed from their Business Office account. Housing Deposit refunds are based upon the date of the exemption request.
3. A Contract Breakage Fee may be assessed following guidelines in section above.
D. Refunds for Student termination AFTER move-in:
1. Written requests for refund of Housing Fees from qualifying students (including mid-semester withdrawals) will follow the refund schedule outlined below. Each week is calculated from the last day of the academic add/drop period. A week is seven calendar days long beginning immediately after the closing of the add/drop period. Refer to the General Bulletin for the official ending date of the add/drop period for the semester of withdrawal.
Notification Date |
Refund % |
After Student move in and through last day to add/drop classes |
80% |
Anytime during the 1st full week following the last day to the add/drop classes |
60% |
Anytime during the 2nd full week following the last day to the add/drop classes |
40% |
Anytime during the 3rd full week following the last day to the add/drop classes |
20% |
Anytime during the 4th full week following the last day to the add/drop classes |
0% |
2. Student may terminate this Contract in writing and only pay housing fees based upon university refund schedule below plus any applicable Contract Breakage Fee, if Student:
a. Graduates at the end of the fall semester.
b. Provides proof of marriage at any time during the Contract and resides with a spouse.
c. Participates in UD academic programming requiring residence off campus (such as study in Rome or other study abroad experience).
d. Withdraws from UD by filing formal notice with the University Registrar.
e. Qualifies for and claims mid-year automatic exemption to the residency requirement for the following spring semester.
3. Termination by UD:
a. UD reserves the right to terminate this Contract at any time. If student is involuntarily separated from campus housing, the student will be directly notified of the time allotted to move out.
b. If Student voluntarily withdraws from UD, or is removed from UD housing for disciplinary reasons as determined by the Director of Student Affairs, this Contract will be terminated and Student must pay housing fees based on below university refund schedule.
c. If Student is involuntarily withdrawn from UD, this Contract will be terminated and Student must pay housing fees based on below university refund schedule.
Notification Date |
Refund % |
Before official publicized semester move in date. |
100% |
After Student move in and through last day to add/drop classes |
80% |
Anytime during the 1st full week following the last day to the add/drop classes |
60% |
Anytime during the 2nd full week following the last day to the add/drop classes |
40% |
Anytime during the 3rd full week following the last day to the add/drop classes |
20% |
Anytime during the 4th full week following the last day to the add/drop classes |
0% |
VI. ROOM/APARTMENT ASSIGNMENTS
VII. CARE OF ROOM, EQUIPMENT AND PROPERTY
VIII. ROOM ENTRY
UD reserves the right for any authorized UD official to enter any assigned UD Housing, at any time, for the purposes of: inspecting UD property; conducting routine maintenance and repair, including pest control; conducting safety checks, including ensuring evacuation during assigned safety drills; responding to emergencies; inspecting assigned rooms prior to the close of this Contract term and during semester breaks; and for any other purpose including to investigate suspected violations of the Student Code of Conduct or other UD policy.
IX. RULES AND REGULATIONS
The University's failure to perform any term or condition of this contract as a result of force majeure conditions beyond its control such as, but not limited to fires, flood, government restrictions, acts of nature, epidemics, damage or destruction shall not be deemed a breach of this contract. Furthermore, with the exception of those claims arising out of UD’s gross negligence or willful misconduct, UD shall not be liable to Student of Guarantor, or those claiming through or under Student for injury, death or property damage caused by acts of nature, fire, water, smoke, utility or equipment malfunction, or caused by the negligent conduct or acts of any other person occurring in, on or about the residence halls or apartments, and Student shall indemnify and hold UD harmless from any such claim or damage.
X. DINING SERVICES
XI. WAIVER AND INDEMNITY
With the exception of those claims arising out of UD’s gross negligence or willful misconduct, UD shall not be liable to Student of Guarantor, or those claiming through or under Student for injury, death or property damage caused by acts of nature, fire, water, smoke, communicable disease, utility or equipment malfunction, or caused by the negligent conduct or acts of any other person occurring in, on or about the residence halls or apartments, and Student shall indemnify and hold UD harmless from any such claim or damage.
XII. MISCELLANEOUS
By written acknowledgment below, Student (or Guarantor) certifies that s/he read this Contract in full and understands and agrees to its terms and conditions, agrees to pay all charges arising under this Contract when due and in accordance with the policies of the University of Dallas, together with all fees and other reasonable costs for collection of any amount not paid when due, and acknowledges that UD will not grant the license described herein unless personal guarantee of payment of all charges and obligations under this Contract is made by Student (or Guarantor, if applicable).