Student Affairs Records & Confidentiality
The Judicial Coordinator is responsible for maintaining all student conduct records.
A folder is created for each student involved in an incident; the file contains:
- Copy of the University of Dallas Police or Incident Report
- Copy of email message and\or letter notifying student of possible policy violation
- Copy of letter or report outlining outcome of conduct hearing\conversation
Once the incident has been adjudicated, the results are entered into the Student Affairs
Routine disciplinary records are expunged one year after graduation or three years
after a student has withdrawn from the University. A permanent hold may be place on
the conduct records of any student when such records are deemed to be of a serious
nature. These records will not be purged and will be kept as a permanent record.
Student disciplinary records are confidential. University personnel engaged in authorized
university functions requiring that they examine these documents will be granted access
to them. Otherwise, student records will only be released by a signed consent\release
form from the student or a court order.