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New Student Forms

Fall 2020 New Student Forms

After confirming** enrollment with the Admissions Office, all incoming freshmen and transfer undergraduate students must complete the following forms for the Office of Student Affairs and the Student Health Services Center. Some forms pertain to the basic necessities of life, while other forms assist with a smoother transition to college life. This requested information is non-academic. All academic questions should be directed to the Dean of Constantin College.

(**You are defined as a 'confirmed' student when you have submitted the required $400 enrollment deposit and 'Enrollment Decision Form' online through your Application Status Page on the UD portal. Please do not complete any of the forms below unless you fall into this category.)

Please keep in mind that completion of these forms is time-sensitive and will affect your residential and academic status. You may want to review them with a parent. 

Health Form (Critical!)

The 4 page HEALTH FORM is required of ALL new incoming undergraduates, including seminarians.  The submission deadline is July 1st.  

Late applicants: Be advised that you will be unable to move on campus, participate in orientation nor receive a class schedule unless health form submission is approved for clearance by the Student Health Services Center BEFORE August 10th.

Due to signature requirements, the Health Form is in PDF format which may be downloaded to print from the link above.  DO NOT DELAY.  This 4 page form typically takes the most time to complete as it requires a visit to the doctor's office; you will need to take ALL 4 PAGES to your appointment. Please note the State of Texas requirement of a meningitis vaccine for ALL NEW INCOMING STUDENTS under the age of 22 as well as other state required vaccines listed on the Immunization Record page of this form. Other sections require medical history information, etc.

Schedule your doctor's appointment soon so that you may return the form in a timely manner. Upon confirmation of enrollment to UD, a medical hold is placed on the account of ALL new incoming students. Failure to clear the MEDICAL HOLD before August 10th will prevent you from moving on campus, receiving your class schedule and participating in orientation. 

COVID Update for Physical Exams: If you are physically unable to go to a doctor's office, be advised that any physical obtained in the past year will be accepted. UD  prefers the information to be on our forms (the provider can use information from any time to complete the form) but UD is willing to take any form this year due to COVID. The immunization page also needs to be signed by the provider even when a separate immunization record is included.  No exceptions are granted for immunizations required by the state of Texas and as indicated on the form.  Should you have any additional COVID related questions or concerns about the forms, feel free to directly contact the Student Health Services Center via any of the methods outlined below.

It is strongly recommended that you keep a completed copy for your personal records in the possible event that your mailing is not received.  Upon completion of the entire form, please mail to:

University of Dallas
Student Health Services Center
1845 E. Northgate Drive
Irving, TX 75062

The completed form may also be securely faxed to 972-721-5124.  If you fax the form, be prepared for a request for the original if the fax is not legible.  Another option is to scan the pages and email to udhealthclinic@udallas.edu as attachments.  The SHSC phone number is 972-721-5322.

If you have already submitted the above health form, you will still need to submit this form as well in order to expedite COVID testing before you can move on campus.

Medical Insurance Waiver Information

All new and continuing full-time undergraduates (except domestic seminarians) are automatically enrolled in and charged for the student insurance program. However, the health insurance cost may be waived upon proper submission of an online waiver directly with the insurance company broker.  September 14, 2020 is the deadline date for online waiver submissions for new fall 2020 students.   This is a process that must be completed each academic year and normally occurs during the summer in preparation for the upcoming academic year.

Click HERE for the UD page on the Academic Health Plans web site.  In the blue menu bar at the top is a link to 'Benefits' where coverage details are available. 

Click HERE for the UD page with details towards the bottom on how to log in to the insurance waiver system, once available around May 1st and after your new UD email address has been issued to you.  If you cannot log in, contact the Office of Student Affairs.

The direct link to the actual online waiver form will be provided on the above web page once available.  Have your student ID number and insurance card in front of you before you begin the online waiver.  It is recommended that you also upload a copy of both the front and back of your insurance card while you are inside the waiver form.

Absence of a verified waiver form by the deadline date implies your acceptance of the program and the related charge.

Campus Residency Status Verification

Due to the MANDATORY RESIDENCY REQUIREMENT all new students (except seminarians) MUST complete EITHER a Housing Application/Contract -OR- a Commuter Form if you qualify to do so.

You will later be notified with the necessary details to log into our new housing/roommate matching program, eRezLife.  This is where you will submit your annual housing contract or a commuter form if living locally with parents or over the age of 21. 

Upon confirmation, all new students (except seminarians) are automatically billed standard room and board charges. These charges will be reversed upon receipt of a valid Commuter Form.

Room assignments will not be final until:

  • Receipt of the $200 housing deposit (details below) * by July 1st.
  • Completion of Housing Application/Contract by either March 31st, May 15th or June 30th in order to participate in room selection.
  • Receipt by the Student Health Services Center by July 1st of the completed Health Form  (see section above).

* The $200 Housing Deposit is NOT included in your $400 Enrollment Deposit but it may be easily submitted by logging into your Admitted Student Status Page (information previously emailed to you by the Admissions Office) or via Cashnet to pay online.  Checks sent via 'snail mail' must be payable to UD, include your student ID number, be marked 'housing deposit' and must be mailed to the attention of the BUSINESS OFFICE - NOT the Office of Student Affairs.  This deposit is NOT refundable after July 1st.

Click HERE for Dining Services information for the 2020-2021 academic year.  Students with special dietary needs may contact Dining Services directly from the same web page.

Please note that email is our primary means of communication with students so it is YOUR responsibility to check your messages periodically.  All official emails will be sent via your new UD email address once issued to you by Admissions.

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Helpful Information

An amended copy of the 2020-2021 Student Affairs Calendar (COVID edition) is available HERE with updated critical deadlines, hall opening/closing dates and food service dates for campus residents.

Additional resource information may be found on this web page about "Life on Campus".

After confirmation of enrollment at the University of Dallas, students with disabilities intending to live on campus must contact the Office of Student Affairs as early as possible if special accommodations are necessary.