UD Experience Awards
Through UD Experience (UDE) awards, the University of Dallas encourages its undergraduate students to engage in
experiential learning and academically driven growth opportunities so they will be
able to present themselves professionally in pursuit of their vocational goals. For
example, these may include presenting research at scholarly and/or professional conferences
and/or selection to participate in prestigious competitions, festivals, selective
auditions, or exhibitions related to their fields of study. Such events allow students
to share insights with other students and professionals within their fields of study
and may provide additional networking opportunities that aid students in pursuing
a specific vocational goal. Student participation in these events also serves to
enhance the visibility of the University of Dallas and reinforces its mission.
The UDE award will support either partially or fully the cost of participating in
the professional event. Other sources of funding may be used in conjunction with the
requested UDE funds. All awards are determined on an individual basis and are subject
to availability of funds
What types of expenses are covered?
UDE awards can be used for registration, lodging, meal, and transportation expenses
up to $500 for in-state and $1000 for out-of-state events. All awards will not meet the $500/$1000 maxima and may be for varying and lesser amounts.
Individual students may receive UDE funds once per academic year (June 1 to May 31).
Students who request funds:
Must have approval from their Departmental Chair and a sponsoring faculty member (the
Chair may also serve as the sponsoring faculty). Students must agree to meet departmental
qualifications and requirements for UDE awards, including pre-event preparation and
internal application processes.
Must be currently enrolled as a full-time student.
Must complete the application process, obtaining required signatures, meeting all
deadlines, presenting oneself professionally as a representative of the University
of Dallas, and completing requisite assessments/surveys.
Individual students must apply even if they are requesting to travel and present as
part of a group.
In selecting awardees, preference may be given to students based on a ranking of priorities.
These priorities are guidelines, and other factors will also be considered, such as
extreme demonstrated need of student, prestige of opportunity, and opportunity to
increase student participation from academic units not typically represented. Award
decisions are made by the QEP Director (or appointee) and the QEP Council.
If funding is limited, partial awards may be given to several students, and students
would be responsible for the deficit to cover their expenses. Some experiences, such
as summer school and REU opportunities, are not consiered for UDE funding.
Students selected to present their research or scholarly achievements through an oral
or poster presentation at a professional conference in their major field of study
or through their selection to participate in prestigious competitions, festivals,
selective auditions, or exhibitions related to their major fields.
Students selected to attend a prestigious (by-invitation-only and/or selective) workshop/conference/event/audition.
Students who are non-presenting co-authors of a paper/presentation/creative work/in
a main session conference/professional organization/workshop.
How do I apply for a UDE Award?
UDE Awards fund events on a June to May calendar and will be considered in a rolling
fashion so that awards are distributed throughout the semester. Awards will not be
granted retroactively to the start date of the event. Applications will not be considered less than four weeks prior to the date of departure .
Complete the UDE Award Application. Please note that only the student may complete the application. Applications completed
by faculty or another representative will not be considered for funding.
Students should submit applications at least 4 weeks prior to travel not requiring
funds for pre-paid expenses.
Students requesting pre-paid funding (ex: registration costs, airfare) should submit
applications 6 weeks in advance of travel.
Those with a highly compelling reason may submit requests outside of these deadlines
(Ex: Student is selected to present past the UDE deadline). If the applicant submits
past the deadline for a valid reason, the committee will review their application
- Incomplete and sloppy applications or poorly written content are subject to denial.
Students will be notified by email by the QEP Director (or appointee) after the QEP
Council has met to consider UDE applications.
- Awardees are required to meet all deadlines for submitting signed award letters, providing
receipts for expenses, and completing follow up questionnaires. Failure to meet all requirements will result in forfeiture of funds.