Registrar

Office of the Registrar

Privacy & Disclosure Policy

The Family Educational Rights and Privacy Act of 1974 (Buckley Amendment) (“FERPA”) allows the student to determine who will have access to that student’s education records.  Every student will have this determined annually, by the Office of the Registrar. Persons desiring information pertaining to this act should contact the Office of the Registrar.  

At the University, all academic records of students who enroll are kept in accordance with the provisions of The Family Education Rights and Privacy Act (FERPA) (20 U.S.C.§1232g; 34 CFR Part 99).  

All registered students have the right to inspect and review their education records maintained by the school. Schools are not required to provide copies of records unless it is impossible for parents or eligible students to review the records otherwise. Schools may charge a fee for copies.  

There are some records to which the student has no right of access. These are: financial records of parents; confidential letters and recommendations written prior to January 1, 1975; those confidential letters and recommendations for which a waiver of rights to access has been signed, provided the student is given the names of those writing letters; doctors’ and psychiatrists’ records (these may, however, be reviewed by the student’s own physician).  

Eligible students have the right to request that a school correct records that they believe to be inaccurate or misleading. If the school decides not to amend the record, the student then has the right to a formal hearing. After the hearing, if the school still decides not to amend the record, the student has the right to place a statement with the record setting forth the student’s view about the contested information.

A school is not required to consider requests for amendment under FERPA that seek to change a grade or disciplinary decision, or seek to change the opinions or reflections of a school official or other person reflected in an education record.  Generally, schools must have written permission from the student in order to release any information from a student’s education record. However, FERPA allows schools to disclose those records to the following parties or under the following conditions (34 CFR § 99.31): school officials with legitimate educational interest; other schools to which a student is transferring; appropriate parties in connection with financial aid to a student or the result of a judicial or quasijudicial hearing; organizations conducting certain studies for or on behalf of the school; to comply with a judicial order or lawfully issued subpoena; and state and local authorities, within a juvenile justice system, pursuant to specific state law. The University has the right, in accordance with FERPA, to notify the parents of students under the age of 21 who violate University policies or civil laws pertaining to alcohol or drugs.    

Schools may disclose, without consent, “directory” information such as a student’s name, address, email address, telephone number, date and place of birth, major field of study, classification, degrees, honors and awards, enrollment status and dates of attendance.  However, schools must allow eligible students a reasonable amount of time to request that the school not disclose directory information about them. Students who would like directory information to be withheld from the public must go in person to the Office of the Registrar by the 12th class day in fall and spring semesters to sign a “Request to Prevent Disclosure of Directory Information.”  For more information about the University’s FERPA policy, click here

Conduct Records

The Office of Student Affairs is responsible for maintaining student conduct records.

A routine disciplinary record is expunged 7 years after graduation or after a student has withdrawn from the University. Conduct records will be permanently retained for any student who is dismissed, expelled or when such records are deemed to be of a serious nature. A student may request that permanent conduct records be destroyed by submitting a written request to the Director, including the specific basis for the request. The Director will evaluate requests on a caseby-case basis and the decision of the Director is final.

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