On-Campus Residency Requirement
The University is committed to establishing continuity between intellectual development
and Residence Life. Living on campus contributes to the intellectual, social, emotional
and spiritual growth of the individual student and of the other residential students.
The University requires currently enrolled full-time undergraduate students with fewer
than ninety earned credit hours (senior standing) to live in either the University
residence halls or the student apartments. Living on campus implies acceptance of a residential contract and all related policies
whether or not a contract submission is on file in the Office of Student Affairs.
Students under the residency requirement living off campus without valid commuter
status will be billed for a standard room charge. Students who fall under the residency
requirement must actually live on campus. Students are not subject to the On-Campus
Residency Requirement for the academic year if they:
- Have earned more than ninety credit hours (senior standing)
- Are twenty-one years of age prior to the first day of class
- Are married (copy of marriage certificate required)
- Are veterans (copy of honorable discharge papers required), or
- Are commuters living with their parent/legal guardian claimed on their income tax
in the Dallas-Fort Worth Metroplex.
The basis for any of the above must exist prior to the semester the student wishes
to live off campus and for which a valid ‘Commuter Form’ has been submitted. Residents
who qualify for commuter status mid-semester are subject to a Contract Breakage Fee,
as well as the housing refund schedule, as listed in the Bulletin.
On-campus housing is not available for individuals who are not currently enrolled.
On-campus housing is not guaranteed to students who do not fall under the residency
Students who no longer fall under the on-campus residency requirement who wish to
cancel their previously confirmed housing reservation must notify the Office of Student
Affairs in writing (“Commuter Form”) of their intention to cancel the reservation
prior to July 1 (Fall semester) or December 1 (Spring semester) in order to qualify
for a refund of any housing deposit. Students who withdraw or do not return for any
reason will forfeit their housing deposit. The Housing deposit may be reinstated for
students who return to a campus residence from an official Leave of Absence or who
are readmitted to UD within 2 years. If notice is given after July 1 but prior to
August 1, there is an additional $100 contract breakage fee. After August 1, the fee
is $300 prior to move-in. After the student has moved in and at any point during the
fall semester, the Contract Breakage Fee is $400. For the spring semester, the Contract
Breakage Fee is $600. This fee also applies to fall residents claiming commuter status
for the spring semester. This fee is charged based upon the semester of cancellation
– not the date of notification. This deposit may also be used to pay down any remaining
balance still owed to the University by anyone leaving the University for any reason.
Undergraduate students subject to the Residency Requirement must submit the appropriate
application and housing contract to the Office of Student Affairs by the date designated
by the Office of Student Affairs. Requests for a specific roommate must be mutual
and submitted at the same time. The Office of Student Affairs will make residential
assignments for continuing students based upon classification and credit hours. Mutually
confirmed group requests submitted during the official housing registration period
will be processed in order of official cumulative credit hours for the entire group.
Groups with the highest number of credit hours are assigned first. When there is only
one room type remaining to be assigned and more than one group with the same number
of cumulative hours has applied, other determining factors such as group average GPA,
application submission dates/times, current hours, etc. will be considered.
New incoming students will be placed in one of the ‘traditional’ halls.
Students with Single or Single-in-Double room preference must indicate a second choice
for a double with one roommate. Singles in doubles are not available during Housing
Registration. During the roommate consolidation process requiring individual appointments
around the third week of each semester, requests for single occupancy in a double
room will be granted ONLY if space is available and the student agrees to the additional
The University may choose not to assign a student to a residence hall room if the
student has an unsatisfactory disciplinary record. The University may also decide
to change a room assignment based on needs of the community and disciplinary factors.
All on-campus University students are billed a refundable housing deposit at the commencement
of their residency. The full amount will be remitted to the student upon departure
if proper written notification is given by the posted deadline dates. Students who
withdraw or do not return for any reason will forfeit their housing deposit. The deposit
may be reinstated for students who return to a campus residence from an official Leave
of Absence or who are readmitted to UD within 2 years. "No shows" will be considered
as a cancellation and will also forfeit the housing deposit.
Occasionally, assigned roommates may choose not to attend the University or withdrawal
shortly after the semester begins. As a result, some residents may find themselves
in an incomplete room or apartment without a roommate. After the third week of the
semester, students residing alone in a room will be required to cooperate with the
University to consolidate room assignments. Freshmen living alone will either be required
to relocate or to accept a new roommate. Students at the sophomore level and above
may request a specific new assignment or roommate or the student may pay for a single
room if the student has priority on the single room waiting list.
Students who are unable to make arrangements within the established time frame will
be reassigned to a room with a roommate at the discretion of the Director of Student
Affairs. This policy applies regardless of date or reason of departure of original
The Director of Student Affairs will assist with issues that impede this process.
Failure to consolidate by either accepting a new roommate or moving in with another
resident will result in the University declaring the room as Single-in-a-Double and
charging the student the higher published rate. See also “Roommate Conflicts” under
the Residence Life section of this handbook.
While we do not enforce consolidation across halls, we do enforce the policy within
a hall. Due to maturity, developmental issues and other issues, freshmen are not housed
with upperclassmen. Students are consolidated regardless of classification or age.
Students may request single-in-double room status if there is available room and the
student agrees to and signs for the additional room charge. A single room assignment
will only be permitted when there is no one left to consolidate and one resident remains
without a roommate. No extra charge is assessed to the student. However, no additional
charge is assessed with the understanding that the second bed in the room is available
for another student should the need arise. OPO status can also be awarded based upon
freshman vs. continuing student and documented smoker vs. documented non-smoker stating
that they cannot live with a smoker.
During the spring term, returning students are given the opportunity to select a room
for the following school year. The annual Housing Registration Week process takes
place after Spring Break. There will be advertising to announce specific dates. Incoming
freshmen that do not mutually request roommates are assigned roommates.
Confirmations and Cancellations
At some point after Housing Registration Week, undergraduate students will receive
confirmation of housing and roommate assignment via email. Assignments are subject
to change. Students who no longer fall under the on-campus residency requirement policy
and wish to cancel their confirmed housing reservation must formally notify the Office
of Student Affairs via the online ‘Commuter Form’ of their intention to cancel the
reservation. Standard Contract Breakage Fees apply. No-shows will be considered as
cancellations and will be billed as such. The University may separate students from
on-campus housing if they have not properly cleared for enrollment with the Business
Office or Financial Aid.
Breaks and Vacations
University residence halls are closed over breaks and vacations. Absolutely no entrance is allowed in the halls during
breaks. The residence halls will close for the fall 2015 term on Saturday, December
12 at 10 a.m. and will reopen at 8 a.m. on Sunday, January 17. Halls close for Spring
Break in the spring 2016 term at 10 a.m. on Saturday, March 5 and will not reopen
until 8 a.m. on Sunday, March 13. The halls and student apartments will close for
the year at 10 a.m. on Friday, May 13, at 10 a.m.
Apartment residents with a valid contract may stay in their designated apartments
during the breaks and vacations, but must move out at the end of the year by the same
date and time as hall residents. Apartment residents are cautioned to leave the heat
and hot water heaters on during vacations. A temperature setting of 50-60˚ F is suggested.
Freezing temperatures can cause water pipes to burst and flood an apartment. Charges
for damage resulting from frozen pipes bursting will be assessed to apartment residents.