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Exhibitor Resources

Thank you for choosing to exhibit at the ninth annual UD Ministry Conference, to be held on October 22-24, 2014, at the Kay Bailey Hutchison Convention Center in Dallas, Texas! Whether you're a first-time Exhibitor or an experienced Exhibitor at the UD Ministry Conference, we want to provide you with all of the information you will need to ensure a smooth exhibiting experience for this year's conference.


All Exhibitors are invited to the 2015 President's Reception. It will be Friday evening, October 23, 2015, from 7:00 PM – 9:00 PM at Omni Dallas (please note, new day!).

Come join us for an evening of celebration during the 9th Annual UD Ministry Conference! You will have a chance to meet our sponsoring administrators: Most Rev. Kevin Farrell, Bishop of the Diocese of Dallas, and Mr. Thomas Keefe, President of the University of Dallas, along with many other exhibitors, speakers and staff from the Dioceses of Dallas.


If you were registered to exhibit before July 10, 2015,  your assigned booth number will be sent via email around that date. Any exhibitors registered after that date will receive their assignments periodically over email. You can also find booth assignments, as they become available on our 2015 Exhibitors page.


Please be sure to review the Superior Expo Services (SES) Exhibitor Kit  for information on booth equipment, exhibit schedules, shipping information, and carpet and accessory order forms. The Exhibitor Kit is only accessible with the username and password provided by SES (via email) a few business days after you receive your booth assignment.  Please note: If you have misplaced this information or do not believe you received it, SES's customer service department is available to assist you with your exhibitor needs prior to the event by calling 972-271-7444 during regular business hours (8:30 am – 5:00 pm (CST), Monday – Friday) or at show site at the Superior Expo Services Desk. Be sure to note the deadline of Thursday, October 15, 2015. Keep in mind that advance ordering will save you money!

ELECTRICAL/INTERNET/COMMUNICATION SERVICES: All electricity, internet, and communication needs,  are processed directly through the Kay Bailey Hutchison Convention Center. Electrical Services Form  Internet Services Form

EXHIBITOR SERVICE DESK: SES will maintain an Exhibitor Service Booth during set-up, conference days, and dismantling in the Exhibit Hall. All questions regarding booth service and orders should be made at the SES Service Booth, including booth carpet, freight, electric/internet services.

CONFERENCE FLOOR PLANS & EXHIBIT HALL LAYOUT: If you are a returning exhibitor, this year's exhibit hall floor plan is very different from previous conferences. Please familiarize yourself with our 2015 floor plans.  Download the Exhibit Hall Layout.

For more information or any questions regarding Exhibitor Services, please contact the Superior Expo Services customer service department by calling 972-271-7444 during regular business hours (8:30 am – 5:00 pm (CST), Monday – Friday). 


LOADING DOCK: information coming soon!


EXHIBITOR LOUNGE: All Exhibitors will have access to an Exhibitor Lounge during Friday and Saturday of the conference. On Thursday, the Lounge will not be open. More details on the Exhibitor Lounge, including its location, will follow!


Upon arrival, all Exhibitors must check-in at the Exhibitor Registration Booth located in Lobby A to get their packets. Exhibitor packet will include all name badges.

Exhibitor staff personnel wishing to enter the Exhibit Hall must wear an Exhibitor badge at all times. Badges must be worn at all times during move-in, conference hours, and move-out. Access to the exhibit hall begins at 7:00 am on Friday and 6:00 am on Saturday.

Please note: If you have not completed and returned your Exhibit Booth Staff Form  please do so by September 1, 2015. 


Parking rates for self-parking is a flat fee of $15.00 with no in-and-out privileges. Overnight parking is not allowed. For more information, visit our Parking & Travel Information page. 


Security personnel will be on duty during move-in/set-up, conference hours, and move-out/dismantle. Do not leave items such as computers, laptops, cameras, cell phones, wallets or any other item of value unattended in your booth at any time, including over night. Please note: Neither the UD Ministry Conference, nor the Dallas Convention Center, is responsible for any losses.


Cancellations must be in writing and received before September 1, 2015. Canceled booths will be refunded (less $50 service charge) after the conference. No refunds are available after September 1.


The exclusive host hotel for the 2015 UD Ministry Conference, the Omni Dallas is offering an amazing rate of only $125 per night plus tax during the conference! Any rooms must be booked by October 15, 2015 to receive this discounted rate.  Visit or Hotel Information page for more details. 


See what you can do to promote your presence at the UDMC and drive traffic to your booth! Our Advertising & Sponsorship opportunities will enable attendees interested in your products to find you before, during and after the conference. Remember that pre-conference and at-conference marketing is key to building your visibility and maximizing booth traffic! Visit our Advertising page or our Sponsorship page for more information.  Please note: The Program Book Advertising Form must be completed and returned by September 1, 2015.


We appreciate the commitment you've made to exhibit with us and look forward to assisting you during the coming months. For questions regarding booth equipment or services, please contact SES Exhibitor Services at 972-271-7444. For general exhibitor questions, please contact Lauren Masty at 972-721-4077.