Tuition Exchange Program

Program Information

The University participates in three tuition exchange programs: The Catholic College Cooperative Tuition Exchange, The Council of Independent Colleges Tuition Exchange Program and The Tuition Exchange Program. Each of these programs allows eligible employees with at least one year of service at the time of application to send their eligible dependents to participating colleges and universities at reduced or waived tuition. Additionally, The Council of Independent Colleges Tuition Exchange Program allows for eligible employees and their spouses to participate as well.  Dependents, employees and/or spouses applying for a tuition exchange program must also be simultaneously applying to admission to the college or university.

The Catholic College Cooperative Tuition Exchange (CCCTE) is comprised of regionally accredited colleges and universities listed in the current Official Catholic College Directory.  For a list of participating colleges and for more information on this program, please visit the CCCTE website at www.cccte.org.

The Council of Independent Colleges Tuition Exchange Program (CIC-TEP) is made up of participating Council member institutions. The Council is comprised of small to mid-size private liberal arts colleges and universities and other independent higher education institutions. For a listing of participating institutions and for more information on this program, please visit the CIC-TEP website at https://www.cic.edu/member-services/tuition-exchange-program

The Tuition Exchange (TE) has over 600 participating colleges and universities in most of the states in the US, Washington D.C. and a few other countries. For a list of participating colleges and for more information on this program, you can visit the Tuition Exchange at http://www.tuitionexchange.org.

Application, Acceptance & Responsibilities

Application Period

The annual open application period for employees for the UD Tuition Exchange Program happens every October. During this time period, UD employees and their eligible dependents can apply to participate in the program for the following school year. The University of Dallas requires employees to complete the Tuition Exchange Scholarship Program Form.  All Tuition Exchange Scholarship participation forms must be submitted to the Human Resource Department by October 31 along with a $40 fee (payable to the University of Dallas).

Program Eligibility

• Eligible Employees: All regular, full-time employees with at least one year of service at the time of application are eligible to participate in this program.
• Eligible employees and spouses can participate as a student in the CIC-TEP program only.
• Eligible Dependents: Dependent children up to age 25 are eligible to participate in all three programs.
  
  

Responsibilities

The Tuition Exchange (TE) Liaison monitors the scholarships to the colleges of interest and will re-certify the student annually during the lifetime of the scholarship provided that the employee remains eligible.  Awards are generally renewable for a period of eight semesters.  Students must maintain minimum satisfactory academic progress or tuition exchange qualifications as defined by the attending institution.  Each tuition exchange program has a process for continuing students.

It is the responsibility of the applicant for tuition exchange to: 
1) apply for general admission before the established deadline of the participating college
2) inform the TE Liaison if they decline a tuition exchange scholarship or if they choose not to apply to any college previously indicated on the Tuition Exchange Scholarship Program Form
3) inform the TE Liaison of continuing enrollment each academic year
4) pay any participant fees as established by the respective programs

Tuition Exchange Funding applies to tuition costs only.  Fees, room and board, books, and other expenses are the responsibility of the applicant.  At some universities the amount may be capped.

Program Acceptance

Acceptance into the CCCTE and TE programs is based on space availability and selection criteria. When space is limited, scholarship program participants will be selected based on the following priorities:
1) whether another dependent of the employee has used the scholarship
2) employee years of service at UD
3) the student's classification (priority will be given to students with higher classification; i.e., juniors will be chosen before freshman). If all selection criteria are equal, a lottery system will be used.

There are no space restrictions for the CIC-TEP program.

All scholarships are subject to acceptance of the enrolling institution. Awards are competitive and are made based on that institution's admission and tuition exchange program standards.  UD has no control over who is accepted at other institutions and cannot guarantee that an applicant, regardless of qualifications, will receive a TE scholarship.

Ending Employment or Losing Benefits Eligibility While Enrolled:

The dependent's ability to participate in the program is dependent on the employee remaining eligible for this program. If the employee terminates employment or loses eligibility to participate in the Tuition Exchange program during the year in which his/her eligible dependent is enrolled in classes, the student will be allowed to complete the academic year in which he/she is enrolled at the time. The student, however, will lose the scholarship for any subsequent academic year. If the student has been approved for the scholarship or approved for renewal of the scholarship but the approved year has not begun when the employee terminates employment or loses eligibility, the student's scholarship will be cancelled.

Contact the Office of Human Resources for more information at benefits@udallas.edu