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Orientation Process

Orientation Meetings 

Orientation meetings are held every semester for each Rome class. Meetings for fall Romers are held in the spring and for spring Romers in the fall. These meetings are meant to prepare the students before they depart. At the end of the semester a farewell reception is held to celebrate the departure of the Rome class. 

Meeting Topic Date Time Location
Orientation Schedule, Flights and SA Position Sep 8 5 pm Gorman A
Student Panel Oct 4 5 pm Gorman A
Rome Registration  Nov 7 6 pm Gorman A
Mental Health Nov 30 6:30 pm Gorman A
Culture, Health, Safety, Travel Jan 4 All day App Profile

Italian Culture Events

Past workshops can also be viewed at

Workshop Date Time Location

"Lasciate ogne [abbondanza]
voi ch’ [andate a Roma]”:

Preparing for UD’s Rome Program


Italian Mass

TBA 5 pm Church of the Incarnation

Important Dates

Throughout the semester students will be submitting a number of items to the Rome Office in order to obtain flight itineraries, visas and register for classes. It is extremely important to meet all deadlines. Missing deadlines can jeopardize a students' Rome status. Students planning on attending Rome next semester will need to submit the following items per the schedule below. 

Date Items Due
Sep 15 Student Assistant Application and RA Recommendation; Health Form, Release Form, FERPA Disclosure, Financial Aid Consent Form, Flight Form
Sep 29 Visa Application, Actual Passport, Passport Photo, Address Form, Travel Plans Request Form
Nov 15 Registration forms, Roommate Form
Jan 4 Learning Content, Business, Library and Rome clearance including copies of prescription receipts and doctor clearance forms if applicable

Review the checklist. Be sure to meet the deadlines!

Submit your flight form.

The University of Dallas Rome Program has arranged a group flight for all Romers. Students will rendezvous in a hub city on flights from their hometown airports, which will be arranged by the Rome Office from the information provided on flight forms and will be calculated into the cost of a ticket. Due to the world situation it is required that all Romers take the group flight and travel on regular group flight dates unless they have a good reason not to. Students that wish to opt out of the group flight are not allowed to purchase airline tickets until they submit their waiver request and it has been approved by the office. 

Please review these flight facts for complete details on flight procedures for Rome.

Apply for a student visa. 

All students studying in Italy for an extended period of time must apply for a student visa. The visa application must be submitted to the Rome Office along with student's actual passports and passport photos. Students must also submit an address form to inform our office when they will need their passport and if they will be traveling internationally over the break. 

Register for Rome. 

Students registering for the Rome semester must follow the registration guidelines discussed at the Registration meeting. Registration forms include:

  • Course Planning and Future Plans Form (will be emailed thru Google Drive)
  • Rome Roommate request form (different than the Irving housing registration)

Submit your health paperwork. 

Supplemental health paperwork needed for Rome Clearance is due January 4. Students will be informed if supplemental paperwork is required.

Take care of your Rome Clearance. 

Students must be clear with all offices on campus before they depart for Rome. The clearance date for Rome is set earlier than the regular Irving clearance date. Students are encouraged to begin working on their clearance as soon as they are able to make sure everything is taken care. Students not clear by the January 4 deadline will be assessed a $500 late fine.  

  • Office of Finance clear - Rome bill must be paid in full or a payment plan must be set up. All aid and additional loans must be approved and applied to a student's account to be cleared. 
  • Health clear - all doctor clearance forms and prescription receipts must be submitted to office. 
  • Library clear - all fines must be paid. 
  • Learning Content – All learning content needs to be reviewed and marked as read on application.