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Before you depart

A few final steps before buon viaggio!

Prepare for Departure

Review the following documents which include a booklet that explains how to prepare for the Rome semester, a student handbook that lays out the rules and regulations on campus, a packing list to help you pack and videos with advice from past Romers that will help you get ready for your semester abroad. 

Rome Textbooks

Textbooks are provided on campus for all courses with the exception of Italian. Italian students will need to bring their Prego textbook and workbook with them. Textbook information is provided for students who want to read in advance. 

Semester Calendar

The Rome Semester Calendar is not confirmed until shortly before students arrive in Rome. Students should not make travel commitments until they have received the final calendar in Rome. That said: 

  • while tentative, the calendar is not likely to change in any drastic way (but it could);
  • when/if it changes, one reason will be changes in the world situation that affect our programs; 
  • a second reason of change could be academics; our highest priority is academics, and if we need to change the calendar for academic purposes, we will do so; 
  • a third and final reason for change could be local conditions: Italy and Greece (the primary locations of our program) are full of surprises, such as wide fluctuations in prices, strikes, etc; if we are forced to change our calendar for these reasons, we will do so. 

Summer 2023 Calendar

Fall 2023 Calendar

Tentative Spring 2024 Calendar

Review your insurance information

International Health Insurance 

All students are covered by ISI International Student Insurance through Cigna as the insurance provider. The cost is covered in the program fees. This includes health insurance but not cancellation insurance. Students will be emailed their insurance card and a letter which documents insurance for entering the country where they are studying. If you cannot find that email you can also access your ID card, visa letter and policy documents by logging into and clicking on MyDocuments.


Students should review the follwing materials to better understand their coverage and benefits prior to departure. 

Some notes about international health insurance: For non-emergency care please download and use the app for telehealth included in your plan. You can learn more about this here. If you need to seek care in person, although the insurance does list some providers, please be aware that our programs use providers we are familiar with or are required to use. Depending on the provider, your insurance plan MAY NOT directly cover the costs of these visits and if they cannot be billed directly to your insurance plan, you can pay for these services out of your own pocket and then submit a claim to be reimbursed for the consultation and any prescribed medications. When seeking treatment, students should make every effort to get an itemized bill, a receipt, and any sort of documentation that shows the diagnosis. You will need to submit copies of these documents along with a completed claim form online through your Cigna Envoy Account to be reimbursed for the covered expenses. To learn more about the claims process please visit your Student Zone


In addition, the health insurance coverage for Rome is not the same as the University of Dallas Student Health Insurance Plan that students must enroll/waive every year. The university requires that all domestic full-time undergraduate students have medical insurance and therefore automatically enrolls all undergraduates in the university health plan. Students that already have domestic coverage may waive this plan. For more details please visit

Cancellation Insurance 

We recommend that all students purchase cancellation insurance. As a courtesy the university is providing information on a menu of cancellation insurance options but any agreements are between the student and the insurance company. It is the responsibility of the student to carefully read and research the insurance information prior to purchase. Please note that the Cancel for Any Reason option must be purchased within 20 days of making a program deposit.

The iTravel Insured plan comes in three different levels - Lite, SE, and LX. All plan levels include Trip Cancellation in case the student becomes sick and therefore is unable to travel. Please see the 
iTravel Insurance Document and visit to enroll.

If you would like to include coverage for Cancel For Any Reason (CFAR), you must purchase the LX level from iTravel and choose the optional CFAR coverage with the additional cost (50% cost increase). Please note this plan must be purchased within 20 days of making the initial deposit and you should cancel the plan at least 2 days before departure if you are not traveling. 
An alternative plan, the RoundTrip comes in two levels, Basic and Choice, and it also offers Trip Cancellation insurance and coverage for Cancel For Any Reason is available on both levels. As mentioned above this plan must be purchased within 20 days of making the initial deposit. Also please note that you must purchase the Choice level for pre-existing condition coverage. Please see the 
RoundTrip Insurance Document and visit to enroll.
If you have any questions or if you need help with the purchase of the plan they can contact our insurance agent Alejandra Ramirez or reach out to or call (877) 758-4391.

Property Insurance

You may also purchase property insurance with NSSI,

Cell Phone Information


It is required that all students carry a cell phone that works overseas for contact purposes in an emergency. All devices should be equipped with a data package. Students may bring a phone configured for overseas from home, or may purchase a device when they arrive in Italy. Please do your own research and decide what option will be best for you.

Italian cell phone providers include: 

Some options past students have used are below. 

In addition, there are many free applications that allow you to call, text, video chat, and message by solely using your Wifi connection. A few of these free apps are Whatsapp, Voxer, Viber and Textfree. 

Filing Taxes

Remember to file your taxes, leave a signed tax form for your parents to complete, or file for an extension before you leave for Rome. All tax forms may be found at and should be available to you via the Internet. Forms may be completed, signed and mailed back to the states if you are unable to fill out your paperwork before you leave. If you are unable to file your income tax return by the due date you may be able to get a 6 month extension of time to file. To do so, you must file Form 4868, Application for Automatic Extension of Time to File US Income Tax Return by the due date for filing your calendar year return (April 15th) or fiscal year return.

Absentee Voting

Students interested in voting while out of the country should visit for more information. 


Travel Resources

Security Preparation

Students traveling abroad independently before or during the program are advised to:  

  • Be aware of your surroundings when traveling to tourist locations and crowded public venues.
  • Follow the instructions of local authorities.
  • Monitor local media for breaking events and adjust your plans based on new information.
  • Enroll in the Smart Traveler Enrollment Program (STEP) to receive Alerts and make it easier to locate you in an emergency.
  • Follow the Department of State on Facebook and Twitter.
  • U.S. citizens who travel abroad should always have a contingency plan for emergency situations. Review the Traveler's Checklist.

Rome Airports

  • Rome Fiumicino International Airport (FCO):
    FCO is the main international airport in Rome. It is located 16 miles southwest of Rome and is about a hour and a half ride from the Rome Campus. Flights must land by 10am the day the program begins in order for students to meet the campus arrival window. 
  • Rome Ciampino Airport (CIA):
    CIA is the secondary airport in Rome. It is located 7 miles southeast of Rome and is about a ten minute drive from the Rome Campus. Students traveling in Europe before or after their semester will most likely fly thru Ciampino. 

Getting to Campus

  • Taxi Service: Please make sure you use an official taxi. Official taxis have their license number clearly displayed and have a TAXI sign on their roof. Only take taxis from a taxi stand or by calling RADIOTAXI. You must call at least 3 hours in advance to reserve a taxi ahead of time. Reservations for night services must be made before 5pm.
  • Private Transportation: Autonoleggio Sacconi Private Car Service offers favorable rates to University of Dallas Students. For contact information and a detailed price listing please click here.
  • By Subway or Bus

Staying Near Campus

The following are recommendations from staff and past Romers. Students who arrive in Rome before campus has opened as well as visitors during the semester will find the list helpful.

Luggage Storage Options

  • Rome Stazione Termini Train Station: Luggage Storage Location: Below ground in the Termini Wing, accessible from Forum Termini via the moving walkway, or from via Giolitti or from platform 24. Rates: 6 Euro for the first 5 hours and .90 Euro/hr for hours 6 through 12. 0.40 Euro for every additional hour. These are per-bag charges. Hours: 6am to midnight. Phone: 39 06 47 82 55 43
  • Rome Fiumicino Airport: Luggage storage is located at the International Arrivals area of the Terminal 3, and works every day from 6:30 am to 11:30 pm. There is a baggage room service that is free of charge, and you can request it at ADR information desks and interactive multimedia stations.

Traveling Around Italy

  • Italian is the National Tourism Board's website for Italy. Every city or town in Italy lists their individual website here. It is a great resource.
  • The Let's Go site and traveler guides are helpful for planning weekend trips to one of the 20 Italian regions.
  • Places to see and eat in Rome: Msgr. Fucinaro's recommendations for places to visit in Rome.
  • is another good site that provides a simple summary of cultural and historical sites in and around Rome and Italy.
  • gives local perspectives on the best that Rome has to offer. It also features many other European cities.
  • Trains in Italy contains information about types of trains, maps and reservation fees.
  • The Eurail Italy Pass is dedicated to train travel in Italy. The pass offers discounts for the Correr Museum, National Museum of Archaeology, Saint Mark National Library Monumental halls and more.
  • can help you plan your trip with help from reviews and photos from real travelers.
  • For bus schedules and travel check out and

Traveling Around Europe

Below are some sites and resources that will be helpful when planning your Fall/Spring Break trek across Europe. 

Maps & Guides
  • Past Rome Director Dr. Wayne Ambler's "Get Ready for Rome" podcast and website:
  • Maps: The Ulmon app and offer city maps that can be downloaded onto your smartphone and used offline. 
  • Free Tours: lists free walking tours offered in cities throughout Europe. Free walking tours are popular among students because they are a great way to get to learn about each city and to meet other students studying abroad. 
  • Frommer's Europe: Past students recommend Frommer's Europe from $85 a day travel guide to help plan your trip. For more information, see Frommer's website.
  • Rick Steves Audio Tour Guide App: By downloading this app to your phone, you can listen to tours on your own and avoid having to share a single guidebook with your travel group.
  • is a great resource for local things to see and do in just about every major European city; includes user reviews and ratings on everything from restaurants, museums, to beaches.
  • Budget Traveling: is an extensive comprehensive guide to traveling on a budget.  
  • Cultural Help: explains cultural differences in each country and tips on how to "blend in".
  • Currency: is a currency converter website that is useful when looking for exchange rates. You may also want to look into downloading Venmo for an easy way to pay back friends when traveling. 
  • Rick Steves: The Low Down on Chip and PIN Cards
  • offers information on hostels, Eurail, Bus tours and travel insurance. 
  • US Department of State International Travel Information
  • All: and GoEuro are an excellent tool that provides route options and prices for any starting point and destination. Depending on your 10-Day itinerary, using this site may be cheaper than purchasing a Eurail Pass.
  • By Plane: Traveling by plane around Europe is a quick and easy option. Note that there are strict luggage limitations and most cheap airlines do not fly directly to huge city centers - you might have to take a bus, taxi or even train from the airport to your final destination. Ryanair,  Vueling and EasyJet are among airlines most often used by students. Past Romers recommend using, a travel search engine, to find cheap flights but booking directly on the airlines website to avoid involving a third party. specifically offers travel information and flight options for students. often has very cheap flights. However these options do sometimes involve long layovers.
  • By Train: Trains are a great way to see the country. Individual tickets are often the way to go, but if you plan on traveling by train a lot, you may want a Eurail Pass. See and to read about the various pass options and prices. If you have specific questions or would like to purchase a railpass, there is more info at You may also want to check out
  • To the Czech Republic: The Czech Student Agency helps with transportation to/from the Czech Republic, though it can be used to find other train/bus routes. It is inexpensive, gives an ISIC discount, provides free drinks and sells snacks at low prices on their buses and trains. 
  • Backpackers Ultimate Guide (BUG) has tips on how to pick the right Eurail Pass as well as travel necessities.
Rooms & Sleeping
  • One of the most important things to do before you set out on a trip is to make sure you have some place you can sleep. Past Romers have recommended using such sites as,, and  to research possibilities. A key thing to remember when booking a hostel is its proximity to the attractions you want to see. Reading reviews of the hotels can also be beneficial.
  • Renting an apartment through or HomeToGo can be a very cost-effective option when divided among a group of people.
  • Another option is The Student Hotel which has sites in many cities around Europe. 
Help with Languages
  • Download the Google Translate app. Even when you're offline you can hold your phone up to a menu or whatever needs to be translated!