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BannerWeb Faculty Self Service Reference Guide

 

Log on to BannerWeb Faculty

 General Information

What is my username and password for BannerWeb?

Your username will be the first part of your University Employee email address before "@", and your password will be the same as signing into a computer on campus. If you have not logged into a computer on campus or have not changed your password, it will be your Employee ID number. 

Why are some links new and some are still old?

University of Dallas' ERP provider is Ellucian. Ellucian is in the process of releasing new functionality and interfaces in incremental releases throughout the year. As new functionality or interfaces become available, University of Dallas' Information System team will be updating BannerWeb-Faculty. 

Class Roster

How do I view my Class Roster?

  1. Open your web browser and go to BannerWeb-Faculty
  2. Enter your single sign on credentials
  3. Click the Faculty Services Tab
  4. Click Term Selection drop down and Select a Term
  5. Click Submit
    • Note: This term will be used for all term-related pages you select in BannerWeb-Faculty unless you return to this page later in your session and select another term.
  6. Choose the CRN Selection Link
  7. Select a CRN that you are assigned to as the faculty member
  8. Click Submit
    • Note: All CRN’s that you are assigned to as an instructor will appear within the CRN list
  9. There are two ways of viewing class list information

    Detail Class List Displays course information such as Title,CRN, Duration, Class Status, Enrollment Counts, and a Summary List of Students
    1. Within the Reg Status Column, you will be able to note the student’s registration status. Some common registration statuses are:
      • Audit = Registered
      • Administrative Withdraw = Withdraw
      • Medical WD = Withdraw
      • **Registered** = Registered
      • **Web Registered** = Registered
      • Withdraw = Withdraw
  10. Details about the student that is registered for the class

    Summary Class List
    1. Displays course information such as Title, CRN, Duration, Class Status, Enrollment Counts, and a Summary List of Students
    2. Within the Reg Status Column, you will be able to note the student’s registration status. Some common registration statuses are:
      • Audit = Registered
      • Administrative Withdraw = Withdraw
      • Medical WD = Withdraw
      • **Registered** = Registered
      • **Web Registered** = Registered
      • Withdraw = Withdraw

How do I know which student is Auditing a class?

When viewing the class roster, the registration status will indicate if the student is registered or auditing a course. Please review the column to identify the registration status of the student. If you have questions regarding registration status of a student please contact the Office of the Registrar. 

Faculty Schedule 

How do I view the list of classes I will be teaching this semester?

There are two ways of viewing your schedule within BannerWeb-Faculty. Within the Faculty Services tab you can select either Faculty Detail Schedule or Faculty Schedule by Day and Time. 

Faculty Detail Schedule

  1. Open your web browser and go to BannerWeb-Faculty
  2. Enter your single sign on credentials
  3. Click the Faculty Services Tab
  4. Click Term Selection drop down and Select a Term
  5. Click Submit
    • Note: This term will be used for all term-related pages you select in BannerWeb-Faculty unless you return to this page later in your session and select another term.
  6. Click Faculty Detail Schedule
    • A list of all assigned classes will display
    • This page will display titles, status, location, enrollment counts, type of class, date ranges, meeting times, and instructors

Faculty Schedule by Day and Time 

  1. Open your web browser and go to BannerWeb-Faculty
  2. Enter your single sign on credentials
  3. Click the Faculty Services Tab
  4. Click Term Selection drop down and Select a Term
  5. Click Submit
    • Note: This term will be used for all term-related pages you select in BannerWeb-Faculty unless you return to this page later in your session and select another term.
  6. Click Faculty Schedule by Day and Time
    • A list of assigned classes for the defined week will display. You will be able to navigate the page by using the previous week or the next week buttons. This page defaults to the current date and time based upon the system. This page is good to view if the classes do not have a regular meeting pattern. 

There are two instructors assigned to a class, which one is the Primary instructor? 

When viewing the Faculty Detail Schedule, within the the Instructors column there will be a instructor name with a (P). The (P) indicates primary instructor. When sections are created in Administrative Banner within SSASECT, the system requires a Primary Instructor with a indicator before a section of the class can be created. 

 Student Information 

 A student is missing a email address. 

Students have the ability to update their contact information within BannerWeb-Student. If a student deletes their email address within BannerWeb-Student then there will be no email address displayed. Request the student to validate that they have a preferred email address within BannerWeb-Student. This will ensure that the student will receive emails.

How can I search for a student within BannerWeb-Faculty?

 Place Holder

Grading

Entering Mid-Term Grades

  1. Open your web browser and go to BannerWeb-Faculty
  2. Enter your single sign on credentials
  3. Click the Faculty Services Tab
  4. Click Term Selection drop down and Select a Term
  5. Click Submit
    • Note: This term will be used for all term-related pages you select in BannerWeb-Faculty unless you return to this page later in your session and select another term.
  6. Click Mid-term Grades
    • Note: If you receive a error "The Mid -Term Grade Worksheet is unavailable" this indicates that the class may not need to have mid term grades assigned. This is based upon term and part of term settings. If you have questions please contact the Office of the Registrar for further details. 
  7. The Mid-term grade worksheet will appear
  8. Within the class list, use the Grade drop down to assign a mid-term for the selected student
  9. Once all mid-term grades have been recorded click submit
    • Note: A notification above the list "The grade or last attend date change you made have been saved successfully"
  10. Continue the process for your next class that requires mid-term grades

Entering Final Grades

  1. Open your web browser and go to BannerWeb-Faculty
  2. Enter your single sign on credentials
  3. Click the Faculty Services Tab
  4. Click Term Selection drop down and Select a Term
  5. Click Submit
    • Note: This term will be used for all term-related pages you select in BannerWeb-Faculty unless you return to this page later in your session and select another term.
  6. Click Final Grades
  7. The Final Grades worksheet will appear for the selected class
  8. Within the class list, use the Grade Drip down to assign a final grade for the selected student
  9. Once all final grades have been recorded click submit
    • Note: A notification above the list "The grade or last attend date change you made have been saved successfully"
  10. Continue the process for your next class that requires final grades

Why do some students have a automatic final grade within my class?

A student may already have a final grade based upon their registration status. This is due to Administrative Banner configuration. The following chart is a explanation on how a registration status has a auto grade:
Registration Status Auto Grade Assigned
Audit - UG Full Time  AD
Audit - Graduate AD
Audit - Undergrad AD
Administrative Withdraw W
Medical Withdraw MW
Withdraw W
Withdraw Audit WA
It is important to note that if you are able to update a auto grade you will need to inform the Office of the Registrar. Auto grade should be locked before final grades can be entered. 

Student Advising Profile 

What is Student Advising Profile?

 The Student Advising Profile is new baseline Banner functionality designed to support advisors. The new functionality allows for new advisee listings, and consolidates a wealth of information on a single page for the advisors. If you are a current advisor you should have access. The Student Profile page is used to view detailed information about a specific student. This page displays the following types of information:

  • Student Summary Information 
  • Bio Information 
  • General Information 
  • Graduation Information 
  • Advisors Information 
  • Primary & Secondary Curriculum
  • Hours and GPA
  • Registered Courses
  • Prior Education & Testing 
  • Links to additional student information 

How do I access the Student Advising Profile?

 If you a current and active advisor, you will be able to access through BannerWeb-Faculty Link. 

  1. Access BannerWeb-Faculty using your log in credentials
  2. Click on Faculty Services Tab
  3. Click on Student Information Menu
  4. Click the "New Student Advising Profile" link

Once you have clicked this link you will be redirected to the Advising Student Profile 

How do I use the Advisee Search Page?

Search for Advisee by Student ID

  1. Select the term within the term drop down for which you would like to search for an advisee.
  2. Select the Student ID option radio button.
  3. Enter the Student’s ID.
  4. When a match is found, click the View Profile button

Note: When no match is found, a red message is displayed in the notification center of “No Match Found”.

Search for Advisee by Student Email Address

  1. Select the term within the term drop down for which you would like to search for an advisee.
  2. Select the Student Email option radio button
  3. Enter the student’s email address

Note:  You must enter the complete email address for the search, up to 128 characters. The email address can also be copied and pasted into the search field.

  1. When a match is found, click the View Profile button

Note: When no match is found, a red message is displayed in the notification center of “No Match Found”.

Search for Advisee by Name

  1. Select the term within the term drop down for which you would like to search for an advisee.
  2. Select the Student Name option radio button
  3. Enter the student’s name using the Last Name, First Name Middle Name format

Note: When using this name format, at least the first three characters of the last name must be entered before a name search will take place.

  1. Once a match has been found you will be able to select the students name in the drop-down menu

Note: When searching by name, if the student you need is not returned in the selected term, scroll down to the My Student is Not Listed” option at the bottom of the list. Click “My Student is Not Listed” to perform a search for a student across all terms. If your search returns a valid result, after selecting the student, the most recent effective term record for that student will be displayed. This allows you to easily find the student by selecting their effective term.

  1. Click the View Profile Button
Note: When a student is deceased and the advisor searches by student ID or email, a message is displayed that information is not available and to contact the student records office. When searching by Name, if a student is deceased, no results are returned

View all Advisees Assigned to an Advisor

  1. Select the term within the term drop down for which you would like to search for an advisee.
  2. Click View My Advisee Listing
  3. You will be redirected to the Advisee Listing Page

Note: The Advisee Listing page provides a list of all student with whom you have an active advising relationship for the given term. This relationship is based upon advisor assignments within Admin Banner (Multiple Advisors Page – SGAADVR).  You are able to sort, filter, and/or download the list of advisees, email advisees, or access an individual students’ profile from the Advisee Listing page.

In the event you do not see a specific advisee please contact the Office of the Registrar. Email: registrar@udallas.edu

 

What is the Advisee Listing Page?

The Advisee Listing Page shows all advisee for the specific term. The Header Row has the following data elements:

  • Name & ID – Last Name first Name and ID of Student.

Note: Confidential Indicator (lock symbol) is displayed when the student’s information is set as a confidential on the General Person Page.

  • Program - Program of the curriculum for the selected term.

  • Primary Major -Highest priority major associated with the primary learner curriculum for the selected term.

  • Academic Standing – Academic standing is the standing as of the most recent term that is less than or equal to the selected term.

  • Student Status – Student status record in the general student record.

  • Student Type – Student type in effect for the term selected.

  • Advisor Holds – Check mark is used to indicate whether an advisor hold can be released for the advisee.

  • Primary Advisor – Check mark is used to indicate whether you are the student’s primary advisor.

  • Advisor Type – Advisor type assigned to the advisor for the student.

  • Campus – Campus associated with the primary learner curriculum for the selected term.

  • Student Level - Student level associated with the primary learner curriculum for the selected term

  • Admit Type - Admission type by which the student was admitted to the primary learner curriculum for the selected term.

  • Admit Term - Term in which the student was admitted to the primary learner curriculum.

  • Catalog Term - Catalog term assigned to the student for the primary learner curriculum for the selected term.

  • Minor - Minor associated with the current active primary learner curriculum for the selected term.

  • Concentration - Highest priority concentration attached to the primary major for the primary learner curriculum for the selected term.

  • College - College associated with the primary learner curriculum for the selected term.

Filtering Results  

Within the Advisee Listing page, you are able to filter in the event you have many advisees. You can filter data on the advisee listing. Each column has a list of defined operators displayed in the Operator field. Use the Delete (-) button or the Clear All button to remove added columns from the filter and the Go button to view the results of the filter.

The filter results display the number of records found and the columns used in the filter. A Column Name X button is displayed for each field included in the filter. You can remove each column, one at a time, and the filtered results are revised for the remaining filters. Use the Remove Filter button to view the original unfiltered results. The filter drop-down (triangle) icon is used to display your filter settings so you can review what you selected for your recent filter and modify your choices.

When a filter is in use, it remains active for the session until it is removed, the term is changed, or the user logs out. Any changes to column order and value sorting also remain in effect for the filter. If you go from the Filter Results to the Student Profile page and come back to the Advisee Listing page, the filter remains active.

Emailing Advisees from the Advisee Listing Page

 Please note, you may encounter a issue when attempting to use the Email All button from the Advisee Listing Page. You will need to first configure your University of Dallas issued device with the following steps.

  1. From your University of Dallas issued device press the Windows Key 
  2. Within the search type Default Apps and select
  3. Scroll dow to "Choose default apps by protocol" link
  4. In the results window, scroll down to find MAILTO 
  5. To the right of the MAILTO is the default app which is defined, if the default app is Google Chrome, this will not work
  6. Click on the default app, this will bring up a selection window
  7. Select Outlook
  8. Now when accessing the Advisee Listing Page and clicking Email All it will open Outlook and automatically enter all advisee email addresses in the BCC row of the email.

In the event you need additional help troubleshooting please enter a ticket for Desktop Support at support@udallas.edu 

Am I able to Export a List of my Advisees?

 Advisors have the ability to export their list of Advisee by selected term in a spreadsheet. 

  1. Select the term within the term drop down for which you would like to search for an advisee.
  2. Click view My Advisee Listing
  3. Go to the Tools menu (gear button in the top right corner) and select Export Advisee Listing
  4. In the Export Advisee Listing window, select the export option
  5. Click Export
  6. When prompted, open or save the Excel file to view the results
  7. Click OK
  8. View the spreadsheet

Note: The file is automatically named based on the term used for the advisee listing. Rename the file if you choose. When multiple export spreadsheets are created, you can view the files in your Download list. Also, when filters are used, only the filtered list is exported.

How do I view a Advisee's Profile?

 
  1. Select the term for which you would like to view all assigned advisees
  2. Click View My Advisees Listing
  3. Click the View Profile under the Name and ID field to access the Student Profile Page for a specific Advisee

The information within the Student Profile Page includes:

  • Student Name & ID
  • Basic biographic and demographic information
  • General Student Information
  • Graduation Application
  • Advisor details
  • Primary and Secondary Program Information
  • Overall Earned Hours and GPA
  • Registered Courses for the Term
  • Prior Education and Testing
  • Holds Summary
  • Registration Notices

Note: This is a summary display of information about items that could impact the student ability to register for the term.

  • Additional Links configured to access other data elements within BannerWeb for the advisor

Note: The student will have an additional link section that will be configured differently for based upon their role at University of Dallas.

How do I enter a Note within the Student Advising Profile 


  1. Access the Student Profile Page
  2. Select the Notes Tab
  3. Click on the +New button to open the note editor window
  4. Select a Note Category
  5. Select a Note Contact Type
  6. Select one or the enabled roles indicators to designate who can view the note.

Note: The Advisors check box is selected and enabled by default for a new note. If only the advisor note is checked only advisors can view the notes. Student’s will not be able to see advisor notes unless the advisor checks the Student check box to allow the student to view.

  1. Click the Post button to add/save the note or press the Cancel button to exit from the note editor window.

How do I Review Prior Notes?

  1. Access the Student Profile Page
  2. Select the Notes Tab

Note: The number of existing notes is displayed on the tab

  1. Select a sort option to display notes by dates, author, or category

Note. The default sort is by dates, which is the date the note was created

  1. Expand the note summary to view the complete note text and display the Viewable by options.

What is Registration Notices? 

Used by the Advisor or Student to view registration notices for the student for the selected term. Registration notices include messages about academic standing and any status that affects the student’s ability to register. The information presented in the drop-down menu is view only and cannot be updated through the Student Profile

Reviewing Holds within Student Advising Profile 

A Hold can be put on a student’s account by various departments for different reasons. Some of the most common causes of a hold being placed on a student’s account are:

  • Advising Holds
  • Business Office Hold
  • Registrar Office Hold

A hold can limit interactions within BannerWeb-Student. These holds can limit Enrollment Verification, Transcript Requests, Applying for Graduation,  Registering for Classes, Reviewing Grades, and Accounts Receivable transactions.

  1. Access the Students Advising Profile
  2. Click on Holds
  3. Review the Holds and interactions that it may impact

Holds will only be able to be removed by the department that placed the hold on the students account. Once a hold is cleared it will still be visible, but the to date will be updated.  

Additional Links

Additional links have been configured to allow for additional viewing of student information: 

  • Academic Transcript - the new Academic Transcript layout allows you as the advisor to view unofficial advising transcripts for the selected student. 
  • Student Schedule - the Student Schedule link will redirect you to Banner8 page to view a concise schedule for the selected student. 
  • View Application to Graduate - the View Application to Graduate will only have populated data when the student has applied fro graduation. If there is no Graduation Application you will receive a notification of "No active graduation applications exist."
  • Week at a Glance - the Week at a Glance link will redirect you to Banner 8 page to view classes in day and time format for a student. The system is based upon current time and date and will real time week view. 
  • Registration & Planning - Goes to Banner Student Registration 9.x Student Landing page. This link has not been configured for Advisors but is a place holder for future development. 
  • View Grades - the View Grades allows you to see term or all grades the student has received while enrolled at University of Dallas.